Summary
Overview
Work History
Education
Skills
References
Timeline
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Marina Todorovska

Sydney,Australia

Summary

Dynamic Accounts Payable Executive with a proven track record at NBC Universal Pictures, excelling in cash flow management and stakeholder collaboration. Adept at process improvement, I led a successful finance transformation project, enhancing efficiency and reducing overdue balances by building strong supplier relationships. Committed to accuracy and compliance in high-pressure environments.

Overview

20
20
years of professional experience

Work History

ACCOUNTS PAYABLE OFFICER

OCHRE HEALTH
07.2024 - Current
  • Company Overview: Ochre Health is a leading provider of primary healthcare in Australia, operating a network of over 70 Medical Centre’s around the country
  • Responsibilities include (but are not limited to) the end-to-end Accounts Payable Function, assistance with monthly bank reconciliations, and staff reimbursements
  • Processing a high-volume of invoices
  • Processing all invoices and ensuring they follow the correct workflow into the accounting system
  • Prepare weekly and ad-hoc payment runs, include staff reimbursements
  • Settle liabilities to suppliers and employees, via preparation and posting of the weekly payment run (EFT batches, BPAY, reimbursements, petty cash)
  • Reconciliation of supplier statements, investigation of outstanding invoices and liaising with Medical centres and suppliers to resolve discrepancies
  • Responding to queries and managing the accounts payable inbox
  • Collaborate with internal stakeholders to streamline processes
  • Keeping records of all new rentals and making sure 72 plus rental properties and their utilities are processed in time for each week’s payment run
  • Setting up new Exflow approvers with the correct delegation authority and maintaining the list daily
  • Ensuring that all invoices have been approved in a timely manner and resolve any issues that may delay payment, promptly
  • Ochre Health is a leading provider of primary healthcare in Australia, operating a network of over 70 Medical Centre’s around the country

ACCOUNTS PAYABLE OFFICER

FDC Construction & Fitout Pty Ltd
02.2024 - 05.2024
  • Company Overview: FDC is an Australian family-owned multi-disciplinary building contractor with expertise in construction, fitout, refurbishment and building services
  • Responsibilities
  • Process supplier and sub-contractor invoices in a timely manner whilst ensuring a high level of accuracy and attention to detail to ensure FDC meets creditor terms and statutory compliance
  • Ensure all invoice / sub-contractor documentation is attached within Vista to allow for accurate review by members of the reviewer groups
  • Ensure retention is held and released on sub-contractor claims in accordance with FDC policy
  • Identify and process overhead invoices directly through the GL ensuring a high level of accuracy through coding
  • Process early payment requests in accordance with FDC Finance internal controls and process
  • Rectify all denied / rejected / not ready transactions in a timely manner to ensure all invoices and sub-contractor claims move through the workflow efficiently
  • Daily posting of invoice batches, rectifying any posting errors that may arise
  • Ensure all required paperwork is submitted with invoices / claims (subcontractor statements) in line with SOPA / ABCC requirements
  • FDC is an Australian family-owned multi-disciplinary building contractor with expertise in construction, fitout, refurbishment and building services

TRANSACTIONAL ACCOUNTANT (Aus/NZ)

Lightsource BP
12.2023 - 03.2024
  • Company Overview: Lightsource bp is a global leader in the development and management of solar energy projects
  • Responsibilities
  • Assisting with implantation of S/S4 and early go live support to the region
  • Notification of new suppliers / master data amendments to the Procurement team
  • Perform vendor call backs to confirm the validity of supplier bank details and set up in S/4
  • Support the Business during the processing of Purchase Orders (POs), ensure POs are receipted and any queries resolved
  • Process all invoices in a timely manner and ensure coding is correct at the time of entry
  • Review all staff expenses in Concur ensuring they are completed correctly and comply with the Global Travel & Expense Policy
  • Process multi-currency payment runs for suppliers and staff expenses in accordance with the payments calendar
  • Process any ad hoc payment requests ensuring correct approval has been obtained
  • Reconcile creditor accounts and maintain a tidy and up to date ledger
  • Produce and maintain regular reports on aged creditors and PO status
  • Resolve any payment queries with supplier
  • Lightsource bp is a global leader in the development and management of solar energy projects

SENIOR ACCOUNTS PAYABLE EXECUTIVE

MATCHBOX PICTURES
03.2023 - 12.2023
  • Company Overview: Matchbox Pictures is a prolific film and television production company with offices in Sydney and Melbourne, Australia
  • Responsibilities
  • Manage full AP Function for Matchbox Pictures and Matchbox Productions & TAP
  • Collate invoices into PDF Docs via various departments & company codes and codes up for approvals/processing
  • Creating a 'Weekly Payables Report'
  • Check contracts
  • Check ABN Status
  • Enter invoices into PROMENTA Spreadsheet and upload into SAP
  • Liaise with Development team and forward invoice for approval
  • Save soft copy of approved invoices into SAP under the PROM ENTA journal
  • Process payments (SAP & Westpac)
  • Print Payment Reports
  • Liaise with Suppliers for query and invoice corrections
  • Process New Vendor Requests
  • Organize Superannuation for Sole Traders and pay quarterly
  • Process intercompany Payables & Receivables
  • Prepare and post general journals as required
  • Manage TAP accounts in MYOB
  • Credit Card Statements - Download and distribute to staff
  • Reconcile Credit Card accounts (usually every quarter end)
  • Petty Cash Recs for SYD/MEL/TAP
  • Set up WBS Codes Dev & Pro
  • Matchbox Pictures is a prolific film and television production company with offices in Sydney and Melbourne, Australia

SENIOR ACCOUNTS PAYABLE EXECUTIVE

NBC UNIVERSAL PICTURES INTERNATIONAL AUSTRALASIA
01.2011 - 12.2021
  • Company Overview: Universal Pictures is one of the world’s largest film studios with global annual turnover exceeding US$8B
  • Responsibilities
  • Lead the Accounts Payable function for Australia and New Zealand, representing five business entities, including coaching of backup support team
  • Collaborate with senior management to implement the best practices for business success
  • Process vendor invoices daily, solving all PO-related issues, booking all related transactions in full accordance with internal guidelines, tax regulations as well as local & international standards
  • Collate weekly payment runs and manual payments in a timely manner for all Company Codes
  • Manage the Group’s cashflow including weekly forecasting and taking appropriate action to ensure enough cash in the working accounts including contingency
  • Ensure successful execution of foreign currency payments by liaising with overseas Treasury team and sending through relevant documentation
  • Work closely with overseas Vendor Maintenance teams to improve and streamline processes
  • Liaise with all divisional and inter-state staff in relation to invoice/payment authorisation
  • Process approximately 400+ supplier invoices per month
  • Forecast Monthly Accounts Payable
  • Administer all corporate credit cards
  • Perform month end close and reconcile general ledger accounts
  • Manage Credit Application process, including vetting of new Supplier Accounts
  • Manage ad hoc projects from time to time, as delegated by finance management team
  • Universal Pictures is one of the world’s largest film studios with global annual turnover exceeding US$8B
  • Achievements
  • Led highly successful 8-month Global Finance Operations Transformation project, creating protocols, processes & procedures and training and mentoring a virtual team in Bangladesh to take on outsourced financial tasks and perform them to the same standard and timely manner as expected from the inhouse team
  • This included ensuring detailed and accurate documentation of each task and establishing a quality control system using parameters and scoring sheets
  • Significantly reduced overdue balance by building a strong relationship and initiating a weekly meeting with top supplier to identify overspend issues and budget underspends to ensure timely payment of invoices
  • Anticipated issues, such as having to pay a supplier at short notice, arising from activities such as movie premieres and last-minute changes to events and stepped in to overcome obstacles - for instance, overriding the usual vendor setup which could take up to several weeks, to ensure speedy payment of per diem allowances to talent and other unexpected expenses
  • This involved developing and leveraging strong stakeholder relationships, liaising at the top level to sidestep usual processes, and constantly staying in touch with large and small suppliers and management to book services and have invoices paid by due date
  • Helped initiate and establish a new supplier setup portal to capture data, eliminate bottlenecks and ensure efficient vendor onboarding without compromising security and due diligence
  • Worked with Executive team in LA to get buy-in and support to create and streamline the process, in turn alleviating stress and enhancing efficiency

ACCOUNTS PAYABLE EXECUTIVE

WSP USA (formerly Parsons Brinckerhoff)
01.2005 - 12.2009
  • Company Overview: Global and community strategic consulting, engineering, construction, energy, infrastructure and planning
  • Responsibilities
  • Batched, scanned & validated supplier invoices using optical character recognition software
  • Assisted with uploads of corporate credit card claim forms
  • Processed employee expense claims, cost recoveries, business travel accounts expense transfers, petty cash & legal invoices into Oracle
  • Prepared weekly payment runs & cheques as required
  • Performed monthly reconciliation of supplier statements
  • Global and community strategic consulting, engineering, construction, energy, infrastructure and planning
  • Achievements
  • Led the global finance operations transformation project GOFT to streamline and centralise their financial processes including outsourcing offshore, upskilling new teams and establishing operational excellence
  • Scaled up the Accounts Payable function to support the expansion of the business into New Zealand and doubling of supplier invoices due to new distribution agreement with Warner Brothers
  • This included training of backup support team and making recommendations to the finance management team for greater process efficiency
  • Led the local integration of a new Vendor Maintenance process
  • I liaised with Global teams overseas to ensure the process was rolled out in Australia and New Zealand smoothly
  • I also liaised and educated the local team on how to use the new system
  • Developed training program for Accounts Payable support team, so that the company has backup and overflow support to meet seasonal increases in demand

Education

Certificate III - Financial Services

South Western Sydney Institute

Advanced Diploma - Accounting

South Western Sydney Institute

Diploma - Accounting

South Western Sydney Institute

Certificate - Time Management

NBC Universal Learning & Development

Business Writing Skills -

TP3

Consulting Skills -

MCI Solutions

The Art of Connection - 7 Relationship Building Skills

Linked In Learning

Skills

  • Project Management
  • Systems & Processes
  • Continuous Improvement
  • Compliance & Forecasting
  • Client Problem Solving
  • Stakeholder Management
  • Leadership & Collaboration
  • Analytical Mindset
  • Strong Organizational Ability
  • Deadline Driven
  • People Skills
  • Attention to Detail
  • Fast-Paced Environment
  • Resilience
  • Adaptability
  • Skilled in SAP Concur Management
  • SAP System Experience
  • SAP Net Weaver
  • Proficient in Oracle OCR Technology
  • Skilled in Microsoft Office Tools
  • Oracle Database Management
  • Microsoft Dynamics NAV
  • Experience with Readsoft Software
  • Exflow Software Experience
  • Invoice processing
  • Supplier reconciliation
  • Payment processing
  • Data entry accuracy
  • Regulatory compliance
  • Cash flow management
  • Vendor management
  • Time management
  • Problem solving
  • Team collaboration
  • Process improvement
  • General ledger maintenance
  • Payment scheduling
  • Month-end closing
  • Timely processing
  • Cash flow forecasting

References

Available on request.

Timeline

ACCOUNTS PAYABLE OFFICER

OCHRE HEALTH
07.2024 - Current

ACCOUNTS PAYABLE OFFICER

FDC Construction & Fitout Pty Ltd
02.2024 - 05.2024

TRANSACTIONAL ACCOUNTANT (Aus/NZ)

Lightsource BP
12.2023 - 03.2024

SENIOR ACCOUNTS PAYABLE EXECUTIVE

MATCHBOX PICTURES
03.2023 - 12.2023

SENIOR ACCOUNTS PAYABLE EXECUTIVE

NBC UNIVERSAL PICTURES INTERNATIONAL AUSTRALASIA
01.2011 - 12.2021

ACCOUNTS PAYABLE EXECUTIVE

WSP USA (formerly Parsons Brinckerhoff)
01.2005 - 12.2009

Certificate III - Financial Services

South Western Sydney Institute

Advanced Diploma - Accounting

South Western Sydney Institute

Diploma - Accounting

South Western Sydney Institute

Certificate - Time Management

NBC Universal Learning & Development

Business Writing Skills -

TP3

Consulting Skills -

MCI Solutions

The Art of Connection - 7 Relationship Building Skills

Linked In Learning

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Marina Todorovska