MARY ANN GALLARDO
33 Sladen St., Henty,NSW
Summary
To acquire a challenging and responsible position in a field where knowledge, work experience and strong capabilities can be fully utilize and advance.
Overview
28
28
years of professional experience
Work History
Marketing Assistant (Reliever for Government Accounts)
VE Pharma Inc.
04.2023 - 06.2023
- Monitor tender posting of PhiIGEPS and make everyday summary report
- Prepare tender documents for submission such as but not limited to process for formatting, completeness, consistency, and compliance
- Assist in management of data related to tendering process
- Ensure completeness and accuracy of contracts, including monitoring all related liabilities and third-party contracts
- Provide overall support to KA Team to carry out daily tasks and responsibilities as may be assigned by Head.
- Managed approximately 30 emails per day from partners, Head and Team
Admin. Assistant
John Clements Consultants, Inc. | Staffbuilders Asia
11.2021 - 12.2022
- PO and PR processing
- Filing, documentation, calendar and meeting management, travel management, and other admin tasks
- Assisting Managers for upcoming events, coordination with hotels and/or event place, car pool (if necessary), preparation of materials needed for events and assisting them on event proper
- Assisting Managers for their car park in office building
- Assisting level C for their reimbursements/expenses.
Accounts Verification Specialist
John Clements Consultants, Inc. | Staffbuilders Asia
06.2018 - 09.2021
- Review customer’s application forms and related supporting documents for completeness and regulatory compliance
- Process changes, additions or requests related to customer accounts using appropriate systems or internal workflow process
- Respond to related Operations and Customer Service inquiries within specified service levels
- Consistently meet or exceed established quality and productivity goals
- Maintain knowledge of company policies and procedures
- Effectively communicate any business environment issues or concerns to management
- Perform other duties as required
- Knowledge in KYC and CIP.
Procurement Officer and Executive Administrator
Steven J. Leach Jr. + Associates [Consultants] Inc.
03.2017 - 06.2018
- Coordinate with supplier and Admin facilities for delivery of goods
- Coordinate with contractor requirements
- Collaborate with key person to ensure clarity of specifications and expectations with suppliers and contractors
- Handle Contractor issues and Handle Client concerns
- Coordinate communications within the design team and with clients
- Negotiate with external vendors and suppliers to secure advantageous terms
- Represent company in project meetings with clients and other consultants to project
- Conduct site visit to various projects, checking of construction works and ensuring of works based on the scope of works
- Assist Technical Head, Interior Designers and productions for the plans and required documentation needs for construction site
- Inputs expenses in excel worksheet for monitoring.
Admin. Assistant for Sales Department
Facilities Managers Inc.
01.2010 - 04.2015
- Monitoring of start and end of New and Renewal of contract, with signature of both parties and if it is notarized or not, printing and sending of New and Renewal contracts
- Bid Assistant - assist National Sales Manager and Account Managers in preparation of time-sensitive documents which need to complete with zero defects for compliance
- Telemarketing - objective is to set meeting dates for Account Managers to customers
- Monitor all clients for celebrating their birthdays for customer delights
- Admin support to the Assistant Vice President for all the Managers (IT - Hardware, Software & Senior Managers)
- Preparation of Cash Advances and Liquidation for Account Managers
- Assisting of visitors
- Do Clerical Works
- Preparing and sending of DTRs for manager’s
- Daily monitoring of PhilGEPS (Philippine Government Electronic Procurement System)
- Update of daily schedules of the Account Managers to whiteboard, taking messages when the sales team is out, coordination for messengerial services & handling of vendor accreditation
- Preparing and dispatch of Christmas give-aways for the clients
- Revolving Fund Custodian.
Sr. Project-Based Team Leader
Facilities Managers Inc.
02.2008 - 01.2010
- Project-Based Team Leader provides overall supervision of all Project-Based Production Personnel such as Document Preparer, Scanner Operator, Encoder, Quality Assurance
- Monitors and Updates on daily and weekly throughputs
- Provide reports to Imaging Personnel on daily throughputs
- Orientation for staff as on updates and guidelines including use of any program or facility
- Monitor and report to Production Staff all exceptional cases encountered during project implementation
- Monitor absences and attendance of Project –Based Personnel and provide daily reporting to Coordinator and Production Staff In-charge of projects
- Ensures UBIX (company) house rules are properly observed and enforced.
Project-Based Team Leader
LAS MANAGEMENT & GENERAL SERVICES, INC.
08.2007 - 01.2008
- Project-Based Team Leader provides overall supervision of Project-Based Personnel, such as Digital Archive Writer Operator and Quality Assurance in accordance with approved requirements for specific projects.
- Monitors and Updates daily and weekly throughputs
- Provide reports to Imaging Personnel on daily throughputs
- Orientation of Project Based Personnel on updates and guidelines as well as appropriate use of any programs or facilities.
- Monitor and report to Production Staff all exceptional cases encountered during project implementation
- Monitor absences and attendance of Project Based Personnel and provide daily reporting to Coordinator and Staff in charge of projects.
- Ensures that KIC (company) house rules are observed and adhered to.
- Responding to incoming and outgoing messages.
Team Leader, Supplies & Materials Controllers
LAS MANAGEMENT & GENERAL SERVICES, INC.
08.1998 - 08.2007
- Responsible for Incoming and Outgoing of Imaging and Hardware Supplies
- Inventory Office, Imaging and Hardware Supplies
- Inventory of Microfilm rolls from Microfilm Storage Area
- Preparing of Supplies Requisition Slip
- Complete checklist for incoming and outgoing deliveries to all projects
- Assist and report to Technical Department in addressing any system error, including machine and power failures encountered during project Implementation.
Telephone Operator
LAS MGMT AND MANPOWER CONSULTANCY
07.1997 - 10.1997
- Taking incoming messages
- Providing telephone connections locally and internationally.
Clerk Typist
PROTEMPS
01.1997 - 06.1997
- Typist for banking Officials
- Handles incoming and outgoing calls
- Other clerical duties such as filing, etc.
Production Operator
UNIDEN PHILIPPINES LAGUNA, INC.
10.1995 - 02.1996
- Inserting Manuals of cordless phone to plastic casing.
Trainee – Clerk
New World Realty and Marketing
01.1995 - 03.1995
- Clerical duties, filing, typing and handling incoming and outgoing calls.
Education
Two - Years Junior Secretarial Course -
Pamantasan Ng Makati
Makati City, Philippines04.1995
Attained High School Education -
Pamantasan Ng Makati
Makati, City04.1993
Bagumbayan Elementary School
Taguig, Metro Manila, Philippines03.1989
Skills
- Knowledgeable in KYC and CIP
- Knowledge in Windows 2000, such as MS Word, Excel, etc
- Can operate manual and electric typewriter, ALOS machine, Imagelink Digital Workstation (IDW) machine, Scanner 3520
- Typing speed of 50 - 60 words per minute
Languages
Filipino
Ilocano
English
Citizenship
Filipino
References
- Ms. Lea De Hitta, Director, E-trade Information Services LLC, 15 Floor, Yuchengco Tower I, Makati, City
- Mr. Pilipino 'Jojo' Sotto, Technical Head, Steven J. Leach Jr. + Associates [Consultants] Inc., 21 Joaquin St., Legaspi Village, Makati, City, (0916) 3465748 / (0917) 1502423
- Ms. Karylle Ingaran, Account Manager, Total Information Management - VersaPrint Inc., 7452 - A Yakal St., cor. Bakawan St., San Antonio Village, Makati, City, 843-6384, 09954542913
- Mr. Eisen Vicente A. Balcueva, Former General Manager, Total Information Management - VersaPrint Inc., 7452 - A Yakal St., cor. Bakawan St., San Antonio Village, Makati, City, 09178813242
- Mr. George M. Erfilo, Sr. Account Manager, U-Bix Corporation, #444, 10/F PetPlans Tower, EDSA, Guadalupe Viejo, Makati, City, 09175414232
- Ms. Claudine C. Castañeda, Account Manager, MicroSales & Imaging, 09175189222
Training
- ISO TRAINING, April 2009, Ms. Helen Evalle
- TEAM BUILDING & LEADERSHIP, March 16, 2002, Ms. Myrlinda A. Ngo
- CUSTOMER SERVICE, March 16, 2002, Ms. Florina Naval
- LEADERSHIP TRAINING & TEAMBUILDING, August 09, 2003, Ms. Mayette Cancino
- PROJECT MANAGEMENT TRAINING, May 07, 2005, Mr. Kelvin Penus, Mr. Arnold Dimaala
- VALUES FORMATION, April 17, 2006, Don Bosco School
Timeline
Marketing Assistant (Reliever for Government Accounts)
VE Pharma Inc.
04.2023 - 06.2023
Admin. Assistant
John Clements Consultants, Inc. | Staffbuilders Asia
11.2021 - 12.2022
Accounts Verification Specialist
John Clements Consultants, Inc. | Staffbuilders Asia
06.2018 - 09.2021
Procurement Officer and Executive Administrator
Steven J. Leach Jr. + Associates [Consultants] Inc.
03.2017 - 06.2018
Admin. Assistant for Sales Department
Facilities Managers Inc.
01.2010 - 04.2015
Sr. Project-Based Team Leader
Facilities Managers Inc.
02.2008 - 01.2010
Project-Based Team Leader
LAS MANAGEMENT & GENERAL SERVICES, INC.
08.2007 - 01.2008
Team Leader, Supplies & Materials Controllers
LAS MANAGEMENT & GENERAL SERVICES, INC.
08.1998 - 08.2007
Telephone Operator
LAS MGMT AND MANPOWER CONSULTANCY
07.1997 - 10.1997
Clerk Typist
PROTEMPS
01.1997 - 06.1997
Production Operator
UNIDEN PHILIPPINES LAGUNA, INC.
10.1995 - 02.1996
Trainee – Clerk
New World Realty and Marketing
01.1995 - 03.1995
Two - Years Junior Secretarial Course -
Pamantasan Ng Makati
Attained High School Education -
Pamantasan Ng Makati
Bagumbayan Elementary School
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