Maree Hartnett
Helensburgh,NSW
Summary
Experienced executive assistant with a proven track record of providing high-level administrative support to executives. Possessing exceptional organizational skills, discretion, and attention to detail, I excel in managing complex schedules, coordinating travel arrangements, and facilitating seamless communication within fast-paced environments. I am dedicated to delivering professionalism and excellence in every task.
Overview
21
21
years of professional experience
Work History
Executive Assistant
Property Council of Australia
Sydney, NSW
08.2011 - 05.2024
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Developed effective filing systems for easy retrieval of information when needed.
- Answered telephone calls and emails from members providing assistance where necessary.
- Provided administrative support in preparing agendas, minutes and other documentation required for daily business activities.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Greeted visitors warmly upon arrival at the office premises.
- Organised boardroom lunches and other personal development opportunities as directed by the executives.
- Scheduled appointments for executives with external parties such as government departments and members
- Maintained confidential records and files related to executive operations.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
Executive Assistant
Godfrey Pembroke
Sydney
07.2008 - 07.2011
- Greeted visitors warmly upon arrival at the office premises.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Created and maintained up-to-date records related to customer accounts or financial transactions.
- Maintained confidential records and files related to executive operations.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
- Monitored incoming emails and responded accordingly in a timely manner.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
Executive Assistant/Office Manager
QIC
06.2003 - 07.2008
- Maintained confidential records and files related to executive operations.
- Greeted visitors warmly upon arrival at the office premises.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Responded promptly to inquiries from customers or clients regarding products or services offered by the company.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Scheduled appointments for executives with external clients
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Monitored inventory levels of office supplies and placed orders when necessary.
- Provided administrative support in preparing correspondence, powerpoint presentations, and other documentation required for daily business activities.
- Managed the Sydney office to ensure the office ran smoothly and efficiently.
- Managed the office extension
Education
Secretarial Studies Diploma -
Blacktown TAFE
Blacktown, NSW01-1980
High School Certificate -
Windsor High School
Windsor, NSW01-1979
Skills
- Extensive Diary Management
- Administrative Support
- Invoice Processing
- Microsoft Office 365
- Travel arrangements/bookings
- Team Collaboration
- Self Motivation
- Database Management
- File Maintenance Guidelines
- Report Preparation
Affiliations
- Photography
- Hiking
- Swimming
- Volunteering
- Reading
- Yoga
- Fitness classes (Zumba, boxing, cross fit)
References
References available upon request.
Timeline
Executive Assistant
Property Council of Australia
08.2011 - 05.2024
Executive Assistant
Godfrey Pembroke
07.2008 - 07.2011
Executive Assistant/Office Manager
QIC
06.2003 - 07.2008
Secretarial Studies Diploma -
Blacktown TAFE
High School Certificate -
Windsor High School
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