Minthaka Wijeyaratna

Achievements

• Representing Oxfam Australia at the Australian Council for International Development (ACFID) Disability Peer Program 2025 and Community of Practice Australia.
• Acted as Project Manager for escalated (delayed or high risk) program deliverables for Pacific Programs during entire tenure.
• Participated in program interviews for DFAT accreditation August 2024 which Oxfam passed

Tasks

• Grant Management and project management of Gender, Disability and Governance Programs in Fiji, Vanuatu and Solomon Islands, maintaining compliance oversight, program policies, donor requirements, reporting and MEAL.
• Grant Management and project management on humanitarian programs in Myanmar and Vietnam.
• Program monitoring and quality - mentoring and supporting country office teams through project cycle, field visits, financial management, down-stream local partner management, project performance against MEL and risk management.
• Contribute to the development, implementation, training and monitoring of DFAT and Oxfam policies for high quality safe programming and compliance across all program policy areas with partners overseas.
• Capacity building program staff as mentor/advisor/project manager - in program policies, reporting and MEAL, project management, donor audits, partner monitoring.
• Financial Management - ensure accurate and timely financial reports/acquittals, budgeting and forecast processes and programmatic expenditure.

Achievements

• Promoted to APS5 within six months and selected for the APS6 Team Leader merit pool in July 2021.
• Contributed to and presented at three section-wide capacity building trainings.
• Selected as a key member at working party strategy meetings and co-managed the surge working group for new funding rounds on behalf of the section.
• Trained in design thinking and incorporated methods into trainings for section staff.

Tasks

• Grants Management and administration (portfolio - 27 grants, AUD 26 mil) for the Information, Linkages and Capability Unit (Federal Disability Grants to organisations).
• Performance assurance and monitoring - capacity building grant recipients to build project plans, undertake project progress assessments, risk assessments, financial monitoring and any requests for variations to agreements.
• Escalate issues and risks to Policy/Branch Manager to resolve.
• Write ministerial briefs when required for provider site visits or launch event attendance.
• Identify and contribute to continuous process improvement initiatives.

Achievements

• Implemented new volunteer management system for event, capturing entire volunteer workforce in fair/equitable system, increasing efficiency by 50%
• Implemented a new event accreditation system, increasing efficiency by 30%

Tasks

• Volunteer Management of a 1000' public and corporate volunteer workforce.
• Records Management on CRM system - Salesforce (GEMS).
• Project Management/Event Management and Operations Management of volunteers at Melbourne;s largest annual charity event.
• Manage event accreditation.
• Project scheduling and monitoring of 2020 campaign objectives for team.

Achievements

• Acting Project Manager of humanitarian response in the Philippines portfolio for 3 months.
• Change management initiatives through cross departmental collaboration -

1. Improved grant management processes, allowing recognition of AUD 50,000 additional administrative income in 2018; adopted by the organisation as a system-wide change.

2. Created and managed the first of team programmatic salary cost recoveries tracker to recharge $350,000 to programs in 2019, improving financial efficiency by 50%

3. Contributed from programs section to the task force entrusted to update the SCA Gender Policy.

Tasks

• Grant Management/Project management of AUD 12.5 million, 20+ programs for SCA humanitarian programs team.
• Contract Management - negotiating terms with donors, producing subcontracts and TORs for partners and monitoring their compliance.
• Contributed to grant program reporting - including proposal development and preparing Financial and program reports to donors with expert level english.
• Created quarterly project risk implementation management reports and supported humanitarian director in presenting it to departmental and Regional Executives.
• Program Risk Management - Maintaining project risk register (e.g. financial, quality, reputational, security risks)
• Collaborated with multi-disciplinary teams internally, on the field (overseas), and external partners (including Oxfam, World Vision, Plan International) throughout the life-cycle of the program.
• Maintained administration in line with DFAT accreditation and audit standards.
• Collaborated with high profile non-governmental organisations at the DFAT Australian Humanitarian Partnership strategy meetings.

Achievements

• Assessed by company-wide managers with a 4.5/5 average rating based on individual value and performance within 6 months of work.
• Collaborated with Senior Management to implement a service desk (JIRA), streamlining 200+ daily staff/customer enquiries through email; improving team efficiency by 60%
• Revamped monthly petty cash system for state operations, improving efficiency by 60%
• Capacity building initiatives with departments and coordinators to improve financial literacy, reducing complains and redundant enquiries by 20% in 2017.
• Created tailored system user guides for (non-Finance) staff in departments.
• Created an aging debt management system for cross-departmental coordinators, increasing accountability and reducing overall debt by 20% in 2017.

Tasks

• Managed transactional accounting processes for SCA Head Office financial accounting section, and supported State Office Finance teams as required.
• Managed interns in three month cycles.
• Maintained detailed financial records of accounts receivable and payable status and bank reconciliations.
• Assisted with monthly and quarterly income statements, balance sheets and cash flow reports to inform decision-makers.
• Reviewed general ledger entries and assessed accuracy.
• Assisted with timely month-end closing procedures, resulting in accurate financial reporting.

Achievements

• Assisting in project management of the paperless Accounts Payable project, including: (i). Mapping the process, project risks and contingency planning and selecting suitable software. (ii). Documenting and demonstrating processes for replication to internal stakeholders.
• Built data collation process for project costing analysis, integrating it with internal applications and departments, achieving: (i). Reduction of process time from 3 weeks to a few days. (ii). Greater accuracy in business cost reporting and lean management solutions to improve data syncing and process automation.

Tasks

• Managing Transactional Accounting processes across the organization (two entities).
• Developing highly researched and credible financial budgets, forecasts and monthly actuals report for a single entity, presented to the Board of Directors.
• Delivering high quality project financial reports for all departments.
• Liaising with Financial Controller and Business Director on continuous improvement, including: (i). Updating, tracking and monitoring budgets, (ii). Developing business requirements analysis and contingency plans for improvements in line with strategic organizational changes, (iii). Providing training to staff and updating procedures manual to reflect improvements. (iv). Assisting the year-end audit processes with external auditors and supervisor.