Mohammed Omer Tahir

• Interpreting and processing staff entitlements (MPA), claims, and monthly payments of UNHCR service providers in Cloud ERP.
• Facilitating various official missions and administrative formalities related to travel arrangements, flight, and hotel reservations for UNHCR staff and UNHCR guests.
• Assisting the supervisor in providing resources (human, material, and services) necessary to support the day-to-day activities of the office staff.
• Acting as backup to perform any other related administrative duties in the absence of the Senior Administrative Associate.
• Assisting in raising requisitions, purchase orders and receipts for office services, supplies, and equipment.
• Assisting in bank reconciliation and transaction and budget forecast.
• Assisting in reviewing and screening job applications in the recruitment process, as well as in issuing and extending staff and AWF contracts as well submission of HR P35 clearance in Workday.
• Assisting in processing staff MIP (Medical Insurance Plan) in Oracle.
• Assisting in registering and updating UNHCR supplier profiles in Cloud ERP.
• Assisting in submission of GST and tax claims to the Australian Taxation Office quarterly.
• Processing and directing office mails, diplomatic pouches to UNHCR HQ and other operations/offices, as well as handling incoming packages, deliveries, and courier services.
• Assisting in monitoring the Office vehicle logbook.
• Maintaining electronic, hard copy filing system and records for staff.
• Preparing attestations and certificates required by staff members for the signature of senior managers.
• Performing any immediate administrative duties as required.

• Coordinating the day-to-day administrative duties of the organization in accordance with UNHCR's global administrative rules, regulations, and procedures·
• Focal point for UNHCR Travel Authorizations in MSRP.
• Focal point for booking venues for UNHCR events.
• Focal point for facilities management.
• Support office in Implementing UNHCR policies and procedures:
• Coordinating between departments & operating units in resolving day-to-day administrative and operational issues·
• Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory & storage·
• Briefing international personnel on general administrative matters relating to visas, licenses, connectivity, and administrative procedures·
• Writing and distributing emails, and correspondence memos; drafting administrative instructions, letters, and other official forms.
• Taking notes and minutes in UNHCR official meetings and training.
• Scheduling and coordinating meetings, conferences, workshops, events; organizing and managing hotel bookings, travel, and logistical arrangements for staff members·
• Maintaining electronic and hard copy filing system; coordinating and maintaining records for staff, telephones, contact list, and petty cash custodian·
• Processing and directing office mail, and diplomatic pouches to UNHCR headquarter in Geneva and other operations/offices and incoming packages, deliveries, and courier services·
• Coordinating maintenance of office equipment; ordering and taking stock of office supplies and stationery·
• Submitting and reconciling expense reports and raising receipts for office goods and services ·
• Requisition office supplies and equipment locally and abroad and arrange for control of distribution and maintenance of appropriate inventory records·
• Supervising directly the activities concerned with office, grounds maintenance, and transportation and fleet unit by supervising 21 UNHCR drivers and evaluating their tasks and duties·
• Supporting all day-to-day operational matters.

• Brief newly arrived and visiting staff on security arrangements and provide them with required security equipment.
• Provide security advice/ information/ training to all UNHCR staff on the warden system, radio communication procedures, travel procedures, recognition of explosive devices, and fire safety; monitor the physical security of UNHCR premises/ property and staff residences and advocate on equipment required for security measures.
• Preparing, coordinating, submitting, and following up on Internal and external Missions for UNHCR personnel.
• Assisting UNHCR Erbil Office in driving to Missions when required.
• Reporting Daily Media Situation reports covering KRG and Kirkuk & Mosul which assist the security situation over these areas.
• Preparing Monthly SITRP Reports on Safety and Security situations/ incidences in KRG and other Safety & Security reports.
• Preparing and Translating Official UNHCR letters and documents from/to English and Kurdish.
• Obtaining visas to UNHCR IPs and Laissez-Passer holders SMs while on a mission to Iraq and extending their residency in coordination with the General Directorate of Passport and Residency.
• Submitting MSCRs for National SMs beyond the 25 KM range.
• Maintain relations and cooperation with local law enforcement agencies & civil authorities and other relevant agencies to remain current on all security issues and developments in the area.
• Maintaining files on all security-related issues and ensuring that they are up to date. These files would include:
- All Mission request forms, Mission Plans, Escort Requests, MSCRs, Premsec, update mission charts and ISCs,
- All security-related directives and memoranda like advisories and alerts.
- An up-to-date copy of the applicable Minimum Operating Standards (MOSS) for the Duty Station along with the SOPs.
- The Warden Plan.
- List of staff members, including residential address (with sketch map), out-of-hours contact telephone, mobile telephone, and contact details for a relative or other people outside the duty station to be informed in an emergency.
• Minutes of security-related meetings, including the routine (at least monthly) meetings of the Security Management Team (SMT).
• Record of security and safety-related incidents involving staff members.
• Record of security equipment and devices.
• Standby for 24/7 days for any emergency situations.
• Any other duties required by the Head of UNHCR Office or other UNHCR Erbil sections.