MOIRA VELLA
Summary
Reliable and dedicated business professional with years of Administration experience including process improvement and financial analysis. Proven track record of successfully streamlining business operations and reducing costs. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Ability to maintain strict confidentiality at all levels.
Overview
23
23
years of professional experience
Work History
Buying Administration Team Leader
ALDI Stores (A Limited Partnership)
2023.06 - Current
- Create and implement procedures for newly created Smart Invoice Automation (SIA) team responsible for triaging Invoice discrepancies for Merchandise Suppliers in order for the Suppliers to receive timely payments
- Monitored work performance to satisfy requirements.
- Facilitated smooth onboarding for new hires through comprehensive orientation programs designed to introduce them to their roles quickly and effectively.
- Conducted regular reviews of operations and identified areas for improvement.
- Advised leadership on implications, key issues, and relationships to interest groups
- Collaborate with the Finance team to improve processes and communication between departments.
- Assist Suppliers with discrepancies and provide training material and guidance to improve future invoice submissions for auto invoice matching creating a quicker payment result for the Supplier.
Personal Assistant to Director
ALDI Stores (A Limited Partnership)
2015.04 - 2023.06
- Manage ALDI Private Label Trade Mark registrations, renewals, inquiries, Infrigements and Agreements.
- Collaborated with other support staff in coordinating joint projects or covering workload during absences.
- Provided multifaceted services to my Director by managing mail, scheduling appointments, and other administrative tasks.
- Conduct internal compliance audits for the Buying Department and identify any risk or gaps in any of the procedures.
- Provide requested data to external auditors on behalf of the Buying Department
- Process incoming invoices
- Collaborate with inter departments throughout the year to obtain information to complete the consolidated annual expense and headcount forecast
- Entrusted to handle confidential and sensitive situations in professional matter.
- Improved time management of the executive through effective prioritization and organization of tasks.
Bookkeeper
ALDI Stores (A Limited Partnership)
2000.09 - 2015.04
- Provide administrative assistance to the Administration Director
- Implemented initial procedures for the Administration Department and continue to review procedure's to increase efficiency and productivity.
- Collaborate with IT to automate repetitive functions to improve department efficiency.
- Maintained account accuracy by reviewing and reconciling General Ledger accounts monthly and implement procedures to reduce discrepancies or risk identified.
- Preparation of monthly BAS reporting.
- Preparation of Annual FBT reporting.
- Maintained the Fixed Asset Register for the Minchinbury DC / Regional Office using Assetpro.
- Maintain Weekly Store Cash/Eftpos reconciliations.
- Collaboration with Merchandise and Non Merchandise Accounts Payable and provide advise on account coding best practice.
- Coordinate Year End Requirements with other departments and submit data on behalf of the department.
Education
Advanced Diploma - Accounting
Blacktown College of TAFE
TAFE1997
Skills
- Process Analysis and Improvement
- Office Administration
- Attention to Detail
- Supervision and leadership
- Audit reporting
- Decision-making capabilities
- Organizational expertise
- Multitasking Abilities
- Time Management
- Analytical Thinking
- Microsoft Office
- Flexible and Adaptable
Hobbies
Bushwalking
Camping
Fishing
Timeline
Buying Administration Team Leader
ALDI Stores (A Limited Partnership)
2023.06 - Current
Personal Assistant to Director
ALDI Stores (A Limited Partnership)
2015.04 - 2023.06
Bookkeeper
ALDI Stores (A Limited Partnership)
2000.09 - 2015.04
Advanced Diploma - Accounting
Blacktown College of TAFE
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