Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Melissa Mezzatesta

Sunbury,VIC

Summary

Dynamic professional with extensive experience as a PA to the Managing Director at PTF Volume Builders Pty Ltd, excelling in schedule management and financial reconciliation. Proven ability to enhance office procedures and foster relationships, ensuring compliance and efficiency. Recognized for meticulous attention to detail and exceptional customer service in high-pressure environments.

Overview

31
31
years of professional experience
1
1
Certification

Work History

PA to Managing Director & Senior Finance Officer

PTF Volume Builders Pty Ltd
Thomastown, VIC
07.2016 - Current
  • Coordinate executive schedules and manage complex travel arrangements.
  • Maintain confidential files, and ensure compliance with company policies.
  • Drafted professional correspondence and handled incoming inquiries promptly.
  • Implement office procedures to improve workflow and reduce redundancies.
  • Handle confidential documents, ensuring they remain secure.
  • Manage the expense reports of the Managing Director on a monthly basis.
  • Answered inquiries regarding policies, procedures, programs, services offered by employer.
  • Act as a liaison between the Managing Director and staff members, clients, vendors, and visitors.
  • Organize events such as board meetings, conferences, luncheons, and dinners.
  • Provide administrative support to the Managing Director, including preparing reports and presentations.
  • All Bank and GL Reconciliations.
  • Daily Invoicing.
  • Monthly install, registry reconciliation.
  • AR debtor payment reconciliation.
  • AP invoice processing,
  • MV Register
  • Monthly QBE Debtor Insurance reporting and review.
  • Process account applications with QBE Insurance, and add the customer into the system. Email the customer an application confirmation letter.
  • Update and add customers into the system.
  • Prepare fortnightly payroll.
  • Process expense reimbursements.
  • Annual Insurance review/rec – Workcover annual reporting
  • Prepare and lodge monthly payroll tax.
  • Prepare and lodge monthly IAS with ATO.
  • Prepare and lodge quarterly superannuation income. payment
  • Prepare weekly cash flow and payments.
  • Reconcile and process freight invoices.
  • Reconcile and process stock supplier.
  • Attend monthly meetings, pre-meetings, and supplier meetings (phones, insurance).
  • Petty Cash

Senior Finance Officer/ Credit Controller

MELBOURNE UNIVERSITY STUDENT UNION LTD
Melbourne, VIC
03.2007 - 06.2016
  • Reconciling and managing all debtor accounts: a portfolio of over 1,800.
  • Reconciling and managing all tenant accounts.
  • Allocation of daily payments: direct deposit, credit card, cash, and cheque payments.
  • Manage and reconcile all floats and takings, including petty cash.
  • All banking.
  • Credit Reporting: Credit Checks through Dun & Bradstreet.
  • Commencement of legal proceedings.
  • Suspension of unpaid accounts.
  • End-of-month procedures. Monthly reporting and reconciliation.
  • Including all accounting journals.
  • Entering and issuing invoices (200 per day), credits, and statements.
  • Extensive customer service for all accounts receivable and payable inquiries.
  • Entering all accounts payable invoices and processing payments.

Senior Credit Analyst , AP/AR Officer, Payroll

Melbourne IT
Melbourne, VIC
04.2000 - 03.2007
  • Reconciling and managing the Australian portfolio accounts using GP Enterprise.
  • Allocation of daily payments.
  • Credit Reporting.
  • Commencement of legal proceedings.
  • Suspend unpaid accounts.
  • End-of-month procedures. Monthly reporting
  • Customer Service.
  • Handling of petty cash and end-of-month reconciliation.
  • Entering invoices.
  • Foreign Exchange.
  • Issuing foreign currency.
  • Banking.
  • Payroll
  • Entering timesheets.
  • Payments of superannuation contributions and Group Tax.
  • Extensive knowledge of switchboards.

PA to Executive Assistant & Senior Credit Control

Thebe International
Port Melbourne, VIC
04.1994 - 04.2000
  • Managed executive calendars and scheduled appointments efficiently.
  • Drafted correspondence and prepared meeting agendas for executives.
  • Assisted in project management tasks to ensure deadlines were met.
  • Liaised with internal departments to facilitate smooth communication.
  • Maintained confidential records and files related to executive operations.
  • Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
  • Reconciling and managing the Australian portfolio accounts using GP Enterprise.
  • Allocation of daily payments.
  • Credit Reporting: Credit Checks through Dun & Bradstreet.
  • Commencement of legal proceedings.
  • Suspend unpaid accounts.
  • End-of-month procedures. Monthly reporting.
  • Customer Service.
  • Banking.
  • Approving and opening of new credit accounts.
  • Setting credit limits.
  • Entering claims.

Education

High School Diploma -

Marian College
Sunshine, VIC
12-1993

Skills

  • Schedule management
  • Travel coordination
  • Expense reporting
  • Document handling
  • Office procedures
  • Financial reconciliation
  • Customer service
  • Compliance management
  • Event organization
  • Attention to detail
  • Relationship building
  • Professional correspondence
  • Document preparation
  • Travel arrangements
  • Office management
  • Purchasing and procurement
  • Stock maintenance
  • AR/AP

Certification

  • Certificate 1 in Hospitality (Food Service/Bar & Beverage Service)

Completion Date: July 1997

  • Medical Terminology Course

Completion Date: September 1997

  • Medical Reception Course

Completion Date: May 1997

  • Microsoft Excel Intermediate Course
  • MS Office Intermediate
  • Dun & Bradstreet Management

Legal Procedure & Applications in credit management

Completion Date: Updated March 2015

Timeline

PA to Managing Director & Senior Finance Officer

PTF Volume Builders Pty Ltd
07.2016 - Current

Senior Finance Officer/ Credit Controller

MELBOURNE UNIVERSITY STUDENT UNION LTD
03.2007 - 06.2016

Senior Credit Analyst , AP/AR Officer, Payroll

Melbourne IT
04.2000 - 03.2007

PA to Executive Assistant & Senior Credit Control

Thebe International
04.1994 - 04.2000

High School Diploma -

Marian College

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Melissa Mezzatesta