MARY CHIVHENGE (CPA)

Accounting tasks:

• Assist companies with strategic financial planning
• Advise on record keeping and relevant accounting systems to adopt
• Ensure that transactions are processed accurately on the accounting software
• Review accounts receivables and payables
• Daily monitoring of bank accounts
• Conduct periodic reconciliations on all accounts to ensure their accuracy
• Ensuring that the company comply with the government legislation for workmanship compensation
• Prepare management accounts and financial statements as required by clients' management, banks and other stakeholders
• Calculate all financial ratios to assess various business risks and measure the performance of the business and advise management accordingly.
• Sign off financial statements

Tax tasks:

• Tax advisory to various clients
• Assist clients with tax planning
• Liaise with the Tax Office on behalf of the clients
• Calculate different tax types’ payable amounts
• Oversee the preparation of PAYE/UIF/SDL returns or Payroll Tax
• Reviews prepared GST/VAT Returns before submission
• Reviews the employer's annual reconciliation
• Generate IRP5s for employees
• File business’ income tax, provisional tax, PAYE and VAT/GST returns
• File the directors' individual income tax returns
• Assist individuals with tax issues
• Make queries and lodge disputes to the Tax Office where necessary
• Request statement of accounts and ensure timely payments of tax liabilities
• Send reminders to clients
• Get a valid tax clearance certificates on behalf of the clients as needed
• Maintain an orderly tax filing system
• Register Taxpayers for relevant tax types
• Demonstrate Ethics and Professional Conduct

Payroll tasks:

• Payroll administration of employees
• Process employees’ payslips
• Keep employees’ records
• Update employees’ information with the Department of Labour and the Tax Office

Secretarial duties:

• File annual returns with the Companies and Intellectual Property Commission at each company’s registration anniversary.
• Update all clients' directorship and shareholding changes.
• Handle all clients' name and nature of business changes
• Keep track of the clients' board meetings
• Keep records of the clients' share register and share certificates

Other Statutory duties:

• Ensure that the clients are compliant with other industry specific regulatory bodies
• Submit Compensation Fund return on earnings declarations with the Compensation Commissioner
• Ensure timely renewal of the BBBEE certificate
• Assist in gathering information for the BBBEE audit
• Update Central Supplier Database information for clients
• Assist clients in the construction industry to register and renew their profiles with CIDB

• Invoicing customers, and paying suppliers both local and overseas.
• Monitoring of bank accounts and foreign exchange rates.
• Monthly reconciliations for various accounts to ensure their accuracy, e.g., bank, petty cash, debtors, and creditors.
• Manage the debtors' and creditors' accounts and ensure they are settled in time.
• Handling the company's foreign exchange affairs, e.g., Outward Telegraphic Transfer for overseas suppliers
• Assess the risk involved in foreign exchange fluctuations and determine whether foreign exchange hedging is necessary.
• Process payroll in a timely accurate manner.
• Handling the company's tax affairs e.g., Timely submission of tax returns for PAYE/SDL/UIF and VAT/GST
• Ensuring that the company complies with the government legislation for workmanship compensation.
• Preparing ledger accounts and trial balances for auditors and management.
• Provide tax and administrative support to management as requested.
• Maintain an orderly accounting filing system, the charts of accounts, and the annual budget.
• Calculate variances from the budget and report significant issues to management.
• Calculate all financial ratios to assess various business risks, measure the performance of the business, and advise management accordingly.
• Advise the management on handling the company's tax issues
• Calculate the company's tax liabilities
• Prepare and file Income Tax Returns and provisional tax returns - ITR14 and IRP6
• File PAYE/UIF/SDL returns or Payroll Tax
• Prepare and file VAT/GST Returns
• Prepare and submit the bi-annual employer's reconciliation
• Generate IRP5s for employees to enable them to file their tax returns
• Assist employees in filing their annual tax returns
• Complete Alternative Dispute Resolution forms related to income tax, payroll taxes, and VAT/GST where necessary
• Ensure that import tax and duties are calculated correctly

• Company Overview: a division of Flexible Electronic Systems
• Assisting with setting up the start-up company with over 1000 customers
• Assisting with strategy planning and execution
• Identifying and managing organizational risks
• Submit Payroll Tax and VAT/GST Returns
• Monthly reconciliations for various accounts, e.g., bank, petty cash, debtors/ creditors

• Invoicing customers, and paying suppliers both local and overseas.
• Monitoring of bank accounts and foreign exchange rates.
• Monthly reconciliations for various accounts, e.g., bank, petty cash, debtors, and creditors.
• Manage the debtors' and creditors' accounts and ensure they are settled in time.
• Handling the company's foreign exchange affairs, e.g., Outward Telegraphic Transfers
• Assess the risk involved in foreign exchange fluctuations and determine whether foreign exchange hedging is necessary.
• Process payroll in a timely accurate manner.
• Handling the company's tax affairs e.g., Timely submission of SARS returns for PAYE/SDL/UIF and VAT
• Ensuring that the company complies with the government legislation for workmanship compensation.
• Provide clerical and administrative support to management as requested.
• Maintain an orderly accounting filing system, the charts of accounts, and the annual budget.
• Calculate variances from the budget and report significant issues to management.
• Calculate the company's tax liabilities
• Generate IRP5s for employees
• Ensure that import tax and duties are calculated correctly
• Daily monitoring of bank accounts
• Completed bi-weekly payroll for some company employees.
• Assisted in a successful external audit process, preparing necessary documents and facilitating auditor inquiries.
• Enhanced efficiency in payroll processing, consistently ensuring timely and accurate employee payments.

• Data capturing and filing
• Preparation of Financial Statements
• Consult Clients on Accounting and Tax Matters
• Debtors and Creditors Reconciliations
• Secretarial services such as registering companies and change of directorship
• Preparing financial reports in terms of required standards
• Interpreting financial reports and suggesting solutions to problems
• Assisting with strategy planning and execution
• Assisting in the formulation of business plans and financial forecasts
• Helping to control costs through cost accounting
• Assisting in identifying and managing risks
• Advising start-up companies on suitable business structures
• Performing business or business unit valuations
• Advising on relevant Human Resource, Safety and Environmental regulations
• Rendering tax services
• Managed approximately 35 incoming calls, emails, and faxes daily from customers.