Mohammed Rayyaz Rocky

Key responsibility as a Financial Accountant included:

• Supervise Accounts Payable Team, Accounts Receivable and Our travel
• Prepare weekly Cash Flow
• Manage supplier payments, authorise bank payments (bank signatory)
• Prepare monthly Sales Journal and Flown Journal (Revenue Accounting)
• Review AR & AP Aging, following up on aging Debtors, handling major supplier queries
• Issue Major Customer invoices, Cargo Revenue Accounting, issuing of AWB in Margo System to agents.
• Raising charter invoices, Cargo Invoices and other Sales Billings
• Oversee the purchase of Company Laptops, iPhone, and iPad
• Month-end planning, setup task deadlines and conduct month-end meetings.
• Fuel usage is maintained and captured correctly. Fuel stock, catering and uniform stock management.
• Ensuring that refunds are processed.
• Updating contracts register in MYOB.
• General ledger reconciliations. (Flight schedule accruals, contract register accruals, general accruals, fuel inventory, petty cash, rental bonds,)
• Ensure Passenger Taxes are paid on time to relevant airports.
• Oversee statistical returns
• Prepare and lodge monthly BAS
• P & L Review
• Monitor Pre-payments, Amortize prepaid expenses.
• General Accounting for Our Travel agency (Bank Reconciliation – Trading & Trust accounts, Payments, Receivables, Invoicing, Journals, BAS)
• Corporate admin – Apple, Uber, Optus, Cab Charge, Adobe accounts
• Train new staff
• Write SOPs
• Prepare Position Description for AP/Finance Officers

Achievements:

• Worked on entire Project for International Payments file upload to streamline manual process

Key responsibility as an Assistant Accountant included:

• Ensuring all invoices are received and all suppliers are paid on time. (Full AP function)
• Ensuring that all accruals are updated for Ground Handling, Fuel, Air Navigation, etc.
• Fuel usage is maintained and captured correctly.
• Ensuring that refunds are processed.
• Updating contracts register in MYOB.
• Arranging Phones/iPad/Laptop/Sim cards for staff
• General ledger reconciliations. (Supplier Reconciliations, fuel inventory, petty cash, rental bonds,)
• Pax Movement/PMC are submitted on a timely manner.
• Updating monthly Exchange Rates in MYOB and in Alkym.
• Statistical returns
• Raising flight schedule invoices as and when required (Backup for AR)

Achievements

• Corrected 2 years data for invoices that were captured incorrectly for Import GST. Savings of $100k plus.
• Recovered funds on historical over-payments/duplicate payments from Suppliers
• During this role, saved thousands of dollars for the company by reaching out to suppliers that overcharged (compared Contracted price with invoiced prices)

Key responsibility as an Accounts/Finance Officer included:

• Raise Purchase Orders in MYOB
• Ensure all invoices are received and paid on time – Accounts Payable
• Ensure all progress payment are received as per the contract – Accounts Receivable
• Cost accounting of Projects and Managing Projects
• Process weekly Payroll
• Bank reconciliations
• General ledger reconciliations

Achievements

• Designed spreadsheet for payroll to automatically calculate hours

Key responsibility as a Revenue Accounts Assistant included:

• Investigating and Accounting of Fiji Airways Group Chargebacks – liaising with international banks such as National Australia Bank, Westpac, and ANZ
• Revaluation and Reconciliation of assets accounts (debtors clearing accounts); and highlighting of potential risks and highlight any incorrect sales processing.
• Preparation of airline tax submissions and payments to international authorities.
• Conducting audits of fares and taxes, identifying, and investigating discrepancies together with raising Agency Debit Memos.
• General ledger reconciliations – Foreign/Multicurrency accounts and accounting of Exchange differences.
• Ancillary revenue analysis/reporting.
• Attend credit card queries for the entire Fiji Airways Group.
• Liaising with third party auditors, providing feedback on their queries, reviewing their service invoices and processing payment for their service provided.
• Bad debts/doubtful debts management.
• Ticketing authority management.
• Accrual entries, month-end/ year-end accounting.
• Processing refunds on Datacash website and on EFTPOS machines.
• Preparation and management of VAT (GST).
• Ensuring internal controls are not compromised – cash to be banked intact by the stations and reports are received on time.
• Highlighting and reporting of missing sequence of serialized documents.
• Invoicing/credit notes – for sales on account.

Achievements

• Created a detailed documentation of the Chargeback process and tax payment process. This acted as a guideline to the work process and allowed other staff plus newcomers to carry on with the tasks without any supervision.
• Created a detailed documentation for reconciliation process for both natural and multicurrency accounts.
• Worked with Treasury team to set Pre-defines in a manner that it reflected the actual details of banking as it appeared in banks statement so that the time taken in doing reconciliations are reduced.
• Sent a memo to all the stations to ensure that the narrations of deposits included the sale report number, station code and date of sale report.
• Designed a Discrepancy report and this allowed the discrepancies in banking/billing to be triggered instantly. Any risks could be identified easily. Also, the missing sequence of serialized documents could be identified immediately, and this prevented the loss of revenue.

Key responsibility as a Casual Finance Assistant (May 2013 – Sept 2013, relieving Assistant Financial Accountant) included:

• Preparation and payment of VAT for Fiji Link
• Preparation and payment of Withholding tax
• Capital expenditure reconciliations
• Expense account (creditors clearing) reconciliations
• Fixed asset expenditure register maintenance
• Calculation and journalizing of depreciation.
• Airbus reconciliation – capitalizing and expense the costs
• In-flight & Engineering spares stock take
• Debit memos/credit notes
• Accruals/Month End Accounting
• Journal entries
• Payment vouchering
• Key responsibility as a Casual Finance Assistant (Oct 2012 – April 2013):
• Engineering spares stock take/ stock reconciliation
• Raising purchase orders and following up with vendors
• Preparing advance payments
• Invoice Processing