Microsoft Office, word, excel, powerpoint, outlook
Maria De Neto
C-Suite Executive Assistant, Office Manager
Carringbah
Summary
Adept at event management and office administration, I enhanced team productivity by 40% at Seven Group Holdings through exceptional problem-solving and team coordination. My professionalism and attention to detail ensured the success of high-profile events and streamlined executive support, demonstrating my ability to meet and exceed employer expectations.
Overview
8
8
years of professional experience
1
1
Certification
1
1
Language
Work History
Event Management
Freelance
01.2024 - Current
- Prioritised tasks efficiently in fast-paced settings resulting in successful event management experiences.
- Evaluated performance metrics following every project completion; utilised gathered data in refining future strategies towards continuous enhancement of the overall organisation''s event management approach.
- Occasional work at We Recruit Executive Support Group and Volunteer Group WR Angels
- Promoting WR Angels at the ES Live event in Sydney
- Assisting in the organisation and obtaining of sponsors for WR events
Executive Assistant & Office Management
MP Finance & Trading
02.2022 - 12.2023
- Managed of setting up startup company in Croatia, inclusive and not limited to executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimise time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Executive Assistant to Chairman & CEO
Ottomin Group Pty Ltd
10.2020 - 02.2022
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimise time.
- Handled confidential and sensitive information with discretion and tact.
- Ensuring smooth daily operations for the Chairman and office while meeting tight deadlines (24-48hrs)
- Maintain and preparation of confidentiality with sensitive documents, minute taking and collaboration of board papers ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Office Management, including meetings, stocktake, meet and greet clients, stakeholders, preparation of catering/Events, liaising with suppliers, building management and IT department
- Reconciliation of monthly expenditure for CEO/Chairman and Office Administration
- Event management and hosting such as Board Meetings, Staff Birthdays, End of Financial Year Parties for staff and clients, Christmas parties, personal events for the Chairman & family, annual conferences; Australian Sports Foundations, Sydney Zoo Foundations, Charity committees (Rainbow club Swim).
- Development and re-design of Company's presentation template and content
- Invitation design, development, management and distribution
- Travel arrangements and itinerary development
- High level of personal requirements for the CEO/Chairman (including family travel, events and household management)
- Maintaining and updating of the Executive Assistance Guidelines Manual
- Managed office supplies inventory, ensuring optimal availability for day-to-day operations and minimising unnecessary costs.
Executive Assistant, Event Co-ordinator
Dark Horse Vineyard
07.2019 - 03.2020
- Office Management of family-owned vineyard transformed to wedding/event venue
- Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
- Collaborated with owners to develop strategic plans aligning with overall company objectives, fostering a unified approach toward shared goals.
- Preparation and development of standard operating procedures & documentation
- Calendar and event management, including marketing and presentations
Executive Assistant to the Chairman's Office
Seven Group Holdings
10.2017 - 06.2019
- Ensuring smooth daily operations for the Chairman's Office, Private Secretary, Private Chauffeur and Office Management.
- Calendar management (different timezones) for Chairman, Private Secretary and Private Chauffeur with high level of discretion and confidentiality.
- Responsible for all incoming calls to the Chairman's office and cascading down to appropriate departments.
- Managed requirements as requested by the Board members, stakeholders, respective heads, Executive Assistants.
- Extensive travel and itinerary management including management of Chairman's yearly planner collation, updates and distribution.
- Extensive travel and itinerary management including management of Chairman's yearly planner collation, updates and distribution.
- Reconciliation of monthly expenditure across different platforms: Fraedom, Concur, Westpac banking for Chairman, Private Secretary and Office
- Personal and highly confidential requirements for Chairman and Private Secretary.
- Documentation typing/reviewing/collation of agendas, meeting minutes, reports, letters and emails for distribution on behalf of the Chairman's office.
- Improved communications with other Executive Assistants, administration staff across the board, building management and IT department on events/meeting coordination/board meeting and ad hoc items.
- Managed the maintenance and updating of the Executive Assistant Guidelines and protocols.
- Office Management, stocktakes, meetings, meet and greet clients, preparation and ordering of catering, liaising with suppliers, building management, mail room, IT department
Executive Assistant to the CFO
Seven Group Holdings
09.2017 - 09.2017
- Diary and inbox management for the CFO.
- First point of contact for all incoming calls, meet and greet clients.
- Manage and preparation of travel and Seven Group Holdings Roadshows.
- All requirements requested by team, stakeholders, respective heads, Executive Assistants to be met and handled with the highest confidentiality.
- Preparation and distribution of confidential documents including board papers.
Executive Assistant to Deputy Head
Ascham School
05.2017 - 06.2017
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Parent liaison and high duty of care to students ad internal staff/teachers
- Timetable management for students and teachers
Executive Assistant to Joint CEO and CFO
Growthbuilt Pty Ltd
01.2017 - 05.2017
- Managed executives calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Education
Certificate III in Business, Office Administration
TAFE NSW
NSW 04.2001 -
Skills
Event management knowledge
Strong Problem Solver
Customer Service-Oriented
Presentation Development
Reliability
Team Coordination
Attention to Detail
Professionalism
Time Management
Honest and Dependable
Multitasking Abilities
Effective Communication
Teamwork and Collaboration
Administrative support specialist
Performance Improvement
Office Management
Executive Support
Information confidentiality
Software
Mac packages including keynote
Certification
Communications Certificate
Timeline
Event Management
Freelance
01.2024 - Current
Executive Assistant & Office Management
MP Finance & Trading
02.2022 - 12.2023
Executive Assistant to Chairman & CEO
Ottomin Group Pty Ltd
10.2020 - 02.2022
Executive Assistant, Event Co-ordinator
Dark Horse Vineyard
07.2019 - 03.2020
Executive Assistant to the Chairman's Office
Seven Group Holdings
10.2017 - 06.2019
Executive Assistant to the CFO
Seven Group Holdings
09.2017 - 09.2017
Executive Assistant to Deputy Head
Ascham School
05.2017 - 06.2017
Executive Assistant to Joint CEO and CFO
Growthbuilt Pty Ltd
01.2017 - 05.2017
Communications Certificate
02-2015
Certificate III in Business, Office Administration
TAFE NSW
04.2001 -
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