Megan Ilsley
Boronia,Vic
Summary
Experienced Executive Assistant with a proven track record of delivering exceptional administrative support and driving operational efficiency. Seeking employment in a dynamic environment where my skills in compliance management, contract administration, and financial oversight can contribute to business success. Known for my ability to thrive both independently and collaboratively, I am dedicated to adding value to your company.
Overview
26
26
years of professional experience
Work History
Compliance & Contracts Manager/Bookkeeper
D A Optic Network Pty Ltd
01.2018 - Current
- Administer staffing needs including employment advertising, candidate vetting, and staff onboarding
- Engage with Head Contractor to ensure compliance documentation requirements are met at staff and business levels
- Collate and submit contract-specific deliverables, manage claiming process for completed site work
- Identify compliance shortfalls and procure company insurance needs
- Manage fleet and collaborate in the development and review of SWMS and safety compliance
- Handle bookkeeping duties using Xero including account management, reconciliation, payroll, and BAS preparation
- Liaise with ATO and Accountant to ensure financial compliance.
- Coordinating accommodations for regional assignments and organising staff events.
Executive Assistant/Portfolio Administrator
Collins Partners Pty Ltd
01.2007 - 01.2021
- Executive Assistant Duties: Provide comprehensive administrative support including client liaison, correspondence management, and diary management
- Manage reception duties, boardroom bookings, and office supplies procurement
- Oversee client invoicing using MYOB and handle banking and petty cash control
- Portfolio Administrator Duties: Manage over 300 Client Self Managed Superannuation Fund (SMSF) Portfolios
- Compile Quarterly Portfolio Reports and prepare investment documentation
- Liaise with stakeholders including Wholesale Brokers, Share Registrars, and Fund Managers
- Maintain client details using XPlan and assist Accountants with Annual Tax Returns.
- Collaborating with legal professionals to manage matters pertaining to deceased estates.
Receptionist/Administration Assistant
Lightmoves
01.2002 - 01.2007
Executive Administrative Assistant
International Business Corporation
01.1998 - 01.2002
Education
Events Marketing & Management short course -
Swinburne TAFE
01.2001
Business Office Administration -
Swinburne TAFE
01.1998
Completion of VCE -
Aquinas Secondary College
01.1997
Skills
- Proficient in Xero
- MYOB
- Microsoft Office Suite
- Strong organisational and multitasking abilities
- Excellent communication and interpersonal skills
- Detail-oriented with a focus on accuracy and efficiency
- Contract drafting
References
Available upon request
Timeline
Compliance & Contracts Manager/Bookkeeper
D A Optic Network Pty Ltd
01.2018 - Current
Executive Assistant/Portfolio Administrator
Collins Partners Pty Ltd
01.2007 - 01.2021
Receptionist/Administration Assistant
Lightmoves
01.2002 - 01.2007
Executive Administrative Assistant
International Business Corporation
01.1998 - 01.2002
Events Marketing & Management short course -
Swinburne TAFE
Business Office Administration -
Swinburne TAFE
Completion of VCE -
Aquinas Secondary College
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