Megan Brogan
Melbourne,VIC
Summary
Professional project and event planner with strong background in managing large-scale events and projects from conception to execution. Known for exceptional organizational skills and ability to maintain composure under pressure. Focused on fostering team collaboration and delivering outstanding results, with flexible approach to meet changing needs. Skilled in project coordination, stakeholder engagement, and process improvement, with commitment to delivering high-quality outcomes.
Overview
17
17
years of professional experience
Work History
Senior Events & Project Officer, Defence Industry
Department of Jobs, Skills, Industry and Regions
11.2023 - Current
- Kept senior management well-informed by preparing and presenting project status reports.
- Developed and deepened relationships with key stakeholders.
- Facilitated successful project outcomes by maintaining open lines of communication among team members, stakeholders, and senior management.
- Developed and monitored project schedules, budgets and objectives for successful completion.
- Kept stakeholders informed of progress through regular status updates clearly communicating any changes to project scope, timeline or budget.
- Identified and resolved project issues and mitigated risks, reducing challenges and improving project results.
- Conducted post-project evaluations to identify areas for improvement and implement best practices in future initiatives.
- Monitored progress against established metrics continually adjusting strategies as needed to achieve desired results successfully.
- Coordinated work efforts across multiple departments fostering a cohesive environment conducive to achieving project success efficiently.
- Spearheaded cost-saving initiatives by identifying inefficiencies in processes and recommending optimal solutions for improvement.
- Worked closely with organizations, individual businesses and government agencies to foster welcoming climate for business.
- Negotiated contracts with vendors to secure favorable terms and optimize resource allocation for projects.
- Developed and implemented project plans and budgets to ensure successful execution.
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Streamlined event management processes for increased efficiency and cost savings.
- Led cross-functional teams to successfully plan and execute large-scale corporate events.
- Enhanced attendee experience by meticulously planning and executing high-profile events.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Utilized social media to promote events and increase attendance.
- Created detailed timelines and budgets for events to meet all deadlines.
- Implemented protocols and procedures to effectively manage planning process.
- Analyzed event costs to identify areas of improvement and cost savings.
- Monitored and controlled event expenditures to meet budgets.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Excellent communication skills, both verbal and written.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
Senior Investment Engagement Officer (secondment)
DEPARTMENT OF JOBS, SKILLS, INDUSTRY AND REGIONS
03.2023 - 06.2023
- Four-month secondment to the Business Investment and Engagement North/West office in Bundoora. Responsibilities included meeting with Victorian companies situated in the Melbourne North/West metro region to ascertain potential future investment projects. Administration of Grant Agreements and Variations to Grant payments through GEMS, including preparation of Variation Briefs.
Manager, Business Events
DEPARTMENT OF JOBS, SKILLS, INDUSTRY AND REGIONS
01.2019 - 03.2023
- Management of the Victorian Government Exhibition Pavilion at key Australian Trade Shows; Avalon Airshow (Defence), Land Forces Exposition (Defence), Indo Pacific Exposition (Defence) and IMARC (Mining & Resources), Global Table (Food and Fibre). Responsibilities include stakeholder management with internal and external stakeholders; coordination of all requirements for Victorian companies exhibiting on the Pavilion; procurement and contract management of event logistics and service providers; organising and developing marketing collateral and event documents; coordinating transport and accommodation requirements.
- Preparation and management of procurement briefs, reports, ministerial briefs and correspondence
Project Officer Events & Systems
DEPARTMENT OF JOBS, SKILLS, INDUSTRY AND REGIONS
02.2016 - 01.2019
- Project Management of the Business Events Leveraging Program for the Victoria Government at major Victorian events; Australian Open, Australian Grand Prix, International Soccer exhibition matches, AFL matches, Spring Racing Carnival, World Cup of Golf, International Cricket Tests.
- Event operation and logistics coordination for large inbound trade missions, including end-to-end event delivery of gala dinners and networking receptions, transport and accommodation bookings and event system set up
- Contract management of sponsorship agreements and stakeholder relationship management across Victorian Government departments, Ministerial offices, Government agencies, external service providers and Victorian companies.
- Project support for the Victorian Government Exhibition Pavilion at the three AMDA run trade shows, Avalon Airshow, Land Forces and Pacific.
Project Officer - International Health and Health Research Unit
DEPARTMENT OF HEALTH & HUMAN SERVICES
06.2015 - 02.2016
- Organisation of international health delegation visits including coordinating all DHHS presentations and logistics for site visits to Victorian health services and medical research facilities
- Preparation of the International Health Strategy cabinet submission and assisting with the associated departmental and ministerial briefing packs
- Research and preparing reports, ministerial briefs, speeches, correspondence, and presentations.
Project Officer – Innovation Hub and Health System Improvement
DEPARTMENT OF HEALTH & HUMAN SERVICES
10.2014 - 06.2015
- Project and Event management for the 2014 Victorian Public Healthcare Awards, 2015 Minister for Health Volunteer Awards, 2014 Premiers Award for Health and Medical Research and the 2015 Victorian Public Healthcare Awards
Project Officer – Commission for Hospital Improvement
DEPARTMENT OF HEALTH & HUMAN SERVICES
06.2014 - 10.2014
- Project management of the 3rd APAC Forum – a conference the Commission co-hosted with Ko Awatea from New Zealand.
Client Services Executive
MELBOURNE CONVENTION BUREAU (MCB)
02.2013 - 06.2014
- Convention Servicing – organisation of international client site visits to Melbourne, including all logistics, accommodation, and hospitality. Coordination of Melbourne marketing collateral for delegate boosting at international conferences, maintaining event marketing tool kits & templates.
- Management of MCB’s free referral service for event planners (MM+ES); obtaining client briefs, development of request for proposals and sending proposals to venues, database maintenance and reporting, venue liaison and bookings, industry promotions, product familiarisations and client liaison
- Membership – account management of an assigned group of MCB members with responsibility for identifying member benefits linked to secured events, database maintenance, member reporting and ensuring full member engagement across all MCB activities
- Financial reconciliation of funds given to international event committees under the Citywide Support Funding Program.
Venue Administrator – Simonds Stadium, Kardinia Park
CITY OF GREATER GEELONG
02.2012 - 02.2013
- Administration support for Venue Manager including diary and email management, minute taking, report and tender writing, expense reconciliation and updating website content
- Match day administration for AFL and VFL games including liaison for visiting teams, the Media and general public. Expense reconciliation, catering requirements, coordinating ticket and car parking allocations, collating and distribution of match day memo and post-match analysis and reporting
- Event coordination for non-AFL events at Simonds Stadium; Nitro Circus Live, Rugby Union and Rugby League pre-season games
- Office Management of Sports House; management of meeting rooms, purchasing office supplies, induction of new staff and all organising venue contractors.
Office Manager
NEWTOWN VETERINARY CLINIC
02.2009 - 02.2012
- Instigating new account policies and procedures that reduced money owed to the Clinic, whilst helping to increase client retention
- Management of the Clinic’s finances, facilities and procurement that resulted in all suppliers being paid within agreed timeframes and the Clinic meeting all regulatory payments on time
- Contract negotiation with key suppliers to ensure the Clinic received the best possible price on all merchandise and medications
- Upgrading of the Clinic’s IT and Communication systems to bring them up to date with current technology, whist ensuring spending meet budgetary constraints
- Management of staffing for the Clinic, including hiring contract staff and locum Vets, training and inductions and termination and exit interviews for all leaving staff
Education
Associate Diploma - Business Administration and Travel and Tourism
Australian Academy of Business Studies
Certificate IV - Hospitality
William Angliss Institute of Tafe
01.2009
Victorian Certificate of Education - undefined
Sunbury Downs Secondary College
01.1993
Skills
- Advanced computer skills on Microsoft Office Suite, Outlook, Oracle Cloud, GEMS, Cvent and other In-house databases and CRM Systems
- Event management; management of all event planning and logistics, contracting presenters and keynote speakers, financial reporting and analysis, rostering of staff, preparing staff and Ministerial event briefings, writing speeches, design and implementation of event promotional material and invitation design and distribution
- Stakeholder Management for exhibiting companies on the Victorian Government Exhibition Pavilion, domestic and international delegate briefing, program coordination and hosting
- Administration; international and domestic travel organisation, expense reconciliation, preparation of presentations, ministerial briefings, reports and project plans
- Project management
- Presentation skills
- Stakeholder relations
- Document coordination
- Budget management
- Operational reporting
- Document management
- Risk assessment
- Workflow coordination
- Expert in [software]
- Problem-solving
- Time management
- Multitasking Abilities
- Excellent communication
- Complex Problem-solving
Timeline
Senior Events & Project Officer, Defence Industry
Department of Jobs, Skills, Industry and Regions
11.2023 - Current
Senior Investment Engagement Officer (secondment)
DEPARTMENT OF JOBS, SKILLS, INDUSTRY AND REGIONS
03.2023 - 06.2023
Manager, Business Events
DEPARTMENT OF JOBS, SKILLS, INDUSTRY AND REGIONS
01.2019 - 03.2023
Project Officer Events & Systems
DEPARTMENT OF JOBS, SKILLS, INDUSTRY AND REGIONS
02.2016 - 01.2019
Project Officer - International Health and Health Research Unit
DEPARTMENT OF HEALTH & HUMAN SERVICES
06.2015 - 02.2016
Project Officer – Innovation Hub and Health System Improvement
DEPARTMENT OF HEALTH & HUMAN SERVICES
10.2014 - 06.2015
Project Officer – Commission for Hospital Improvement
DEPARTMENT OF HEALTH & HUMAN SERVICES
06.2014 - 10.2014
Client Services Executive
MELBOURNE CONVENTION BUREAU (MCB)
02.2013 - 06.2014
Venue Administrator – Simonds Stadium, Kardinia Park
CITY OF GREATER GEELONG
02.2012 - 02.2013
Office Manager
NEWTOWN VETERINARY CLINIC
02.2009 - 02.2012
Certificate IV - Hospitality
William Angliss Institute of Tafe
Victorian Certificate of Education - undefined
Sunbury Downs Secondary College
Associate Diploma - Business Administration and Travel and Tourism
Australian Academy of Business Studies
Similar Profiles
Thilaka SathaThilaka Satha
Director Position - Multiple Acting Opportunities at Department of Jobs, Skills, Industry and RegionsDirector Position - Multiple Acting Opportunities at Department of Jobs, Skills, Industry and Regions
Sharon VandenbergSharon Vandenberg
Senior Project Officer at Department Of Jobs, Skills, Industry And RegionsSenior Project Officer at Department Of Jobs, Skills, Industry And Regions
Atal SamadAtal Samad
Market Development Manager at Department of Jobs, Skills, Industry and RegionsMarket Development Manager at Department of Jobs, Skills, Industry and Regions
Sunny NguyenSunny Nguyen
Team Projects or Group Work at High SchoolTeam Projects or Group Work at High School
Amer JaradaAmer Jarada
Senior OT/ICS Security Consultant at SISSenior OT/ICS Security Consultant at SIS