Moina Wallace
Newtown,VIC
Summary
Driven and resourceful administrative strategist with a passion for service, compliance, and process improvement looking for an executive position where operational initiatives and enthusiasm underpin core values.
Overview
41
41
years of professional experience
Work History
Executive Assistant
AMANA LIVING INC
03.2023 - 08.2024
- Manage the day to day operational and administrative activities of Executive including diary and file management, coordinating meetings, aligning attendees, planning of functions and events, organising travel and bookings, processing expenses, executive administration and updating all internal systems.
Application Support Specialist
SPECIALIST FINANCE GROUP
03.2021 - 03.2023
- Creating new organisations and user accounts on the Salestrekker platform plus arranged for third party product integrations
- Logged and managed tier two support requests via telephone and email
- Troubleshooting and resolving technical issues and managing workflows.
Administration Manager
PERSOLKELLY AUSTRALIA
10.2020 - 02.2021
- Support the Managing Director's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications
- Plus, planning and scheduling meetings, conferences, teleconferences, and travel.
Executive Assistant to Director
LOAN MARKET / WEALTH MARKET
12.2018 - 12.2020
- Manage the day to day operational and administrative activities of the Director including diary and file management, coordinating meetings, aligning attendees, planning of functions and events, organising travel and bookings, processing expenses, executive administration and updating all internal systems.
Marketing Coordinator
ERM POWER
01.2017 - 01.2018
- SAP financials: data entry, purchase orders, goods receipts, and financial reporting
- Campaigns: briefing agencies, updating collateral, GDN, SEM and SEO reporting/monitoring
- Website: page creation and updates
- Event management from event location booking, menu selections, creation of invitations and RSVP lists.
Account Manager
I.T. / WORKFORCE MANAGEMENT
01.2010 - 01.2017
Application Support Specialist Legal Division
LEXISNEXIS
01.2005 - 01.2009
Executive Assistant / Practice Manager
LAW FIRMS / BARRISTERS CHAMBERS
01.1984 - 01.2005
Education
Certificate IV Finance & Mortgage Broking -
FARSTA
01.2019
Statement of Attainment RG146 -
Kaplan
01.2016
Certificate IV Training & Assessment -
Chris Morton Powerful Seminars
01.2010
Certificate IV Project Management -
TAFE
01.2006
Skills
- Customer centric
- Compliance driven
- Process improvement specialist
- Ideas generator
- Self-motivated and autonomous
- Tech savvy and time conscientious
- Relationship builder
- Emotionally intelligent
- Enthusiastic
- Mature and approachable
- Collaborative team member
- Business Writing
- Technical Support
- Videoconference preparation
- Task Delegation
- Presentation Development
- Phone Etiquette
- Business Administration
- Project Management
- Document Preparation
- Excel spreadsheets
- Proofreading
- Advanced MS Office Suite
- Professional and mature
- Travel Coordination
- Meeting planning
- Travel Arrangements
- Meticulous attention to detail
Websites
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 20+ employees.
- Supervised team of one staff member.
- Resolved product issue through consumer testing.
Applications
- Advanced MS Office Suite
- Salestrekker (SFGconnect), MS Dynamix, Saleslogix, Mercury, ApplyOnline, Salesforce, Mystro
- SharePoint, WordPress, Squarespace, Wix
- Marketo, Hubspot, EventBrite, Loopmail
- SAP, Locus, Xero, Payline
- Concur Expense, ExpenseMe Pro
- Aconex, Trello, Everhour
References
- Rita Sheridan, Chief Property & Retirement Living Officer, Amana Living Inc, 0400 000 000
- Suzy Shepherd, Director, Loan Market / Wealth Market, 0411 528 440
- Tara Moffatt, Markets Manager, ERM Power, 0431 912 900
Hobbies and Interests
- Motor cycling and E-cycling
- Yoga, travelling, camping, and cruise voyaging
- Beach activities
Timeline
Executive Assistant
AMANA LIVING INC
03.2023 - 08.2024
Application Support Specialist
SPECIALIST FINANCE GROUP
03.2021 - 03.2023
Administration Manager
PERSOLKELLY AUSTRALIA
10.2020 - 02.2021
Executive Assistant to Director
LOAN MARKET / WEALTH MARKET
12.2018 - 12.2020
Marketing Coordinator
ERM POWER
01.2017 - 01.2018
Account Manager
I.T. / WORKFORCE MANAGEMENT
01.2010 - 01.2017
Application Support Specialist Legal Division
LEXISNEXIS
01.2005 - 01.2009
Executive Assistant / Practice Manager
LAW FIRMS / BARRISTERS CHAMBERS
01.1984 - 01.2005
Certificate IV Finance & Mortgage Broking -
FARSTA
Statement of Attainment RG146 -
Kaplan
Certificate IV Training & Assessment -
Chris Morton Powerful Seminars
Certificate IV Project Management -
TAFE
Similar Profiles
Chase MclennanChase Mclennan
Community Support Worker at Amana LivingCommunity Support Worker at Amana Living
SUZETTE TULOTSUZETTE TULOT
Carer/Support Worker at Amana LivingCarer/Support Worker at Amana Living
Shabana MehrShabana Mehr
Caregiver at Amana LivingCaregiver at Amana Living
Chris NicholsonChris Nicholson
LEAD AVIATION FIREFIGHTER at Aviation Rescue Firefighting ServiceLEAD AVIATION FIREFIGHTER at Aviation Rescue Firefighting Service
Charli CostaCharli Costa
Barista at House of Cards EspressoBarista at House of Cards Espresso