Summary
Overview
Work History
Education
Skills
Certification
Languages
References
Timeline
Generic

Magda Malherbe

SOUTH HEDLAND,WA

Summary

Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Versatile office and administrative support professional with comprehensive experience in various office environments. Skilled in managing office tasks, organizing records, and enhancing workflow efficiency. Demonstrated ability to adapt quickly to new software and systems, improving data management and operational processes. Made significant improvements in document organization and internal communication protocols, leading to smoother daily operations.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Operations Assistant

BURMA PLANT HIRE
GAUTENG, South Africa
06.2016 - 08.2017
  • Monitored inventory levels and ordered new supplies to prevent shortages.
  • Supervised day-to-day facility operations in accordance with set policies and guidelines.
  • Encouraged and improved cross-department internal communication.
  • Oversaw maintenance and repair of operational equipment to ensure reliability.
  • Maintained accurate records of financial transactions related to operations activities.
  • Ensured compliance with government regulations regarding purchasing activities.
  • Researched competitors and sourced new vendors.
  • Reviewed work order demand from MRP to support company requirements.
  • Liaised with accounting and vendors to minimize and clear up invoice discrepancies.
  • Negotiated pricing and delivery terms with suppliers.
  • Monitored inventory levels and placed orders to replenish stock while minimizing excess.

Senior Payroll Administrator

BID AIR Services
GAUTENG, South Africa
04.2008 - 11.2011
  • Updated employee profiles with changes in job titles or salaries as required.
  • Managed direct deposit setup and adjustments for all employees.
  • Onboarded new employees in time reporting and payroll systems.
  • Collaborated with accounting personnel to reconcile accounts related to payroll activities each month.
  • Prepared and balanced end-of-period reports and reconciled payroll issues.
  • Posted work hours completed to files to properly bill clients.
  • Coordinated special programs and donation drives involving payroll deductions.
  • Coordinated with IT staff on system upgrades or troubleshooting issues when needed.
  • Reviewed wage garnishments and court orders to ensure compliance with legal requirements.
  • Managed payroll for employees at different locations.
  • Processed new employee paperwork and entered information into payroll system.
  • Provided information by answering employee questions about payroll-related matters.
  • Tracked employee vacation, personal and sick leave earnings and use.
  • Processed payroll information including salary, deductions, bonuses and vacation time for over 500 employees.
  • Implemented and maintained payroll systems, ensuring accuracy and timeliness of data.
  • Resolved payroll discrepancies and employee payroll queries promptly.
  • Verified employee hours worked against timesheets provided by supervisors.
  • Assisted in preparation of monthly financial reports for management review.
  • Performed administrative tasks such as filing, copying, scanning. for the Payroll Department.
  • Coordinated with external auditors during annual audits to provide necessary payroll documentation and explanations.
  • Provided support to Human Resources regarding new hire paperwork and benefits enrollment documents.
  • Resolved discrepancies between payroll records and employee inquiries.
  • Audited, reviewed and compiled payroll reports, records and related summaries.
  • Reconciled payroll discrepancies by reviewing time sheets, production charts and wage tables.
  • Updated payroll system to reflect changes in employee status, benefits, and job titles.
  • Coordinated employee benefit deductions with the benefits department.
  • Calculated and processed special payments such as bonuses, severance, and back pay.
  • Prepared monthly reports on payroll costs for management review.
  • Trained new employees on company timekeeping systems.

Payroll Administrator

Capacity
GAUTENG, South Africa
01.2002 - 03.2008
  • Updated employee profiles with changes in job titles or salaries as required.
  • Managed direct deposit setup and adjustments for all employees.
  • Onboarded new employees in time reporting and payroll systems.
  • Posted work hours completed to files to properly bill clients.
  • Administered and calculated withholding and deductions associated with net earnings.
  • Managed payroll for employees at different locations.
  • Tracked employee vacation, personal and sick leave earnings and use.

Education

High School Diploma -

Noorderlig
South Africa
12-1999

Skills

  • Inventory management
  • Purchase order processing
  • Financial reporting
  • Vendor negotiation
  • Facility operations
  • Regulatory compliance
  • Timekeeping systems
  • Data analysis
  • Payroll administration
  • Record keeping
  • Problem solving
  • Administrative support
  • Attention to detail

Certification

  • MS Excell 2000
  • Microsoft Dinamix
  • VIP Payroll
  • VIP Basic
  • ODBC Report Writer

Languages

Afrikaans
Professional

References

References available upon request.

Timeline

Operations Assistant

BURMA PLANT HIRE
06.2016 - 08.2017

Senior Payroll Administrator

BID AIR Services
04.2008 - 11.2011

Payroll Administrator

Capacity
01.2002 - 03.2008

High School Diploma -

Noorderlig

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Magda Malherbe