Meryellen Lima
Tallong,NSW
Summary
Professional with solid experience in administrative support, ensuring smooth and efficient office operations. Skilled in managing schedules, handling communications, and streamlining processes. Strong focus on team collaboration and results, adaptable to changing needs.
Overview
6
6
years of professional experience
Work History
General Administrative
Retro Traffic
04.2024 - Current
- Supported human resources functions, including onboarding new hires, maintaining employee records, and assisting with benefits administration.
- Maintained strict confidentiality while handling sensitive documents and proprietary information.
- Enhanced team collaboration with effective scheduling and coordination of meetings, appointments, and conference calls.
- Assisted in event planning efforts, coordinating logistics for successful company gatherings, conferences, and presentations.
- Collaborated closely with team members on various projects to ensure alignment of goals across all departments involved.
- Assisted in budget tracking and expense reporting, contributing to cost-saving initiatives.
- Streamlined office operations by efficiently organizing and maintaining filing systems.
- Generated detailed reports using data analysis tools to support management decision-making processes.
- Ensured accurate recordkeeping by diligently updating databases with relevant information.
- Managed travel arrangements for executives, ensuring a seamless experience from booking through post-trip expense reconciliation.
- Served as liaison between staff members at different locations or remote working arrangements.
- Expedited invoice processing by accurately verifying expenses and submitting documents for approval.
- Maintained inventory of office supplies and placed orders.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Managed fuel card and eTag systems, and oversaw procurement of uniforms and PPE for Sydney and Newcastle offices.
- Developed forms and templates, assisted with management reports, and signed documents on behalf of the manager.
Organized team functions and coordinated travel arrangements to enhance team cohesion and operational efficiency. - Maintained office standards through inventory management of supplies and ensured compliance with safety protocols.
- Created dashboards for performance tracking and developed marketing materials using Canva for effective communication and workplace safety initiatives.
ADMINISTRATION OFFICER
NHVR - National Heavy Vehicle Regulation
08.2023 - 12.2024
- Processed non-compliance warning letters and emails for speeding or working over permitted times and grain harvest violations
- Managed incoming data files, letters, and emails from industry, drivers, and government agencies
- Prepared reports on heavy vehicle compliance monitoring activities using Power BI
- Minutes taking for the director
PRIVATE LABEL COORDINATOR
Metcash Food & Grocery
07.2023 - 09.2023
- Assisted in product development projects from inception to delivery
- Supported Account Manager with product submissions, tenders, and category reviews
- Performed administrative duties and created contracts for suppliers
ADMINISTRATOR
Orix
07.2023 - 09.2023
- Managed general administration tasks
- Monitored vehicles GPS and fuel consumption and managed fuel cards and etags, as well as processed payments of tolls
- Oversaw vehicle maintenance and managed vendor contracts
PERSONAL ASSISTANT (remote)
Nyxoah
12.2019 - 02.2023
- Provided remote administrative support including payment processing, raising purchase order and diary management
- Managed email correspondence and prepared communications
- Organized meetings and travel arrangements and diary
DATA ENTRY/OFFICE ADMINISTRATOR
Smile Direct Club
05.2019 - 12.2019
- Managed calendar and incoming emails as well as logistics and customer services
- Data entry of documents, reports, updated databases, raised and processed purchase orders
- Managed stock control and orders placed online
RECEPTIONIST
Ivory Group
01.2019 - 03.2019
- Managed office and kitchen supplies and equipment
- Answered to incoming calls and greeted visitors and organized meeting rooms
- Handled emails and organized job ads
OFFICE COORDINATOR
Hyundai
12.2018 - 01.2019
- Maintained office workflow procedures and organized files and helped with stock control
- Handled invoices, raised, and processed purchase orders
- Organized events and meetings
Education
Certificate IV - Mental Health
Tafe
01.2015
Diploma in Business Admin. - Business Administration
ETEC
01.2015
Skills
- Microsoft Office Suite
- Flexibility
- Ability to work in fast-paced environments
- Data entry
- Correspondence handling
- Calendar management
- Document management
- Troubleshooting
- File Organization
- Document Management
- Canva
- Database Maintenance & various CRM
Languages
English
Native or Bilingual
Portuguese
Native or Bilingual
Spanish
Elementary
Additionalinformation
Class C, Australian Citizen,
Timeline
General Administrative
Retro Traffic
04.2024 - Current
ADMINISTRATION OFFICER
NHVR - National Heavy Vehicle Regulation
08.2023 - 12.2024
PRIVATE LABEL COORDINATOR
Metcash Food & Grocery
07.2023 - 09.2023
ADMINISTRATOR
Orix
07.2023 - 09.2023
PERSONAL ASSISTANT (remote)
Nyxoah
12.2019 - 02.2023
DATA ENTRY/OFFICE ADMINISTRATOR
Smile Direct Club
05.2019 - 12.2019
RECEPTIONIST
Ivory Group
01.2019 - 03.2019
OFFICE COORDINATOR
Hyundai
12.2018 - 01.2019
Diploma in Business Admin. - Business Administration
ETEC
Certificate IV - Mental Health
Tafe
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