Madison Jaques
Summary
Focused, youthful and mature office coordinator with several years of experience. Enthusiastic and well-organised with drive for continuous improvement. Punctual professional committed to satisfying company needs and meeting office demands.
Overview
7
7
years of professional experience
Work History
Office Coordinator / Assistant Operations Manager
Charterhouse
Sydney, NSW
07.2022 - 05.2024
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products.
- Answered incoming telephone calls and emails, determined purpose, and forwarded to appropriate personnel or department.
- Greeted visitors and directed them to the appropriate area or person.
- Scheduled appointments for staff members and managed booking system for meeting rooms.
- Balanced and updated credit card accounting records and physical petty cash, including receipt documentation and expense tracking.
- Provided administrative support for all departments in the organisation as necessary.
- Assisted with projects as requested by management team.
- Assisted HR department with onboarding of new staff.
- Set up new IT equipment and trouble shooting tech issues for staff.
- Organised company events; including liasing with venues, budgets, guest lists, catering and event timelines.
Receptionist / Practice Manager
Oakleigh Foot Clinic
Melbourne, VIC
08.2019 - 05.2022
- Greeted visitors and provided them with assistance.
- Scheduled and confirmed appointments for clients.
- Maintained a neat reception area, allied health clinic and staff common areas.
- Assisted in maintaining office supplies.
- Managed all incoming mail distribution, courier services, faxes, and photocopying documents as requested.
- Trained new starters.
- Updated and recorded customer or client information to maintain precise accounts.
Swim Instructor
Startfish Swim School
Melbourne, VIC
04.2017 - 07.2019
- Provided swimming instruction to individuals and groups between the ages of 6 months to 12 years.
- Organized lesson plans.
- Updated records of attendance, skill levels achieved and other relevant information for each student.
- Ensured the stafety of all staff, students and patrons of the centre at all times.
- Developed strategies for challenging behaviors.
Camp Counselor
Camp Honey Creek
Texas, USA
05.2018 - 08.2018
- Organized and supervised camp activities such as swimming (lessons and free time), canoeing and syncronised swimming.
- Attended and facilitated group problem-solving discussions to build positive relationships among campers.
- Maintained accurate records including daily attendance logs, incident reports, and medical forms.
- Lead a cabin of 12 campers. Supervising all daily actions, including meals, medication, and hygiene.
Education
Victorian Certificate of Education -
St Leonard's College
Melbourne, VIC12-2017
Certificate - Mental Health In The Workplace
AIM - Australian Insitute of Management Education
Sydney NSWCertificate - Advanced Communication
AIM - Australian Institute of Management Education
Sydney NSWSkills
- Office Administration
- Inventory Auditing
- Vendor Relations
- Calendar Management
- Customer Service
- Microsoft (Word, Excel, Outlook, OneDrive, Calendar)
Timeline
Office Coordinator / Assistant Operations Manager
Charterhouse
07.2022 - 05.2024
Receptionist / Practice Manager
Oakleigh Foot Clinic
08.2019 - 05.2022
Camp Counselor
Camp Honey Creek
05.2018 - 08.2018
Swim Instructor
Startfish Swim School
04.2017 - 07.2019
Victorian Certificate of Education -
St Leonard's College
Certificate - Mental Health In The Workplace
AIM - Australian Insitute of Management Education
Certificate - Advanced Communication
AIM - Australian Institute of Management Education
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