Summary
Overview
Work History
Skills
Accomplishments
KEY ACHIEVEMENTS
Training / Education
Timeline

Melanie Murphy

Procurement / Purchasing Specialist/ Supervisor
Perth,Australia

Summary

With extensive experience in purchasing, accounts payable, and fleet management in the Sub Sea, waste, and industrial services sectors, a strong commitment is demonstrated to advancing business practices and team dynamics. Adept at leveraging software systems for process enhancement, fostering robust stakeholder relationships, and driving performance in dynamic settings—enthusiasm is directed towards sustained excellence and operational efficiency.

Overview

16
16
years of professional experience

Work History

Purchasing Specialist - Team Lead

Oceaneering Australia
01.2023 - 01.2024
  • Supervision of a state based team, with hands-on management of all administrative tasks requirements
  • Responsible for the day to day running of the team, including set up of tasks and focus requirements daily
  • New team starter inductions including new starter training for purchasing requirements for the Australian business
  • Identify, control, innovate and develop purchasing processes and practices to ensure the business obtains the best value for money on goods and services
  • Develop and roll out purchasing work instructions, training, online training material, purchasing processes including relevant procedures and guidelines
  • Chosen as the business Australian representative as part of a global team to develop and streamline purchasing processes
  • Ensure best practices are in place and a streamlined approach is used for ordering requirements to enhance procurement efficiency and effectiveness
  • Development of justification documents for additional staffing requirements
  • Develop and execute strategic procurement plans, including set up of purchase contractual agreements with key suppliers for products of high usage
  • Enhance and optimise buying power, enhance procurement efficiency and effectiveness
  • Ensure the effective delivery of all agreed services to internal and external customers at the required standards by establishing effective relationships
  • Proactively participating in project based kick off meetings
  • Foster a culture of continuous improvement and capability development, ensuring that procurement outcomes are of business benefit and financially viable long term
  • Coordinate and develop data tracking to capture process gaps, allowing data to drive continual improvements
  • Development and roll out of an internal Request for Quote process (RFQ) to allow more streamlined and traceable request for quotes across array of suppliers
  • Development and roll out of Contractor Management processes and procedures for Australia
  • Stock and Inventory control - developed a buy more less often approach to key inventory holding requirements based on project trends
  • Includes cost negotiation and contracts set up in order to lock in pricing agreements
  • Vendor management including sourcing and onboarding of new suppliers
  • Creating purchase orders (Software People Soft & GEP Smart)
  • Set up and coordinate the consolidation collection of orders through internal logistics team
  • Liaise with internal stakeholders and suppliers to resolve any invoicing issues with the Accounts Payable team
  • Statement reconciliations where required to ensure payment terms are met
  • Run and provide project cost reporting to management and project managers as required
  • Development and issue of quarterly Australian Supply Chain Management newsletter to the business
  • Used to reiterate process requirements / upcoming events and or business needs
  • Expediting orders to ensure we are meeting if not exceeding due date (OTD) requirements for project timelines, mitigate actions as required
  • Chosen Australia champion for new vendor and supplier system roll out (GEP)
  • Ability to develop and maintain close working relationships with peers, suppliers, and customers

Purchasing Specialist

Oceaneering Australia
12.2021 - 02.2023
  • Set up and supervision of the daily task allocation requirements for the team
  • Coordinate and develop tracking to capture process gaps and procedure development
  • Training of new employees - both direct team and wider departments
  • Request for Quotes across array of suppliers (Manufacturing, fabricators and direct part purchase)
  • Supplier cost negotiation and contractual agreements setup with key suppliers
  • Stock / Inventory control - Determine and manage inventory requirements, developed a buy more less often approach to key inventory holding requirements (included cost negotiation and contracts set up)
  • Vendor management - sourcing and onboarding of new suppliers
  • Creating purchase orders (Software People Soft & GEP Smart)
  • Set up and development of process and procedure documents across all functions
  • Initial start up project meetings
  • Develop and streamline purchasing processes and best practice
  • Conduct and documentation of supplier evaluations
  • Coordinate collection of orders through the logistics team
  • Liaise with internal stakeholders to resolve any invoicing issues with the Accounts payable team
  • Statement reconciliations where required
  • Run and provide project cost reporting to management as required
  • Development and issue of quarterly SCM newsletter to the AUS business
  • Expediting of orders
  • Australia champion for new system roll out
  • Develop and implement business processes across direct and wider teams
  • Process 'How to guides' being developed ensuring step by step instructions and process impacts
  • Management of open purchase order reports

Fleet and Workshop Administration Supervisor

Veolia Environmental Services
10.2020 - 01.2021
  • WA Purchasing, Fleet and Workshop Administration Supervisor (Redundancy)
  • New team starter inductions
  • Develop and implement business processes across direct and wider teamsProcess 'How to guides 'being developed
  • Provide training across all business entities (Veolia, North West Alliance, Western Resource Recovery businesses) - Transactional processing of Purchase orders, Receipting, stock issuing, counter reading information, work order raising and closing
  • State champion for SAP PM and S4 Hana
  • Coordinate with HR teams the hiring process for new recruits required within my area, ensuring all medicals, and pre screening are conducted
  • Lead team to ensure effective and efficient administrative processes are met
  • Set manage and track team and individual KPI's - Providing KPI reporting to the business in regards to purchasing
  • Site visits as required - inc Kalgoorlie, Geraldton, Port Hedland, Karratha, Newman, Bunbury
  • Conduct P&L reviews with financial managers, tracking and monitoring all workshop related spend and labour charges
  • Liaising and working with the national procurement team in order to ensure national contractual requirements are met
  • Cost saving initiatives developed and presented to management for review
  • Conduct performance appraisals for all direct reports
  • Stock management (MRP) of workshop oils, lubricants and fuel - found and fixed an ongoing issue with stock withdrawals (From the past2 years) causing a substantial financial inaccuracy
  • State lead and champion for new Fleet and equipment management system (VAMS)
  • Mentoring and training of workplace trainees (Work experience) from the Wirrapanda Foundation

Purchasing, Accounts Payable & Waste Tipping Reconciliation Supervisor

Veolia Environmental Services
01.2020 - 09.2020
  • WA Purchasing, Accounts Payable & Waste Tipping Reconciliation Supervisor
  • New team starter inductions
  • Coordinate the hiring process for new recruits required within my area, ensuring all medicals and pre screening are conducted
  • Transactional processing of Purchase orders, Receipting, stock issuing, counter reading information, work order raising and closing, accounts payable transactional processing of payments and credits
  • Supervision of a state based team (ranging from6-9 employees (average of4 purchasing administrators,2 accounts payable officers,1 waste tipping recon officer)
  • State champion for all SAP PM and SAP Hana system faults
  • Ensuring process and procedures are being met / adhered to
  • Develop, maintain and implement business processes across direct and wider teams
  • Reconciliation of vendor accounts, ensuring payments are processed in a timely manner and paid within set payment terms
  • Dispute management for invoicing errors, non payments and or non deliverables
  • Providing training across all levels of the business and entities in regards to purchasing and accounting processes and procedures (Veolia, North West Alliance, Western Resource Recovery businesses) Including process 'How to guides' being developed ensuring step by step instructions and process impacts
  • Site visits/support as needed - inc Kalgoorlie, Worsley, Geraldton, Port Hedland, Karratha, Newman, Bunbury
  • Cost saving initiatives developed and presented to management for review
  • Set manage and track team and individual KPI's
  • People management and performance management
  • Conduct performance appraisals for all direct reports
  • Supply data evidence for any team employee terminations ensuring the business processes and steps are followed
  • Set up and development of process and procedure documents across all functions
  • SAP system used for purchasing processes and Accounts Payable functions
  • Rostering - Ensure coverage of the team to allow optimal support for operating hours (7am -5pm)
  • Mentoring and training of workplace trainees (School Work experience placements), many of which went on to secure long term employment within the company
  • Chosen as the state super user and trainer for the implementation and successful rollout of a new platform of SAP (SAP HANA) across the full WA business (Including all business entities Veolia, North West Alliance and Western Resource Recovery)
  • General reception duty coverage where required

Purchasing and Fleet Administration Supervisor

Veolia Environmental Services
01.2009 - 01.2011

Assistant Planner

Veolia Environmental Services
01.2008 - 01.2009

Promotions assistant

IGA Distribution - METCASH
02.2007 - 05.2008

Senior Restaurant Manager

McDonalds Spearwood
01.2006 - 02.2007

Assistant Manager

McDonalds Thompsons Lake
01.2001 - 01.2005

Promoted to Shift Assistant

McDonalds Thompsons Lake
01.2000 - 12.2000

Promoted to Crew trainer

McDonalds
01.1998 - 12.1998

Skills

  • Accounts Payable
  • Purchasing
  • Data Entry
  • Excel
  • KPI Reporting
  • MRP
  • MS Excel
  • MS Word
  • People Management
  • Peoplesoft
  • Retail Operations
  • RFQ
  • SAP
  • S4 Hana
  • Change Management
  • Process and procedure development
  • SCM
  • VAMS
  • Vendor relationship management
  • Order tracking
  • Budget planning
  • Price analysis
  • Supplier performance metrics
  • Materials requirement planning
  • Supplier negotiation
  • Supply chain optimization

Accomplishments

Global Recognition

* Development and Implementation of Contractor Management process now being used as the catalyst baseline globally


OTD improvements

* Process change and development to improve our on time delivery score from an average of 50%-65 % to consistently as a team reaching an average of 90%-95%


Cost Reduction Success

*Supplier contracted pricing in place for fast moving / high volume inventory products Safety - approx 12% Fasteners - approx 7% Connectors - approx 10%


ERP System Champion

* Testing, training and implementation roll out of S4 Hana across 12 sites for WA Veolia Business * Training and implementation for WA Oceaneering state business for GEP smart source to Pay *State lead and champion for new Fleet and equipment management system VAMS



KEY ACHIEVEMENTS

  • Global Recognition
  • Development and Implementation of Contractor Management process now being used as the catalyst baseline globally
  • Cost Savings
  • Supplier contracted pricing in place for fast moving / high volume inventory products

Safety - approx12%

Fasteners - approx7%

Connectors - approx10%

  • New ERP System Champion
  • Testing, training and implementation roll out of S4 Hana across 12 sites for WA Veolia Envoronmental Services, North West Alliance & WRR Business
  • Training and implementation for WA Oceaneering state business for GEP smart source to Pay
  • State lead and champion for new Fleet and equipment management system (VAMS)
  • OTD improvements
  • Process change and development to improve our on time delivery score from an average of 50%-65 % to consistently as a team reaching an average of 90%-95%
  • Development of state based "How to guides" for best Purchasing practices

Training / Education

  • Certificate IV Business Administration
  • Certificate IV in Front line Management
  • Mental health first aid
  • Certificate III Health and Fitness
  • Fire and Safety
  • Certificate III Retail Operations
  • Restaurant Leadership Course (RLP)
  • Certificate II Retail Operations
  • Systems Management Course
  • Basic Shift Management Course
  • Sports Medicine awareness course
  • Sports Medicine Australia

Timeline

Purchasing Specialist - Team Lead - Oceaneering Australia
01.2023 - 01.2024
Purchasing Specialist - Oceaneering Australia
12.2021 - 02.2023
Fleet and Workshop Administration Supervisor - Veolia Environmental Services
10.2020 - 01.2021
Purchasing, Accounts Payable & Waste Tipping Reconciliation Supervisor - Veolia Environmental Services
01.2020 - 09.2020
Purchasing and Fleet Administration Supervisor - Veolia Environmental Services
01.2009 - 01.2011
Assistant Planner - Veolia Environmental Services
01.2008 - 01.2009
Promotions assistant - IGA Distribution - METCASH
02.2007 - 05.2008
Senior Restaurant Manager - McDonalds Spearwood
01.2006 - 02.2007
Assistant Manager - McDonalds Thompsons Lake
01.2001 - 01.2005
Promoted to Shift Assistant - McDonalds Thompsons Lake
01.2000 - 12.2000
Promoted to Crew trainer - McDonalds
01.1998 - 12.1998

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Melanie MurphyProcurement / Purchasing Specialist/ Supervisor