Summary
Overview
Work History
Education
Skills
Timeline
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Malinda Ranasinghe

Felixstow,SA

Summary

Proactive and goal-oriented professional with over 5 years of administrative skills. Excellent time management and problem-solving abilities. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.

Overview

8
8
years of professional experience

Work History

Snr. Executive – Administration & Crew Management

Ceyline Shipping Ltd
07.2019 - 10.2024
  • Ensured all the operational activities are executed in compliance with the company/client framework, policies and procedure
  • Organized meetings, training sessions, audits, and inspections related to crew and operational management
  • Managed procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality
  • Administered travel requirements of internal staff and crew
  • Monitored, collating and completion of the briefings and checklists
  • Liaised with internal teams and external stakeholders (clients, regulatory bodies, vendors) to support business objectives
  • Supported HR functions, including recruitment administration, onboarding documentation, and crew welfare activities
  • Prepared and monitored departmental budgets and managed expenses for crew-related operations
  • Managed procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality


Accountant Assistant

Bread Talk
04.2019 - 07.2019
  • Entered financial transactions into accounting software with accuracy and efficiency
  • Maintained organized filing systems for invoices, receipts, and financial reports
  • Liaised with vendors and clients regarding billing and payment issues
  • Provided support during internal and external audits by organizing financial documents
  • Prepared and submitted employee expense claims and reimbursement reports
  • Conducted periodic stocktakes and updated inventory records to identify discrepancies and support accurate cost tracking
  • Calculated product costs by analysing raw material, labour, and overhead expenses to support accurate pricing and budgeting

Customer Service Coordinator Cum Admin Assistant

Microchem Laboratories (Pvt) Ltd
01.2017 - 04.2017
  • Managing Customer Inquiries, Order Processing, Inventory Monitoring, Administering travel requirements
  • Responded to customer needs through competent customer service and prompt problem-solving.
  • Coordinated order processing, shipping, and delivery schedules to ensure timely delivery of products to customers.
  • Coordinated logistics for customer orders.
  • Maintained accurate and current customer account data with manual forms processing and digital information updates.
  • Prepared and issued invoices, ensuring timely billing
  • Organized spaces, materials and catering support for internal and client-focused meetings.

Education

Bachelor of Business Administration (Hons.) -

Lincoln University College
Malaysia
01-2020

Higher National Diploma in Business Administration -

Institute of Advanced Technological Education
Sri Lanka
01-2019

Certificate in Shipping,Logistics & Transportation -

Cinec Campus
Sri Lanka
01-2021

Certificate in Computerized Accounting -

British Informatics Computer Technoloy
Sri Lanka
01-2016

Certificate in Foundation Level -

Association of Accounting Technicians of Sri Lanka
Sri Lanka
01-2014

Skills

  • Administrative skills
  • Interpersonal skills
  • Customer-oriented
  • Problem resolution
  • Team player
  • Client account management
  • Workflow planning
  • Team leadership
  • Budget administration
  • Inventory control

Timeline

Snr. Executive – Administration & Crew Management

Ceyline Shipping Ltd
07.2019 - 10.2024

Accountant Assistant

Bread Talk
04.2019 - 07.2019

Customer Service Coordinator Cum Admin Assistant

Microchem Laboratories (Pvt) Ltd
01.2017 - 04.2017

Bachelor of Business Administration (Hons.) -

Lincoln University College

Higher National Diploma in Business Administration -

Institute of Advanced Technological Education

Certificate in Shipping,Logistics & Transportation -

Cinec Campus

Certificate in Computerized Accounting -

British Informatics Computer Technoloy

Certificate in Foundation Level -

Association of Accounting Technicians of Sri Lanka

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Malinda Ranasinghe