Mahima Vaid
Springvale,VIC
Summary
Dependable accounting professional acknowledged for reliability, integrity and quick-learning ability. Highly skilled in Oracle NetSuite with eye for identifying and correcting errors. Dedicated with strong work ethic and resourceful nature.
Overview
9
9
years of professional experience
Work History
Assistant Accountant
Ramler International
06.2023 - Current
- Maintained detailed financial records of accounts receivable and payable status and bank reconciliations.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
- Assisted with monthly and quarterly income statements, balance sheets and cash flow reports to inform decision-makers.
- Processed payroll by validating work hours and attendance of employees.
- Monitored status of accounts receivable and payable to facilitate prompt processing.
- Checked general ledger entries to increase accuracy, prevent significant errors and identify adjustments.
- Completed financial reports, providing insight into performance, operations and cash flow.
- Facilitated month-end and year-end closing processed to support accuracy and completeness of financial reports.
- Reconciled company accounts for credit cards, employee expenses, and commissions.
- Analyzed and verified employee expense reports for accuracy.
- Supervised accounting staff to provide feedback and evaluate progress.
- Provided journal entries and performed accounting on accrual basis.
- Prepared working papers, reports and supporting documentation for audit findings.
- Tracked funds, prepared deposits and reconciled accounts.
- Collaborated with accounting manager to comply with governing bodies and limit regulatory risks.
Accounts Assistant
Histolab
03.2022 - 06.2023
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
- Prepared itemized statements, bills, or invoices and recorded amounts due for items purchased or services rendered.
- Communicated regularly with customers regarding account questions and issues.
- Organized data into multiple spreadsheets to streamline data.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
- Coordinated office supply ordering to avail materials for streamlined operations.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
- Presented audit findings to accounting manager after reviewing results and paperwork.
Receptionist
Assure Health Medical Centre
09.2020 - 11.2021
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Kept reception area clean and neat to give visitors positive first impression.
- Answered phone promptly and directed incoming calls to correct offices.
- Responded to inquiries from callers seeking information.
- Resolved customer problems and complaints.
- Corresponded with clients through email, telephone, or postal mail.
- Handled cash transactions and maintained sales and payments records accurately.
- Managed multiple tasks and met time-sensitive deadlines.
- Maintained confidentiality of information regarding clients and company.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Assisted with onboarding new clients and securing paperwork completion.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Handled assignments independently with good judgement and critical thinking skills.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Sorted, received, and distributed mail correspondence between departments and personnel.
- Balanced employee availability, customer schedules, and maximum load levels when scheduling appointments.
- Handled incoming and outgoing package deliveries, working with vendors to complete special requests and track missing packages.
- Compiled information from files and research to satisfy information requests.
- Tracked important information in Best Practice Software spreadsheets and ran reports or generated graphs using data.
- Collected HotDoc payments, processed transactions and updated relevant records.
Compliance Associate
Honeywell
08.2018 - 11.2019
- Monitored preventive maintenance program for company property.
- Identified secure and high-risk areas and assessed vulnerabilities from building standpoint for unauthorized access.
- Maintained facility-related materials and supplies.
- Investigated incidents and accidents to identify causes and potential preventive measures.
- Conducted safety audits, inspections and evaluations to identify potential hazards and implement corrective actions in accordance with regulatory requirements.
- Assisted with development of compliance objectives and strategies.
- Identified gaps in existing compliance processes and recommended updates.
- Conducted periodic compliance audits and reviews to identify areas of improvement.
- Advised clients on compliance fraud and investigations, as well as potential remedies and required actions.
- Created and maintained compliant work environment.
- Developed and implemented corrective action plans for non-compliance issues.
Administrative Assistant
Marriott International, Inc.
05.2015 - 08.2019
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Created and maintained databases to track and record customer data.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Assisted development and implementation of new administrative procedures.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Managed department budgets and generated financial reports for management review.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Liaised between clients and vendors and maintained effective lines of communication.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
Education
Masters of Professional Accounting - Accounting And Finance
Holmes Secondary College
Melbourne, VIC07.2021
MBA -
Holmes Secondary College
Melbourne, VIC04.2021
Skills
- Expense Tracking
- Budget Forecasting
- Collections Management
- Client Relations
- Accounts Payable and Receivable
- Month-End Reports
- Payment Processing
- Documentation and Reporting
- Work Prioritization
- Data Inputting
- Expense Reports
- Invoicing and Collections
- Attention to Detail
- Regulatory Compliance
- Bank Reconciliation
- Financial Tracking
- Data Entry
- Record Preparation
- Payroll Management and Disbursement
- MS Office
- Account Reconciliation
- Statement Reconciliation
- Account Monitoring
- Invoice Generation
- Data Processing
Languages
Hindi
Native or Bilingual
References
References can be provided upon request
Timeline
Assistant Accountant
Ramler International
06.2023 - Current
Accounts Assistant
Histolab
03.2022 - 06.2023
Receptionist
Assure Health Medical Centre
09.2020 - 11.2021
Compliance Associate
Honeywell
08.2018 - 11.2019
Administrative Assistant
Marriott International, Inc.
05.2015 - 08.2019
Masters of Professional Accounting - Accounting And Finance
Holmes Secondary College
MBA -
Holmes Secondary College
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