Maria Matulis

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• Answer phone calls and inquiries. Attend to visitors.
• Manage John Wesley Gardens Email and responding to them appropriately.
• Manage TechOne Invoices for JWG Accounts. Insuring all Invoices would be paid.
• Invoicing and reconciling of resident’s and café accounts.
• Manage all Maintenance Request and insuring it is lodge on TechOne for any facility related issues and BSG Portal for any tech and phone issues.
• Assist/Cover Rostering Coordinator on filling up shifts.
• Administration of Rosters, including base roster updates and Mirus Administration as required.
• Assist Workplace Coach with new hire onboarding including requesting for new hire’s log-ins, requesting for swipe cards access, name badge and uniform orders and WMQ staff ID’s.
• Manage LeeCare Resident’s Leave. Insuring that resident’s are properly tagged with their hospital or social leave’s.
• Monitor JWG Calendar’s for any function booking request and action them.
• Manage JWG ANZ Corporate Credit Cards making sure it’s properly coded. Managing receipts and expenses.

• Manage/Administer Group 61’s day to day activities.
• Manage Group61 volunteer’s database.
• Manage program’s email and answer all email inquiries.
• Answer phone calls and inquiries. Attend to visitors.
• Process Probity Check Forms for volunteers. Monitor security checks and action any expired security checks.
• Manage room bookings for various trainings, meetings and functions of Group61.
• Phone screen and initial contact of potential friends/members of the program.
• Monitor all Volunteer EOI’s received and sending email invites to the next Information Session.
• Coordinate and Assist with volunteer interview. Manage all reference checks.
• Process/request of invoice to accounts and other financial transactions of the program.
• Manage/Process ANZ Expense Manager. Managing receipts and expenses.
• Create Survey Monkey Volunteer Reports. Monitor and collate survey reports.
• Manage Information Session and Trainings. Organize and prepare documents needed.
• Event’s Management. Organize catering and venues.
• Filling and Maintaining of all files and records.
• Contributes to Quarterly Newsletter and manage distribution to all members.
• Assist Inclusion Coordinator on all Administrative works of Wesley Group61.

• Answer phone calls and inquiries. Attend to visitors.
• Manage Corporate reception.
• Assist Finance with setting up New supplier on TechOne.
• Preparing, printing and sending out monthly client’s invoices and statements.
• Sorting out received mails to respective departments or services of Wesley Mission
• Assist finance team on fillings and administrative jobs.
• Manage COVID log-ins and QR codes.
• Manage/maintain corporate office supplies.
• Manage corporate TechOne request for services.

• End to end payroll process. APAC and Philippines operations including analyzes, review and approval of employee’s daily time records using SAP software.
• Maintain and update employee’s confidential records and information on payroll database.
• Analyze and prepares various earning and deductions pay file for payroll processing.
• Calculate and post employee’s incentives and bonuses.
• Plans and execute all payroll related activities in accordance with Internal Policies and Guidelines of the company.
• Audit payroll reports prior to approval.
• Analyze and prepare monthly government statutory deductions reports.
• Manage all payroll monthly disbursements in compliance with government regulations.
• Payroll disbursement and bank upload.
• Manage and review monthly payroll journal entries and accruals for posting on oracle.
• Prepare and submit year end Alphalist (Year End Tax Report) to Tax Department and distribution of employee’s Income Tax Returns.
• Final pay computation and releasing.