Miriama Jane Malaefilogia

Administration Support

• Provides full administrative support to the unit’s management and staff

• Ensures that site equipment and consumable supplies are maintained, e.g. requisitioning of

supplies

• Monitors requisitions against orders and goods/services received

• Ensures that office equipment is operational and facilitates repairs and maintenance as necessary

• Administers an effective file storage and retrieval system

• Ensures unit’s premises are operational and maintained

• Contributes ideas for and assists in developing and implementing improved administrative

systems and procedures

• Organise & Coordinates meetings, conferences, events and travel arrangements for staff.

• Prepares correspondence as requested by Managers

• Provides reception service and is first point of contact for internal/external enquiries

• Confidentiality of documentation and information is maintained

Finance

• Manages asset register including audits, transfers and disposals

• Manages vehicle disposals and transfers

• Prepares FBT returns quarterly

Human Resource Support

• Ensures personal files are established and maintained to Ministry standards

• Actively contributes to Services Health and Safety management.

• Provided statistical information to Manager and respond to staff enquiries

• Compiled reports using Excel spreadsheets.
• Encouraged and improved cross-department internal communication
• Maintained front desk to provide positive first impression.
• Provided HR administrative assistance to management team.
• Coordinated support to facilitate general office operations.
• Appraised, forecasted and determined conditions and strategies to achieve goals and objectives.
• Answered telephones to take messages or redirect calls to appropriate colleagues.
• Assisted with special projects as needed by management.

• Greet students in a professional, warm and welcoming manner

• Money Handling - Students Registration

• Data Entry - Microsoft Excel and Word

• Ensuring accuracy and attention to detail when putting together students notes, results, assignments/exams

• Reception Duties – Answering phones, passing on messages etc.

• Updating Student Grade files at the end of each block/term.

• Photocopying, typing of notes.

• Working as part of a team or independently, being able to react quickly and effectively when dealing with challenging situations under pressure

• Communicating with key staff effectively at all levels – Founder of the School to the youngest of the faculty.

• Organised catering for school functions e.g., Banquet, School Fundraisers & Post Graduation Lunch or Dinner.

• Dealt with students on a day to day basis in regard to School late Fees, overdue fees and late assignments.

• Set up and running of the School kitchen for breaks.

• Create a system to help me keep all student files up to date, and to make sure that all Teachers hand in
Grade-sheets at the end of each block/term.

• Data Entry- (must at least be able to type 55words per minute upon applying for this job)

• Lifting Bags – Closing off Bags – (Courier Bags, to end shift for the drivers to load their vehicles)

• Knowledge of Word & Excel – (Check addresses and suburbs)