Summary
Overview
Work History
Education
Skills
Websites
Additional Information
Personal Information
Timeline
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Mohd Zulkanaidi Bin Mohamed Noor

Mohd Zulkanaidi Bin Mohamed Noor

Executive Secretary & Office Manager
Residensi Tasikmas, Kuala Lumpur

Summary

Experienced Executive Secretary and Office Manager with 12 years of expertise across diverse industries, including Oil & Gas, Renewable Energy, and F&B. Skilled in providing advanced administrative support, managing operations, and coordinating teams. A reliable professional with exceptional organizational skills and a proven ability to drive efficiency while delivering high-level executive support.

Overview

13
13
years of professional experience
4
4
years of post-secondary education
2
2
Languages

Work History

Office Manager

Domino’s Pizza Malaysia, Singapore & Cambodia
07.2024 - Current
  • Led and managed the reception desk and office administration team to improve productivity and ensure seamless daily operations.
  • Oversaw office operations, including facility maintenance, inventory management, and procurement of supplies and services.
  • Acted as primary liaison with building management and vendors, coordinating maintenance and services to ensure efficiency.
  • Managed office budget and expenses, ensuring timely procurement of supplies and equipment within budget constraints.
  • Streamlined vendor relations, ensuring prompt invoice processing and timely issuance of purchase requisitions.
  • Directed facility management, maintaining a clean, organized, and safe workplace for employees.
  • Negotiated cost-effective contracts with vendors to secure quality services while managing expenses.
  • Developed and enforced office policies on health, safety, security, and operations to maintain compliance and efficiency.
  • Coordinated festive office decorations for major celebrations (Hari Raya, Chinese New Year, Deepavali, and Christmas), creating an inclusive and welcoming environment.

Executive Secretary to Chief Marketing Officer & Chief Executive Officer

Domino’s Pizza Malaysia, Singapore & Cambodia
02.2021 - 06.2024
  • Managed executive calendars and schedules, arranged meetings, and coordinated both domestic and international travel plans for senior leadership.
  • Served as the primary point of contact, managing correspondence, phone calls, and prioritizing all communication, including emails, letters, and packages.
  • Organized and prepared meeting materials, including agendas, minutes, and follow-up action items, ensuring alignment and accountability.
  • Collaborated with internal and external stakeholders to ensure seamless communication and efficient coordination across teams and departments.
  • Supported strategic initiatives by conducting research and preparing briefing materials for executive decision-making.
  • Assisted in planning and executing executive events, town halls, and other corporate activities, enhancing company culture.
  • Handled confidential information and documents with the utmost discretion, ensuring privacy and compliance.


Key Accomplishments

  • Played a pivotal role in organizing high-level Executive Committee (EXCO) meetings and corporate events, ensuring flawless execution and attention to detail.
  • Coordinated complex travel arrangements for the CEO and CMO, optimizing itineraries for efficiency and cost savings.
  • Successfully served as Project Secretary for the Office Relocation project, ensuring a smooth transition from Wisma Glenmarie to CelcomDigi Tower, Petaling Jaya.

Personal Assistant to Executive Chairman

Puncak Niaga Holdings Berhad
12.2020 - 02.2021
  • Maintained and updated the Chairman’s professional network and contact list, ensuring accurate and timely preparation of monthly memos for review and approval.
  • Coordinated personalized acknowledgments such as birthday cards, gifts, and memos for the Chairman’s associates, adhering to specific instructions and timelines to foster strong professional relationships.
  • Managed the full recruitment lifecycle for the Chairman’s personal office, including crafting job advertisements, screening applications, conducting preliminary interviews, and scheduling in-person interviews with candidates.
  • Safeguarded and handled confidential records and sensitive information with the highest level of discretion, strictly adhering to confidentiality protocols.

Personal Assistant to Sr. Director

Cypark Resources Berhad
01.2017 - 12.2020

Personal Assistant

  • Managed executive schedules by coordinating appointments, meetings, and call screenings.
  • Took minutes for Senior Director meetings, ensuring accurate documentation and timely follow-up on action items.
  • Organized confidential documents, maintaining an efficient filing system while ensuring strict confidentiality.
  • Coordinated all travel arrangements (domestic and international), including flights, hotels, car rentals, visa applications, and itineraries for both business and personal trips.
  • Prepared official memos and management papers, and oversaw domestic and international courier services for timely deliveries.
  • Provided front desk support, including managing calls, assisting visitors, and performing data entry and record-keeping duties.


Key Achievements

  • Planned and executed corporate events with local authorities, ministers, and clients, ensuring smooth operations.
  • Implemented a new scheduling system, increasing front office productivity by 30%.
  • Managed strategic projects, ensuring successful execution of solar initiatives and other green economy efforts.


Business Development

  • Led solar project implementations, advising clients on system setups and ensuring timely project completion.
  • Developed and submitted business proposals, leading teams to capture new opportunities.


Key Achievements

  • Secured funding for two major projects under the Facilitation Fund Program (TERAJU Malaysia).
  • Contributed to university green rankings, achieving up to 20% electricity savings through solar initiatives (Rooftop and Parking Cover Solar - NEM).
  • Organized a groundbreaking ceremony for an 8MWac Ground-Mounted Solar project in Jelebu, Negeri Sembilan, officiated by the Menteri Besar.

Office Secretary

Sapura Energy Berhad
03.2014 - 01.2017
  • Provided comprehensive secretarial and administrative support to the project team and department, ensuring smooth daily operations.
  • Maintained an efficient filing and document control system, ensuring easy tracking and retrieval of all project-related documents.
  • Supported officers and the project team with daily administrative tasks and managed department inventory, including monitoring and ordering stationery supplies.
  • Coordinated travel arrangements, including air tickets, hotel bookings, visa arrangements, and claims.
  • Managed event logistics and coordinated token (roadshow) arrangements for Local Authorities and the Malaysia Royal Customs (Petroleum Department).
  • Liaised with Corporate Human Resources on HR matters, including training, staff requisitions, recruitment, and other general matters.
  • Processed and tracked invoices, ensuring timely documentation and payment.
  • Managed Service Provider requests, ensuring timely issuance of I.O (Instructions Orders) and W.O (Work Orders).
  • Monitored staff leave and movement, tracked daily activities, and managed staff requisitions and services, including new hires and extensions.


Key Achievements

  • Collaborated with multiple departments to centralize the company’s database for easier information retrieval.
  • Reduced office supply costs by 15% by switching to a more affordable supplier offering equivalent quality

Crewing Coordinator

Sapura Energy Berhad
06.2012 - 02.2014
  • Coordinated crew changes for assigned vessels, selecting cost-effective and convenient travel routes while ensuring all crew certifications were up-to-date and valid.
  • Liaised with local agents at vessel operating locations to secure offshore work visas and ensured training periods were accurately recorded on timesheets.
  • Updated the training matrix regularly to reflect the training status of all crew members.

Retail Supervisor

Times Bookstores
12.2011 - 05.2012
  • Support the managers with the outlet’s daily operations which includes customer service, inventory, marketing and promotions, shop floor display, administrative functions

Education

Bachelor of Science - Industrial Psychology (Hons)

Universiti Selangor (UNISEL)
Selangor, Malaysia
04.2008 - 01.2011

Sijil Tinggi Pelajaran Malaysia (STPM) -

Sek. Men. Kebangsaan Bachok, Kelantan
Bachok, Kelantan
01.2006 - 01.2007

Skills

Administrative and Secretarial

Vendor and Budget

Communication and Interpersonal

Problem-solving

Event coordination

Additional Information

2 months Notice

Personal Information

  • Age: 36
  • Gender: Male
  • Nationality: Malaysian
  • Marital Status: Single

Timeline

Office Manager

Domino’s Pizza Malaysia, Singapore & Cambodia
07.2024 - Current

Executive Secretary to Chief Marketing Officer & Chief Executive Officer

Domino’s Pizza Malaysia, Singapore & Cambodia
02.2021 - 06.2024

Personal Assistant to Executive Chairman

Puncak Niaga Holdings Berhad
12.2020 - 02.2021

Personal Assistant to Sr. Director

Cypark Resources Berhad
01.2017 - 12.2020

Office Secretary

Sapura Energy Berhad
03.2014 - 01.2017

Crewing Coordinator

Sapura Energy Berhad
06.2012 - 02.2014

Retail Supervisor

Times Bookstores
12.2011 - 05.2012

Bachelor of Science - Industrial Psychology (Hons)

Universiti Selangor (UNISEL)
04.2008 - 01.2011

Sijil Tinggi Pelajaran Malaysia (STPM) -

Sek. Men. Kebangsaan Bachok, Kelantan
01.2006 - 01.2007
Mohd Zulkanaidi Bin Mohamed NoorExecutive Secretary & Office Manager