Summary
Overview
Work History
Skills
Additional Information
Timeline
Generic

Michaela (Kayla) Gilvray

Rivervale,WA

Summary

Administrator specialist with 8 years of construction experience. Proficient in Microsoft Word formatting and document management. Familiar and comfortable with paper-based document control procedures in addition to GMP regulated environment. Excellent eye for detail and highly organized. Am very fluid with all jobs and tasks given.

Currently reside in Western Australia with plans to relocate to NSW in the next 4 months.

Overview

4
4
years of professional experience

Work History

HSE/LECH Administrator /Document Controller

Nacap
04.2022 - Current
  • 28:9 Roster | 10 Hour Days
  • Monitored and controlled Andatech breathalyser system
  • Ensured all training and competencies were up to date for all personnel.
  • Controlled CMS for all Fauna handlers. Exporting and exporting all data to run daily reports.
  • Carefully reviewed all documents and reports for completeness and accuracy.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Provided support for document controls and worked with contract documents.
  • Managed technical documentation flow of engineering, project management and construction activities.

Site Administrator

Monadelphous
07.2021 - 04.2022
  • 3:1 Roster | 11 Hour Days
  • Booking all flights and accommodation for all staff (580)
  • Payroll using all monadelphous systems (PIMS, TES, MATES)
  • Coordinated site investigations, documented issues and escalated to executive teams.
  • Scheduled staff and volunteers to cover all necessary duties during planned events.
  • Contract administration – Collecting all hours of previous day of employees and ensuring all hours and values are correct daily to create daily day work sheets to upload to client
  • Quality control of all documents and paperwork
  • Site access for all visitors and equipment is all up to scratch
  • Assisting onsite all supervision and departments on site, such as mechanical, lifting, HSE, engineering, surveying and materials and logistics
  • SAP management for all employees as well as ensuring all Rio requirements are up to date

Recruitment Support Officer

Monadelphous
Perth, WA
07.2021 - 12.2021
  • 8:6 Roster | 10.5 Hour Days
  • Support all recruiters with resourcing candidates
  • Ensuring that all medicals, training and site specific training are up to date
  • Booking rosters, flights and accommodation for all on site staff, 150+
  • Quality control of all documents and qualifications
  • Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
  • Carried out day-day-day duties accurately and efficiently.
  • Assisting onsite administration and safety
  • SAP management for all employees as well as ensuring all Rio requirements are up to date

Site Administrator /Electrical Trade Assistant

TEC Services Group
01.2021 - 07.2021
  • 3:1 Roster | 10.5 Hour Days
  • Booking rosters, flights and accommodation for all on site staff, 150+
  • Using; RTTMS, Concur, InFlight (INX) & FCM
  • Onsite document control
  • Assisting Project Manager and Planners with manning of project, to ensure schedule is on track
  • Onsite mobilisation – gaining approval from client for site visitors, permit to works and new contractors
  • Booking all medicals and necessary Rio training - Planning with onsite planners and managers to ensure mobilisation for each company is on track
  • SAP management for all employees as well as ensuring all Rio requirements are up to date
  • Assist all electricians with daily activities, including pulling electrical cable and fibers.

Site Administrator/Trade Assistant

Pindan Contracting
03.2019 - 01.2021
  • 2:1 Roster | 12 Hour Days
  • Booking rosters, flights and accommodation for all on site staff, 150+
  • Using; RTTMS, Concur, InFlight & FCM
  • Updating all required Registers on site (Daily) – Excel
  • Assisting all administration departments within Pindan onsite
  • Assisting Project Manager and Planners with manning of the project, to ensure schedule is on track
  • Onsite mobilisation – gaining approval from client for site visitors, permit to works and new contractors
  • Booking all medicals, ensuring they’re rio standard - Planning with onsite planners and managers to ensure mobilisation for each company is on track
  • SAP management for all employees as well as ensuring all Rio requirements are up to date
  • Spotting civil machinery as well as assisting all trades with labour activities
  • Picking and ordering parts for all trades

Skills

  • Excellent Verbal and Written Communication
  • Multiple Priorities Management
  • Contract Processing
  • Conference and Convention Planning
  • Incident Investigation
  • Team Assignments
  • Fluid Changes
  • Confidentiality and Data Protection

Additional Information

Wayne Hargrave | Nacap | HSE Manager

0439 890 411


Clayton House | Monadelphous | Superintendent

0418 858 879



Timeline

HSE/LECH Administrator /Document Controller

Nacap
04.2022 - Current

Site Administrator

Monadelphous
07.2021 - 04.2022

Recruitment Support Officer

Monadelphous
07.2021 - 12.2021

Site Administrator /Electrical Trade Assistant

TEC Services Group
01.2021 - 07.2021

Site Administrator/Trade Assistant

Pindan Contracting
03.2019 - 01.2021

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Michaela (Kayla) Gilvray