Mary-anne Dean

• Led a team of management accountants to deliver business analysis, advice, and budget management.
• DPHI model project to realign the department group budgets within MyOutcomes and PRIME.
• Designed and review monthly Budget Risk Reserve reports and Cluster Group's movement schedule reports.
• Collaborated with systems teams to implement upgrades, including testing in UAT systems and providing feedback.
• Maintained the budget within MyOutcomes (Calumo).
• Analysed variances between MyOutcomes and NSW Treasury budget.
• Reviewed budget briefs for ministers and analysed budget underspends.
• Monitored agency internal budget transfers and tracked revised forecasts/budgets.
• Reviewed budget policies and procedures.
• Prepared working papers and support for escalations, efficiency dividends, stimulus funding, and savings calculations.
• Worked on ad hoc projects and Machinery of Governance restructures, including reviewing administrative orders and preparing budget recuts.
• Provided information for Executive Leadership Committee packs, including creating PowerPoint slides with budget updates.
• Worked with the MyOutcomes team to build better processes and validations for top-down functions.
• Oversaw reporting for the department's capital expenditure programs and supported strategic asset management and capital investment program deliveries.
• Prepared Budget Allocation letters for business groups.
• As the finance Health Safety Representative, I prepare health, safety and well being updates for the monthly CFO newsletter along with quarterly town hall presentations.

Achievements:

• Developed a back-end process within MyOutcomes to flag PRIME programs loaded to incorrect business cost centres and entity codes (implemented 1 July 2024).
• Established monthly catchups with businesses to discuss TopDown budgets, ad hoc queries and updates. This has enabled us to build strong relationships and work towards finalising corrections to their budgets.
• Created a function to reconcile PRIME programs back to MyOutcomes now the DPHI model project has been incorporated into the systems. This ensures accurate program-level reconciliations for the individual group program splits and gives us accurate budget data.
• Developed a 2023-24 escalation workings presentation for the director and CFO to explain budget impacts on various groups.

• Maintained, reviewed, and processed the risk and opportunities register.
• Reviewed internal budget transfers and uploaded them to the top-down budget within MyOutcomes.
• Prepared budget allocation and annotation letters.
• Loaded new treasury approvals for top-down budgets into MyOutcomes.
• Completed Prime reporting, including uploading files, budget adjustment journals, final budget proposals, new policy proposals, and parameter and technical adjustment journals.
• Managed Prime capital expenditure.
• Prepared budget review briefs for ministers.
• Developed a budget policy plan for updating finance team policies and procedures, incorporating it into the finance fundamentals working group.
• Analysed budget data to prepare working papers and support for stimulus funding and savings calculations across departmental agencies.
• Worked on ad hoc projects as required.
• Created SharePoint documents, prepared DataMart reports, and updated Power BI dashboards.
• Generated Prime budget, projection, and actuals extracts for loading into the DataMart.
• Worked on the Machinery of Governance restructures, including reviewing administrative orders, preparing and analysing budget recuts, and completing internal budget transfers.

Achievements:

• Developed an Excel workbook to analyse budget savings allocations for the DPE Cluster, providing three scenarios for Executive Leadership Committee recommendation. This facilitated the creation of PRIME and MyOutcomes journals by copying and pasting from pivot table breakdowns.
• Prepared and completed DPE Corporate finance briefs for the March 2021 budget estimates hearings.
• Completed budget policy project plan detailing processes, required sources, and alignment with finance fundamentals working group plan.
• Prepared and analysed Prime Data for Government Contribution splits by groups, cost centres, and categories, loading it into the MyOutcomes top-down budget scenario.

• Oversaw and reviewed preparation of statutory general purpose financial statements and special purpose financial reports.
• Prepared and reviewed Prime reporting schedules.
• Met Treasury and Audit Office of NSW reporting deadlines.
• Ensured compliance with Australian Accounting Standards and NSW Treasury Financial Reporting Code.
• Built relationships and improved communication through monthly catch-up meetings with business units, business advisors, and GL processing teams.
• Reviewed and provided timely audit supporting documents and responses.
• Reviewed monthly balance sheet reconciliations and management reports.
• Authorised necessary journals, adjustments, accruals, and balance sheet reconciliations.
• Designed a Google sheet for teamwork priorities, updated at weekly catch-up meetings.
• Trained and advised staff and mentored graduates.
• Prepared annual statutory general purpose financial statements and special purpose financial reports for small entities within the cluster.
• Conducted monthly Treasury reporting for several small entities, including uploading files, budget projections, generating reports, and supplementary returns.
• Met Treasury and Audit Office of NSW reporting deadlines and ensured compliance with Australian Accounting Standards and NSW Treasury Financial Reporting Code.
• Responded to audit queries and provided accurate supporting documentation.
• Prepared and processed necessary journals, adjustments, accruals, monthly reconciliations, and management reports.
• Transitioned financial system from SAP ByDesign to MyHQ, including financial reporting testing and managing the Analytics Add-on reporting tool.
• Utilized extensive knowledge in MyHQ, CS Connect, Microsoft Outlook, HP records (CM9), SAP ByDesign, CLID, Google, email, Word, and Excel.
• Mentored graduates and facilitated monthly catch-up meetings to build relationships and improve communication.

Achievements:

• Consolidated seven fish trusts into one financial report, management reports, and balance sheet reconciliations by building Excel workbooks, reducing audit fees and ensuring compliance with accounting standards and legislation.
• Established monthly meetings with business units, business advisors, corporate services, and finance representatives to enhance communication and understanding of priorities, leading to better business outcomes.