Mary Macaulay

• Provided exceptional customer service when addressing client inquiries and scheduling of jobs via phone calls and email correspondence.
• Handled four email accounts and facebook account for business.
• Reconciled accounts through MYOB including wages.
• Ascora Software programme handled all our client list and bookings/Quotation and billing.
• Entered invoices for allocation to jobs.
• Maintained financial records by reconciling accounts payable/receivable transactions regularly through MYOB and prepare reports for Director.
• Oversaw office inventory, ordering staff uniforms, arrangement of staff bonding days.
• Sourced and Ordered materials for jobs.
• Preparation of SWMS Documentation for commercial work.

Coolmore Australia is one of the largest breeding operations of thoroughbred racehorses. The stud Farm is based in Jerrys Plains and have a city based office at Double Bay.

Coolmore Australia

• All Travel & Accommodation Arrangements (Overseas and Local) for staff/ Management /Overseas Jockey’s and Guests.
• Booking of Private Planes & Helicopters/ Liaising with Pilots with paperwork and checks of private runway on Stud Farm.
• Managing Coolmore’s Private Suite at Randwick Race course- looking after guests/Menus/Ticketing.
  Arrangement of monthly management meetings- Video conference with overseas and local.
• Arranging dates to suit all parties and collating papers from all departments for Monthly Management Meetings using adobe.
• Updating horse stock list through Excel and MYOB.
• Updating multiply calendars with outlook.
  

PA to Thomas & Sophie Magnier (Coolmore's Director).

• Upkeep of family household - gardens, pool, general household maintenance, pest control, renovations & Security.
• Payments of all personal accounts.
• All Travel and Accommodation arrangements (International and local) Chauffeur arrangements.
• Upkeep of 4 vehicles- Registrations/Insurance/NRMA/Servicing.
• All Passports/Visas kept updated for family of six.
• Personal shopping.
• Upkeep of personal Calendars/Reply to invites/handle all mail.
• Reconciliation of all personal accounts including 4 household staff credit cards. Internet banking.
  

EA to Coolmore’s CFO/ Office Manager

• Handle all incoming calls in Sydney Office
  Ordering of All office Stationary and office supplies, couriers.
• All office administration to CFO as requested

Alexandra Group is a firmly run accountants firm based in Kensington.

• Handitax/Handiledger and practice Manager.
• Electronic lodgement of Tax returns.
• Setup of Companies, Trusts and Superfunds.
• Preparing letters and invoices.
• Preparation and lodgement of ASIC documents.
• Liaising with ATO and ASIC.
• Dairy Management.
• Reception Relief.