Summary
Overview
Work History
Timeline
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Molly Ingle

Parkdale,VIC

Summary

Experienced Executive Assistant with over 5 years supporting the Executive Chairman, CEO, Managing Director, the Senior Executive Team and Global Executives.

Overview

4
4
years of professional experience

Work History

Executive Assistant to the Managing Director

Peacock Bros
02.2023 - Current
  • Managing the Managing Directors emails and communications
  • Diary Management
  • Domestic and international travel
  • Organized and coordinated conferences and monthly meetings.
  • Recruitment and onboarding of staff.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.

Executive Assistant to the Chief Executive Officer

Next Payments
04.2022 - 02.2023
  • Provide administration assistance to the Executive Chairman, COO, HR Manager, GM Sales & Marketing, GM Products & Services and broader Executive Team as required.
  • Personal Support for the Executive Chairman including personal payments and banking, personal travel and other activities.
  • Assisting finance with invoicing, uploading and making payments and employee reimbursements.
  • Diary and email Management.
  • Maintaining database systems.
  • Event management.
  • Coordination of travel arrangements for the CEO and all staff in compliance with business guidelines – including booking flights, accommodation, car hire, etc.
  • Expenses for the CEO and executive team.
  • Meeting agendas and minutes, including compilation of the Advisory Board Meeting reports and sending reminders to executives.
  • Proof reading and sending company wide emails on behalf of the CEO and sending other company wide emails where required.

Executive Assistant to the Managing Director

Canopy Growth Corporation
08.2019 - 04.2022
  • Reporting directly to Managing Director, responsible for managing day-to-day operations and all administrative processes within the office, organize, prioritize and elevate tasks effectively to ensure all administrative work is done competently and within deadlines.
  • Provide efficient and professional administrative and clerical support to colleagues and supervisors.
  • Excellent communicator with proven ability to maintain positive, professional interpersonal relationships with all levels of management.
  • Assisting the finance team with invoicing, loading and making payments through Xero.
  • Hire and train over 15+ newcomers regarding office procedures and policies; design filling systems and arrange procedures for maintaining records.
  • Drafting letters, minutes of meetings, presentations, and reports to the Managing Director.
  • Manage and oversee day-to-day tasks and coordinating with all units in seniority levels to achieve the goals within the given constraints.
  • Reviewed existing policies and procedures to make recommendations for enhancing work productivity, recruitment, hiring processes and talent management.
  • Documented and maintain human resources records.
  • Develop and maintain document control processes for the efficient management and recording all documentation.
  • Liaise with project management and team, clients and contractors effectively and resolve problems and issues relating to documentations.
  • Preparation of contracts for engagement of all external parties, ie doctors, pharmacists.
  • Expenses management and inputs
  • Calendar management, working with multiple time zones.
  • Extensive international and domestic travel organization for the Managing Director and entire team.
  • Ecommerce website management and design through our B2B and B2C store.
  • Logistics organization.
  • Customer Service.


Timeline

Executive Assistant to the Managing Director

Peacock Bros
02.2023 - Current

Executive Assistant to the Chief Executive Officer

Next Payments
04.2022 - 02.2023

Executive Assistant to the Managing Director

Canopy Growth Corporation
08.2019 - 04.2022

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Molly Ingle