Summary
Overview
Work History
Education
References
Timeline
Generic

Melissa NATOLI

Cronulla,NSW

Summary

Creative, energetic professional skilled in office administration, business communications, team collaboration and qualitative and quantitative analysis. Proven to bring streamline complicated operations in fast-paced environment. Manages diversified office administrative functions, manage events, offer customer assistance and provide team support.

Overview

24
24
years of professional experience

Work History

Contracts Administrator

Building Guild
Rosebery
10.2023 - 12.2023
  • Prepare planning permit and other relevant documents for
    submission to council for construction projects.
  • Work in conjunction with the Project Manager to develop
    effective programs for all on-site work.
  • Prepare meeting minutes on the same day as meeting for the PM
    to review and distribute within 24 hours.
  • Monitor all financial aspects of the contract to ensure projects
    run to budget including:
  • Issuing purchase orders
  • Early reporting of trade lettings / variations
  • Initial processing of contractor invoices
  • Producing Progress claims both draft and tax
  • Develop and issue draft progress claims to clients on monthly

Office Administration Manager/Account Manager

Jcorp Construction Pty Ltd
Vaucluse
01.2015 - 08.2023
  • Handling and processing all aspects for construction payables, to include payment tracking
  • Prepare and submit monthly AIA’s /progress billings
  • Prepare monthly reports for AR & AP
  • Assemble subcontractor and vendor invoices, insurance certification, release and other required documents
  • Month end revenue and cost accruals based on percentage of completion accounting
  • Process customer invoices daily
  • Set up new customer accounts and run credit reports
  • Monitor Accounts Receivable/collections
  • Process Accounts Payable invoices
  • Process weekly Accounts Payable check run and monitor when invoices are due
  • Asset Management process and reporting
  • Online Banking
  • Reconcile monthly deposits
  • Process, reconcile credit card payments
  • Post journal entries and reconcile general ledger accounts as needed
  • Process monthly bank reconciliations
  • Assist with financial statement review
  • Payroll and HR responsibilities for employees and subcontractors
  • Additional duties as assigned

Office Administrator/Account Manager

Landart Group Pty Ltd
Caringbah
01.2014 - 05.2019
  • Performed bookkeeping duties such as reconciling bank statements and creating journal entries, sales, payroll, banking.
  • Ensured compliance with applicable laws regarding employment practices.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Administered payroll and maintained proper documentation of employee personnel.

Accounts / PA & Administration

B Fit Australia Pty Ltd
Caringbah
01.2005 - 10.2013
  • Accounts including payroll & banking
  • Coordinated financial transactions and operational processes , attendance and clientele payments.
  • Monitored accounts receivable and payable and maintained accurate records.
  • Conducted data entry of financial transactions into the accounting system.
  • Assisted with budget preparation and forecasting activities.
  • Performed reconciliations between general ledger accounts, bank accounts and other related documents.
  • Reviewed all vendor invoices for accuracy prior to payment processing.
  • Ensured compliance with company policies and procedures in regards to accounts administration and day to day running of business.
  • Day to day liaison with staff, cliental and suppliers
  • Responsible for all administrational PA support

PA, Accounts & General Office Allrounder

MarketMakers (Aust) Pty Ltd
Padstow
01.2000 - 12.2005
  • Responsible for all aspects of office efficiency and management
  • Accounting / PA / Purchasing
  • Day to Day liaison with clients suppliers consisting of speaking directly with China, Indonesia , Japan, Singapore and UK.

Education

White Card - WHS General Construction Induction

Safe Work NSW
Sydney
10-2023

Myob Accounting Software -

MYOB
Sydney, NSW
03.2005

Diploma Business Management -

Power Business Institute
09.2002

Certificate IV in Management Team Leadership -

TAFE NSW
12.1999

High School Diploma -

De La Salle College
Cronulla
12.1996

References

References available upon request.

Timeline

Contracts Administrator

Building Guild
10.2023 - 12.2023

Office Administration Manager/Account Manager

Jcorp Construction Pty Ltd
01.2015 - 08.2023

Office Administrator/Account Manager

Landart Group Pty Ltd
01.2014 - 05.2019

Accounts / PA & Administration

B Fit Australia Pty Ltd
01.2005 - 10.2013

PA, Accounts & General Office Allrounder

MarketMakers (Aust) Pty Ltd
01.2000 - 12.2005

White Card - WHS General Construction Induction

Safe Work NSW

Myob Accounting Software -

MYOB

Diploma Business Management -

Power Business Institute

Certificate IV in Management Team Leadership -

TAFE NSW

High School Diploma -

De La Salle College

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Melissa NATOLI