Summary
Overview
Work History
Education
Skills
Interests
Hobbies and Interests
Disclaimer
Timeline
Generic

Mehak Joshi

Berserker

Summary

Accomplished Company Secretary with extensive expertise in corporate governance and regulatory compliance, developed at Singh Bros Pty Ltd and Monash Health. Proficient in organizing board meetings, preparing agendas, and documenting minutes, resulting in a 30% increase in meeting efficiency. Successfully implemented a document management system that significantly improved record accessibility and security, achieving a 40% reduction in retrieval time. Committed to ensuring adherence to regulatory requirements and internal policies, fostering a culture of compliance and accountability.

Overview

4
4
years of professional experience

Work History

Company Secretary

SINGH BROS PTY LTD
04.2024 - Current
  • Organizing, directing, and evaluating corporate compliance initiatives and efficient board meeting procedures, making sure that all business affairs and transactions are handled and carried out in accordance with board directives.
  • Accurately recording proceedings, decisions, and resolutions in meeting minutes, ensuring they are drafted, circulated, and signed by the chair within statutory timeframes.
  • Facilitated efficient collaboration among board members by coordinating meeting schedules, agendas, and materials in advance.
  • Admonishing the board on governance and regulatory risks, implementing risk management frameworks, ensuring effective internal controls, and supporting compliance with ethical and legal standards.
  • Handled sensitive employee matters with discretion, ensuring compliance with labor laws while protecting both company interests and employee rights.
  • Reduced legal risks by proactively monitoring changes in laws and regulations applicable to the company’s operations.
  • Liaising with other staff on the matters relating to the organization's operations and attaining information through company's digital tools.
  • Plans and reviews compliance activities related to effective practice.
  • Researching and preparing reports, briefing notes, memoranda correspondence and other routine documents.
  • Arranging and Attending meetings and undertaking duties of a secretary.
  • Managing all matters and transactions and maintaining confidential files and documents.
  • Processing incoming and outgoing mails, filing correspondence and directing the emails to the right department in the organization.
  • Taking and transcribing, dictation of letters and other documents, for effective practice concerning company board meetings.
  • Preparing circular and sending to concerned staff regarding implementation of business matters discussed during company meetings.
  • Liaising with stakeholders in relation to company matters.
  • Making appointments in relations to business matters and making travel arrangements.
  • Ensuring the board has information needed to make informed decision.
  • Transcribed phone messages and relayed to appropriate personnel.

Admin Company Secretary

Monash Health
10.2021 - 04.2024
  • Providing administrative and advisory support to the board and committee of Medicinal Research Department, ensuring compliance with legal and regulatory obligations, maintaining records, and promoting good corporate governance.
  • Assisting the director of the Oncology department as well as Monash Newborn with correct meeting minutes to improve medical results, supervising statutory filings, creating agendas, and offering advice on governance procedures in order to facilitate board meetings.
  • Monitoring governance and regulatory risks, putting risk management frameworks into place, making sure internal controls are working, and encouraging adherence to legal and ethical requirements in the patient care system.
  • Proactively worked with various facilities Monash Health Wards such as Post-natal ward, Pregnancy Assessment Unit Extended Post Natal Care, Monash Newborn, Birth Suite, Acute-Sub acute, Children Wards, Emergency Department, and all many more departments at Monash Health.
  • Ensures accurate data entry for internal and external stakeholders and relevant data bases inclusive of, but not limited to such as IPM, SMR and EMR.
  • Ensuring the board has information needed to make informed decision.
  • Processes and collates referrals through digital platforms of the Public Health Registers.
  • Ensure appropriate use of the enquiry and entry functions in information systems.
  • Demonstrates well-developed interpersonal skills, reflecting a high standard of care and services provided.
  • Provide general administrative, and support to leadership team as and when required.
  • Ensure the management of patient appointments and telephone communications are met in a compassionate, efficient, and professional manner.
  • Arranging and Attending meetings and undertaking duties of a secretary.
  • Preparing circular and sending to concerned staff regarding implementation of business matters discussed during company meetings.
  • Taking and transcribing, dictation of letters and other documents, for effective practice concerning company board meetings.
  • Managing all matters and transactions and maintaining confidential files and documents.
  • Generate or match patient identification numbers and ensuring patient details are up to date for research department.
  • Makes up admission packs containing all relevant documents in readiness for admissions.
  • Ensures cost effective ordering of medical consumables and stationery, unpacks deliveries, and ensures storerooms are well maintained.
  • Engage with the various Monash Health Departments to facilitate safe, efficient, and effective operations.
  • Carry out compliance and improvement against the key elements of quality and safety and conducting meetings by adhering to the rules as directed by with Infection Control Committee.
  • Responsible for Covid -19 Screenings and trained as a Covid ready employee.
  • Preparing circular and sending to concerned staff regarding implementation of business matters discussed during company meetings.
  • Coordinated and participated in meetings, handling secretarial responsibilities.
  • Being trained for the technical workings of iPM, Bos, iProc, EMR and worked in Maternity ward and Post-natal Ward in all different Monash Faculties.
  • Experience in registration of outpatients in Pregnancy Assessment unit, Discharges, Switching patients between wards, Change of beds and other record tracking systems.
  • Supplying high-level administrative support, including managing calendars, coordinating complex meetings and travel, preparing confidential documents, and acting as a primary point of contact for internal and external clients.
  • As instructed by the Moorabbin Hospital's Equipment Management Services Deans, developing annual plans and agendas for the Equipment Services Department.

Education

Master's - Professional Accounting

Federation University
Melbourne, VIC

Bachelor of Commerce - Business Administration And Management

Panjab University
Chandigarh
01.2017

Skills

  • Legal Compliance
  • Due Diligence
  • Corporate Secretarial Practice
  • Employee Relations
  • Ethical Management
  • Clients Communication
  • Document organization
  • Skilled in digital tools and communication
  • Software management expertise
  • BOS, MS Teams, Capacity Management
  • Data management and Excel proficiency
  • Accounts receivable management
  • EMR and EHR management
  • Knowledgeable in information systems
  • Accounting software experience

Interests

  • Advocacy Campaigns
  • Fundraising Events
  • Crafting and DIY Projects
  • Artificial Intelligence (AI) and Machine Learning
  • Camping

Hobbies and Interests

Listening to Music, Surfing on Internet & reading books.

Disclaimer

I hereby declare that all the information furnished here in is true and correct to the best of my knowledge and belief.

Timeline

Company Secretary

SINGH BROS PTY LTD
04.2024 - Current

Admin Company Secretary

Monash Health
10.2021 - 04.2024

Master's - Professional Accounting

Federation University

Bachelor of Commerce - Business Administration And Management

Panjab University

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Mehak Joshi