M Darshani Shanthakumara

• Manage end to end accounts payable processes on a timely basis including entering all invoices, liaise with suppliers’ queries, payment of all invoices and expense reports
• Maintain vendors’ records according to Organization's Privacy Policy
• Preparation of the Business Activity Statement and related supporting reports (monthly) for MSFA and GST (bi-annually) for MSFNZ
• Management of foreign exchange and international transactions each week for payments to foreign suppliers.
• Weekly reconciliation of nominated bank accounts (MSFA and MSFNZ) and assisting with month-end closing procedures to ensure timely completion of financial reporting requirements.
• Regular monitoring of bank account balances and cash flow and make recommendations to management on cash investments.
• Reconcile all the relevant GL accounts (AP and Other Payables) on a monthly basis.
• Assist the auditors, and prepare relevant documentation, with the interim and annual audit.
• Management of Donations-in-Kind Register and supporting documentation.
• Review daily donations extract from the supporter relations team, create deposit summary and upload them into Netsuite.
• Regular reconciliation of Netsuite and Raiser’s Edge donor database including generation of exceptions reports and liaising with the Supporter Relations department.
• Maintaining current knowledge of Netsuite and new trends.
• Flag any new vendors that are collecting/managing personal data with the Privacy Officer.
• Assist with month-end closing procedures to ensure timely completion of financial reporting requirements.

• Checked and entered all invoices to NetSuite and processed payments as per credit terms (Managed to get $43k credit notes for the errors made on invoices by freight forwarders in 2022)
• Checked staff reimbursements and sent them to the director for approval and process.
• Cross checked customers' statements with system and took appropriate actions on the mismatches.
• Entered daily Goods Receipts to system as per warehouse records.
• Followed up with freight forwarders (DHL, Mainfreight etc) about damages and losses in transit and recover claims for them.
• Prepared a new process to check stock variances and discrepancies to have a smooth flow of operations
• Prepared new reports to the management for a smooth decision making and to mitigate the loses and risks (eg: Soon to be expired report to identify the stock going to expire soon)
• Bank Reconciliation
• Prepared and analyzed Suppliers' DIFOT and presented at monthly operations meeting.
• Assisted to the accountant for financial statements and audit requests
• Coordinated reverse logistics activities for product returns or recalls, ensuring minimal impact on customer satisfaction or operational performance.
• Contributed to the planning and execution of successful company-wide inventory counts on an bi-annual basis.

• Entered invoices to MYOB, Bank Reconciliation and Accounts Payable responsibilities.
• Prepared financial statements and sent to the accountant to review and lodge.
• Stock maintenance and product pricing at grocery store.
• Conducted cost analysis for restaurant menu items, including detailed costing and comprehensive analysis
• Entered employee records, time cards and miscellaneous deductions for payroll.
• Organized One-to-one discussions with the director for business and financial planning.
• Filing & maintaining documents according to the policies and procedures.
• Handled customer concerns and complaints in a professional manner.

• Entering invoices to MYOB, Bank Reconciliation and Accounts Payable responsibilities
• Stock maintaining and pricing products at grocery store
• Costing menu items of restaurant and analysing
• Entered employee records, time cards and miscellaneous deductions for payroll.
• Performed administrative tasks to support strategic initiatives.
• Filing & maintaining documents
• Answering phone calls & dealing with customers
• Supporting the business for adhoc duties such as helping to the restaurant & grocery store when it is busy
• Prepared financial statements and expense documents for management teams.

• Handled all day to day duties such as filling aisles, sales, billing, dealing with customers and suppliers, and making payments for suppliers
• Prepared financial reports and sent to the accountant to review and lodge.
• Processed foreign exchange transfers through RIA money transfer system, handled money safely and deposited them at the end of the day (there was no any kind of discrepancy in my time)
• Maintained all the registers such as Expired & Damaged goods register, Cleaning schedule, Temperature log, Suppliers log etc
• Entered all business transactions to XERO system.
• Engaged positively with each customer, providing professional and polite support for sales and service needs.
• Restocked and organized shelves during slow periods to maintain store appearance
• Conducted regular price audits to ensure pricing consistency across all products on display.

• Assisted the management team for preparing Operational Budgets ( Revenue recognition, Operating Expenses, Fixed Costs, Cash flow budgets etc) and Investment Budgets.
• Directing and overseeing the allocation and management of both operational and investment budgets and do variance analysing monthly basis.
• Prepared different analytical reports to the Top Management for decision making purpose (eg: Variance analysis, budget forecasting etc)
• Contributed to preparation internal audits to improve processes, maintain audit controls and promote awareness.
• Assisted external auditors on their requests and assisted the organization to implement improvements after the audit reports.
• Involved in preparing of company Long Range Plans (LRP), yearly Financial Key Performance Indicators (KPIs), Business Planning and financial planning.
• Analyzed & Monitored KPIs of each department.
• Collaborated closely with stakeholders to identify opportunities for process improvements and drive continuous innovation in the organization.
• Participated to the Top Management meetings (Weekly Executive Committee meeting) and minuted the records while contributing for decision making
• Provided technical support for existing reports, dashboards or other tools.
• Supported to CEO to inculcate LEAN practices throughout the organisation (LEAN is a business methodology that aims to maximize customer value while minimizing waste. It originated from the manufacturing industry particularly from the Toyota Production System, but has since been applied to various sectors including healthcare, service industries, and software development)

This is the best achievement in my career because MAS Holdings is one of the largest companies in Sri Lanka and I was luckily enough to be selected as a business analyst to the company to practice my knowledge in financial and management accounting field under the supervision of leading top managers in Sri Lanka

• Dealt with customers who need credit facilities, having conversations with them and providing relevant information
• Prepared checklists, checking and verifying all documents and managing credit files of the applicants
• Liaising with head office to get the final decision on credit applications
• Customer service assistance throughout the application process
• Handled Pawning duties and maintained safety of safe locker
• Filing and maintaining records and supporting the branch team to achieve monthly credit targets.
• Resolved customers’ issues efficiently to build loyalty.
• Acquired comprehensive understanding of bank procedures and employee roles, encompassing various operational processes according to the internal and government policies.

• Managed 30 customers as a key member in Accounts Payable team
• Performed 3 way matching (checking invoice, PO and goods receipt note) for all received invoices, entered to system and arranged payments according to credit terms of each customer.
• Communication with the relevant parties when there’s a discrepancy in 3 way matching, finding the issues and assisted the management team to take actions properly ( Risk management)
• Arranged urgent payments as per the requirement of each customer and each factory.
• Handled internal fund transfer responsibilities of the Group as the only responsible person for transactions above US $10,000