Summary
Overview
Work History
Education
Skills
Certification
Accomplishments
Additional Information
Timeline
Generic
Magdalena De Guzman, RN CFM

Magdalena De Guzman, RN CFM

Meadow Heights ,Victoria

Summary

Knowledgeable and dedicated customer service professional with extensive experience in Facilities Management industry. Solid team player with outgoing, positive demeanor and proven skills in establishing rapport with clients. Motivated to maintain customer satisfaction and contribute to company success. Specialize in quality, speed and process optimization. Articulate, energetic and results-oriented with exemplary passion for developing relationships, cultivating partnerships and growing businesses.

Overview

19
19
years of professional experience
1
1
Certification

Work History

Senior Workplace Experience Manager

Zendesk, Incorporated
03.2023 - Current
  • Established strong relationships with clients, fostering loyalty and repeat business through exceptional service delivery.
  • Established strategic partnerships with external vendors, broadening service offerings while maintaining quality standards.
  • Streamlined communication channels for increased efficiency and better overall customer satisfaction.
  • Spearheaded initiatives aimed at streamlining processes, leading to increased operational efficiency and cost savings.
  • Coordinated focus groups engaging customers in order to gather valuable input used for enhancing service offerings.
  • Responded to customer requests, offering excellent support and tailored recommendations to address needs.

Workplace Experience Manager

Zendesk, Incorporated
10.2017 - 02.2023
  • Point person for time-sensitive facility issues within the Asia Pacific region (Singapore, Melbourne, Manila, Tokyo, Bangalore, South Korea, Bangkok, and Sydney) and manages internal customer expectations and satisfaction.
  • Oversees facilities management service delivery for Manila and Tokyo operations, develops preventive maintenance schedules with the Engineering and Maintenance team & maintains information flow throughout the company on facility issues and initiatives. This includes forecasting, developing, and managing the budget.
  • Vendor management, selection, governance, and review for Manila and Tokyo operations; issues RFP as needed for future services and be able to negotiate contracts and pricing for F&B, Housekeeping, Security, Medical Clinic, Engineering and Maintenance, Parking, and other Administrative services in both locations.
  • Ensures compliance with Environment, Health and Safety, and Building regulations from different government agencies such as Philippine Economic Zone Authority (PEZA), Bureau of Fire Protection (BFP), Department of Labor and Employment (DOLE); manages to build security programs and first point of contact for emergencies in Manila and Tokyo offices.
  • Collaborates with the Real estate team on office build-outs and densification projects.
  • Building, managing, coaching, and mentoring a team of office support coordinators; member of the Workplace Experience global leadership team.

Workplace Experience Manager

Atlassian Philippines, Inc
11.2014 - 10.2017
  • Vendor management, selection, governance, and review for contracts and pricing for Food & Beverage, Housekeeping, Security, Engineering & Maintenance, Parking, and other administrative services. This includes the management of custodial workers.
  • Lease Management; allocating and managing space within the site. Together with lease management is ensuring that the facility meets government regulations and environmental, health and safety standards.
  • Property acquisition and/or disposal. This includes planning and overseeing building work, renovation, and space maintenance activities while energy efficiency and cost-effectiveness are implemented and met.
  • Plans and executes annual major and minor monthly office events and performs any ad hoc activities required in managing the site. Workplace Experience spokesperson with local Manila teams while being a member of the Workplace Experience management team.
  • Works with the Regional Experience Managers and Global Discipline leads to forecast annual site budget and quarterly forecasts; accountable for managing site budgets within approved parameters.

Lead Assistant Facilities Manager

EXLService Philippines Inc
08.2014 - 10.2014
  • Managed all facility and administrative services and processes that supported the core business for three delivery centers both in Manila and Cebu locations. This included supervision of third-party vendor staffs for Housekeeping, Security, Engineering & Maintenance, Medical clinics, and Food & Beverage to maximize service delivery while maintaining compliance with all health and safety requirements of different government organizations.
  • Involved in both strategic planning and day-to-day transaction of the facility operations while focusing on knowing the best practices and newest technologies that will support the reduction of facilities operational cost (OPEX). This included coordination and leading 9 duty managers to cover various areas of responsibility to not only support 24/7 operations but to remain within the operating budget.
  • Ensured flawless execution of facilities tasks per Facilities Management Document and corresponding Standard Operating Procedures, vendor management, and team management as well as working towards process improvement with the objective of increased efficiency and improved quality of service while managing internal customers' expectations and a quick turnaround time for deliverables as committed.
  • Coordinated and work with contractors on all facility repairs and maintenance, both scheduled and ad hoc while ensuring minimum disruption to the core business and implemented systems and procedures on the ground to ensure 99% uptime on all facilities-related support across 24/7 operations.
  • Planned, proposed, and collaborated with the Workforce Management team for allocation and utilization of space and resources to accommodate new clients or re-organization of current premises.
  • Member of the Emergency Response Team and Business Continuity Planning groups and supports BCP efforts in case of any emergency that may cause disruption in the core business.

Assistant Facilities Manager

EXLService Philippines Inc
02.2013 - 08.2014
  • Delivered the initial setup plan for the third delivery center in Cebu; placed on a temporary assignment in Cebu to lead the office fit-out and established the Facilities management operations through conducting training courses for all third-party staff in compliance with Housekeeping, Security, Engineering & Maintenance, Medical clinics, Food & Beverage standard operating procedures and service level agreement.
  • Carried administrative duties to ensure timely and responsive property administration while performing facility repairs, installation, and maintenance projects while reducing wastage and increasing efficiency.
  • Manages all aspects of the facility within the shifts through the third-party staff vendor staff while maximizing service delivery and output across all functions of the department as per the current systems and procedures. as well as timely reporting with the Senior Assistant Vice President and Regional Head facilities for all delivery centers both in Manila and Cebu.
  • Point of contact of prospective and existing clients in terms of Facility operations and exercises overall responsibility and accountability for all facilities concerns and emergencies and provides resolution in an urgent manner.
  • Prepared health programs for employees depending on the monthly health complaints
  • Coordinated with travel agency and travel team every time there is a need for an employee to travel international and/or domestic.

Senior Executive / TwoE-com Lead

EXLService Philippines Inc
08.2011 - 01.2013
  • Assisted in OneE-com Project densification with an area of 8575 sq. meters while being a lead for TwoE-com Project Build – Out with usable area of 2766.50 sq. meters.
  • Organized meetings for a project update and punch listing with the general contractor
  • Administered facility repairs, installation, and maintenance projects.
  • Reviewed work of third-party personnel to ensure that work is completed accordingly with what is stated in the service level agreement.
  • Updated and monitored OneE-com and TwoE-com budget versus the actual expenses.
  • Managed administrative activities involving the purchase of equipment, maintenance of procurement, housekeeping, safety, security, medical clinic services, canteen concessioner, and employee induction.

Facilities Executive

EXLService Philippines Inc
12.2009 - 08.2011
  • Carried administrative duties to ensure timely and responsive property administration while attending and building relationships to clients, customers, and vendors.
  • Reviewed and evaluated existing administrative processes to identify potential improvements and makes recommendations to the Facility Manager.
  • Supervised security, housekeeping and the canteen concessionaire.
  • Assisted in administering facility repairs, installations, maintenance projects while evaluating the work of contractors to ensure that work is completed in accordance with the timetables and standards of quality set out in the relevant contracts.
  • Managed Makati Medical Center in running the medical clinic while preparing health programs to employees depending on the month's cases of complaints.
  • Coordinated with travel agency and travel team every time there is a need for an employee to travel overseas.

Receptionist / Recruiter

Staff Alliance Inc, JP Morgan Chase & Co
07.2009 - 11.2009
  • Conducted initial interviews with applicants while scheduling interviews of walk-in applicants and answering incoming calls, took, and relayed accurate messages.
  • Provided information and instruction to applicants while ensuring knowledge of staff movements in and out of the organization. Did general administrative and clerical support.
  • Arranged conference calls and meetings in and out of the country. Escorted clients to appointments.
  • Sorted mail, faxed, photocopied documents for service coordinators, and distributed incoming mail and processed outgoing mail.
  • Arranged conference calls and meetings in and out of the country
  • Escorted client to appointments
  • Sorted mail, faxed, and photocopied documents for service coordinators
  • Distributed incoming mail and processed outgoing mail

Customer Service Representative

Harte Hanks - Ambergris Solutions, Telus) Taguig City
06.2006 - 04.2007
  • Identified and resolve customer issues with their console. Provided customers with product and service information.
  • Created repair order/replacement order for the console if troubleshooting steps didn’t work. Transferred customer calls to appropriate staff.
  • Completed call logs and reports.
  • Recommended process improvements and provided on-the-job training for new employees.

Service Crew/ Cashier

Greenwich Pizza Corporation
04.2005 - 06.2005
  • Provided excellent customer service in an efficient manner while maintaining appearance and uniform standards and completing assigned duties within shifts.
  • Developed and maintained positive communication and teamwork with all co-workers and supervisors. Handled all service issues in an immediate and professional manner.
  • Maximized sales by using menu knowledge and suggestive selling techniques.
  • Followed established food preparation, and sanitation procedures while maintaining the cleanliness of the preparation and service.
  • Accountable for collecting accurate payment from the customer, securely handling, and processing all forms of payment, and accurately depositing all sales

Education

Basic Course - Interior Design

Philippine School of Interior Design
Philippines
06.2019

Bachelor of Science - Nursing

Global City Innovative College
Philippines
03.2009

Secondary School -

Holy Spirit Academy of Malolos
Philippines
03.2004

Primary School -

Montessori School of Malolos
Philippines
03.1999

Skills

  • CRM software proficiency
  • Customer experience strategy
  • Cross-Functional Teamwork
  • Customer experience management
  • Stakeholder Management
  • Staff education and training
  • Document and Records Management
  • Project management abilities
  • Understanding Customer Needs
  • Administrative and Office Support
  • Process Improvement
  • Relationship Building

Certification

Certified Facility Manager

  • International Facility Management Association
  • Credential ID 1018350
  • 11/ 2021 - Present

Registered Nurse

  • Philippine Professional Regulation Commission
  • Credential ID 0564783
  • 06/2019 - Present

Accomplishments

Asia Pacific Digital First

  • This is a program that enables to experiment and embeds the digital ways of working across Zendesk.

Global Ergonomics Program

  • This is a global program that will align ergonomic programs and processes for support teams and employees to effectively respond to a remote-first workforce.

Limited Reoccupancy (Manila, Singapore, Tokyo)

  • This is a re-occupancy process that provides spaces for focused work for colleagues who wish to step away from their home office setup.

Manila ROAM Neighborhoods

  • This is a program used to calculate assumed in-office headcount based on current percentage split and then apply 1:1.3 ratio to determine number of workstations that should be allocatedto each department / team.

B3 Office Extension

  • This is a an office flt-out projectfor Atlassian Philippines, Inc. to accommodate the growing number of headcounts in the Manila office.

Work Schedule in Workday

  • This is a process that captures the work schedule of all Zendesk Manila employees, built it with a system that will help support the operations while the business expands.

Manila COVID-19 Vaccination Program

  • This is a program built for procurement and administration of COVID-19 vaccines for Philippines-based employees and eligible dependents.

Manila Speakeasy and Reception Revamp

  • This is a fit out of a hidden corner in the Manila office which is a place of intrigue and a thrilling secret that helps build camaraderie among Philippines based employees. This also includes the revamp of the reception area to follow the look and feel of Zendesk across global offices.

Global Space IQ Rollout

  • This is a process that standardize Workplace Experience team's use of SpaceIQ, adopt SpaceIQ as the single source of truth for space and capacity metrics which thus supports employee way finding and workstation reservation.

FlexOffice Program

  • This allows employees to work out of a space at any locally available co-working office through a software called Upflex.

Additional Information

L.I.F.E Challenger for Q1

  • EXLService Philippines, Inc.
  • 04/ 2014

L.I.F.E Challenger for Q1

  • EXLService Philippines, Inc.
  • 04/ 2013

Facilities Quarterly Award: Best Performer of Q2

  • EXLService Philippines, Inc.
  • 07/ 2013

Facilities Quarterly Award: Top Performer of Q3

  • EXLService Philippines, Inc.
  • 10/ 2012

Facilities Quarterly Award: Top Performer of Q2

  • EXLService Philippines, Inc.
  • 07/ 2012

Timeline

Senior Workplace Experience Manager

Zendesk, Incorporated
03.2023 - Current

Workplace Experience Manager

Zendesk, Incorporated
10.2017 - 02.2023

Workplace Experience Manager

Atlassian Philippines, Inc
11.2014 - 10.2017

Lead Assistant Facilities Manager

EXLService Philippines Inc
08.2014 - 10.2014

Assistant Facilities Manager

EXLService Philippines Inc
02.2013 - 08.2014

Senior Executive / TwoE-com Lead

EXLService Philippines Inc
08.2011 - 01.2013

Facilities Executive

EXLService Philippines Inc
12.2009 - 08.2011

Receptionist / Recruiter

Staff Alliance Inc, JP Morgan Chase & Co
07.2009 - 11.2009

Customer Service Representative

Harte Hanks - Ambergris Solutions, Telus) Taguig City
06.2006 - 04.2007

Service Crew/ Cashier

Greenwich Pizza Corporation
04.2005 - 06.2005

Basic Course - Interior Design

Philippine School of Interior Design

Bachelor of Science - Nursing

Global City Innovative College

Secondary School -

Holy Spirit Academy of Malolos

Primary School -

Montessori School of Malolos
Magdalena De Guzman, RN CFM