Monica Jack
Werribee,Vic
Summary
Thriving Project Development Manager with travel and relocation availability. Outstanding business and financial acumen with abilities in trend forecasting and preparing proposals and schedules.
Specialties include management and engineering project management. First-rate leadership, team building and organizational skills.
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Training professional with extensive leadership experience in staff development, process and productivity improvements, performance management and curriculum design.
Highly experienced and capable in Project Management, Proposal Development and Configuration Management, including interpretation and application of Defence Naval and Industries policies. With extensive experience in systems engineering and project proposal development within the defence industry and US Government, developing and managing the understanding of KPI’s, milestone requirements, scheduling for a turnkey solution to the client this comes from a wide-ranging career experience across both private and public sector, including 17 years’ experience in the Navy, supported by excellent all-round communication, administrative and Coordination abilities is supported by an exemplary work ethic and can-do attitude. With cross over capabilities to manage both defence assets in the sustainment environment and private sector to build and win tenders.
Overview
22
22
years of professional experience
Work History
Proposals Development Manager
Amentum
04.2024 - Current
- Presented project updates during executive meetings to maintain transparency around progress towards key objectives while addressing any concerns raised by leadership stakeholders.
- Drove departmental performance and achievement of service levels through focused team operational reviews, structured coaching, and managing to enterprise targets.
- Established strong relationships with stakeholders to ensure alignment of business objectives with software development efforts.
- Monitored project quality and legal requirements.
- Optimized resource allocation for multiple projects, resulting in timely deliveries and increased customer satisfaction.
- Supervised team duties related to decision support and business intelligence for business users.
- Conducted regular risk assessments to proactively identify potential issues, allowing for timely resolutions before impacting project timelines.
- Led process improvement initiatives aimed at increasing efficiency within the development department while maintaining a focus on delivering high-quality products.
- Balanced competing priorities and resource constraints to deliver optimal results within the context of project timelines and budgetary restrictions.
- Improved overall project efficiency by setting clear goals, milestones, and expectations for the development team.
- Negotiated contracts with vendors and service providers for cost-effective solutions that supported project requirements.
- Implemented robust documentation practices that facilitated knowledge sharing within the development team and improved overall productivity.
- Streamlined communication channels between departments by introducing collaborative tools such as issue trackers and shared repositories.
- Conducted training courses and prepared videos for long-term use.
- Trained new hires to perform cross-training exercises with experienced workers.
Engineering Design Project Manager
Navantia Australia
10.2022 - 04.2024
- Manage and report on the progression of Engineering Design Changes with regards to budget, schedule, and milestone deliveries for a complete turnkey solution
- Develop SOW for the procurement of subcontracting support.
- Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Planned, designed, and scheduled phases for large projects.
- Met project deadlines without sacrificing quality budget, or workplace safety.
- Established effective communication among team members for enhanced collaboration and successful project completion.
- Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
- Delivered exceptional customer satisfaction by proactively addressing client concerns and meeting or exceeding expectations throughout the engagement process.
- Monitored progress against established goals, adjusting schedules and resources as needed to keep projects on track.
- Developed strong relationships with stakeholders through regular communication updates, fostering trust and confidence in the team''s ability to deliver results.
- Achieved project deadlines by coordinating with contractors to manage performance.
- Identified plans and resources required to meet project goals and objectives.
- Collaborated closely with senior management to align project objectives with strategic company initiatives, ensuring that efforts contributed to overall business growth.
- Coordinated with cross-functional teams to resolve project issues and mitigate risks.
- Coordinated cross-functional teams and resolved conflicts, maintaining a positive work environment throughout the project lifecycle.
- Provided detailed project status updates to stakeholders and executive management.
- Developed and initiated projects, managed costs, and monitored performance.
- Managed risk assessments and implemented mitigation strategies to minimize potential issues during project execution.
- Negotiated and managed third-party contracts related to project deliverables.
- Effectively managed scope creep by establishing clear boundaries on requested changes while keeping projects aligned with original objectives and budgets.
- Drafted project reports to identify successful outcomes, insights and future recommendations.
- Implemented continuous improvement initiatives to optimize project outcomes while maintaining costeffectiveness.
- Enhanced overall project success by conducting thorough post-project evaluations and incorporating lessons learned into future efforts.
- Streamlined project processes by implementing Agile methodologies, resulting in increased efficiency and reduced costs.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Reported regularly to managers on project budget, progress, and technical problems.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Analyzed project performance data to identify areas of improvement.
Configuration Management Functional Lead
Navantia Australia
05.2019 - 10.2022
- Lead the Configuration Management Team and provide advice to the Engineering Change Manager
- Provide management support for engineering changes and maintain the class CBL
- Support the Engineering Review Boards and the Configuration Control Boards
- Manage identification of configurations items
- Control the creation, amendment and deletion of hardware, firmware and software and the associated records
- Record and report in-service baseline information and data required for effective management
- Maintain the Configuration Management System IAW the requirements of the N4 Library
- Support and lead the team in achieving configuration management objectives
- Perform quality control checks to ensure the effectiveness and /or reliability of the system
- Manage Project specific tasking through project plans from inception through to completion
- Management of technical data throughout the data lifecycle applicable to each variant
- Data management of data within a wide variety of software packages as per the demands of the client and the contractor.
Configuration Management Controller
Thales Group
05.2017 - 05.2019
- Review and analyzing of Configuration data processed through a mired of Thales and Commonwealth mandated software
- Confident and Competent user in Thales Tools: IPESA, JIRRA, Trident
- Commonwealth Tools: CMT-M, CMT-U, AMPS, MILIS, Navallow, TRMS, MCCAT, SPMS, IMMS, Mercury, Objective as well as all Microsoft tools
- Manage and process all facets of data remediation in order to capture and manage a high standard of Configuration Management
- Extensive working knowledge of CI structures, position structures, CMC structures and all associated technical requirements involved in maintaining every aspect of the product and allocated baselines
- CI structures development, APL development and alignment (although not turn on yet) as well sparing requirements through multiple tools
- Tasking role out through the AMPS Maintenance system in the way job management, as well as Bi query reporting
- High level of communication skills when working alongside all levels of the project management, from the Commonwealth SPO Directors and Senior Management, Patrol Boat Group (CMR), Project Directors, identifying and bring forward innovative solutions, allowing more informative decision-making during Configuration Control Boards and Engineering Review Boards and at all critical times
- Aligning and embracing the remediation of the Functional, Allocated and Product baselines
- Complex and specialised implementation of the Royal Australian Navy Common Management Codes, (CMC)
- Assist Engineering staff in the development of design packs through CI selection, impact analyses and configuration position structure amendments
- Engineering Change Proposal Document review, registration (IPESA) and distribution for out of session CCB approvals ensuring optimal turn around for function and performance
- Promoting a strong advocacy towards training and development, empowering end user’s confidence though the use of Thales and Commonwealth mandated tools
- Exceptional Working knowledge and understanding of the importance in all aspects of the project’s requirements through the management of Key Performance requirements, DID, DSD and CDRL requirements
- I take pride in leading by example, especially in time of change
- Rather than resist change, I embrace it and endeavour to rapidly develop the new knowledge and skills required, and role this out to my colleagues
- The most recent example of this is the recent introduction of new naval CM policy and the companion software application – CMT-U.
Performance Co-Ordinator
Patrol Boat Head Quarters
01.2004 - 09.2017
- Work within Integrated Mission Management System (IMMS) along System Performance Maintenance System (SPMS) to develop and monitor the risk management on performance measures against Key Performance Indicators and Key Health Indicators for CMR Patrol Boats
- Manage and develop controls in order to mitigate risk associated to the patrol boats
- Aligned with Materiel Sustainment Agreement (MSA), Product Schedule (PdS) between Navy and Capability Acquisition and Sustainment Group (CASG)
- Report on key factors for CMR and SPO Director to take to Fleet Screens
- Report Monthly on CN09 Company Scorecards on risk associated to ECP, RFV, URDEFS, Fund expenditure
- Liaise with senior management on all aspects or risk mitigation and analysis of data.
Training Centre Co-Coordinator/ Finance Administration
Training Centre North
11.2014 - 06.2016
- Coordination and oversee of staff movements
- Liaise with external training establishments to co-ordinate effective training packages for ACPB crew members
- Provide reports on Navy domestic trainee travel expenditure and recovery
- Maintain databases as directed providing information on individual readiness, PPR Reports and Mandatory Awareness training
- Maintaining up to date knowledge of Defence policy and procedures for training
- Coordinate with Training officers to maintain training as per Personal Position Requirements for all ACPB Crew
- Liaise with stakeholders and other Navy base training co-ordinators to facilitate training requirements for defence members
- Liaise with crews to facilitate training requirements to meet fleet requirements
- Maintain and Facilitate Crew Training Requirements with the implementation of training Spread sheet.
Human Resource Officer
Navy People Career Management Agency
10.2007 - 11.2014
- Wide ranging Administrative Support duties to the OIC of the Navy People Career Management Agency
- Supervising the posting of all Petty Officer ranks and below within the local area
- Coordination and oversight of local area staff movements
- Providing Presentations to local Patrol Boat Crews and Transit Security Elements in relation to Employee Preferences, Career Progression and the role of the Career Management Agency
- Liaising with interstate Career Managers on matters pertaining to movement of members within the fleet
- Conducting interviews with personnel in relation to career progression training and work/life balance
- Maintaining up to date knowledge of Defence policy and procedures
- Maintaining Confidentiality and Privacy
- Acting as the agency representative at meetings as required
- Stand in as OIC as required.
Personal Assistant to Commanding Officer
HMAS Coonawarra
02.2007 - 10.2007
- Management of the office of the Commanding Officer (CO) at HMAS Coonawarra
- Coordination of the CO’s daily, weekly and future activity program
- Coordination of CO travel arrangements
- Organisation of external VIP visits as well as visiting ships for other countries
- Coordination of Officer Performance Reports and Registers
- Maintenance of classified document register as well as handling of classified mail
- Liaising with a wide range of internal Departmental Heads as well as external agencies on a daily basis
- Working in accordance with the APS Code of Conduct.
Administrator/HR Officer
HMAS Albatross
02.2005 - 10.2006
- Provide professional administration guidance and liaison with resident units
- Drafting correspondence as required for Commanding Officer
- Maintenance of physical filing system as well as online registry system
- Distribution of correspondence
- Provide interpretation of regulations on relevant policy, guidance to Command and Resident Units
- Provide training and development to staff
- General Financial and Administrative duties as per Navy policy and guidelines
- Act as court recorder and transcribe information as required by Coxswains
- Organisation of promotion register for officers and junior sailors
- Maintaining high levels of personal fitness in the event of deployment.
Fleet Coordinator/Ambulance Driver
Parachute Training School
07.2002 - 02.2005
- Fleet Coordinator/Transport Driver.
Education
Skills
- Project Management and Configuration Management
- Reaching Key Performance Indicator
- Risk Management
- Excellent IT skills
- Proven abilities in Supervision, Training and Mentoring
- Policies and Procedures development
- Excellent Problem-Solving Abilities
- Great Team Player
- Performance monitoring
- Program Planning
Tel
0424 794 904
References
As required upon request.
Languages
German
Elementary
Timeline
Proposals Development Manager
Amentum
04.2024 - Current
Engineering Design Project Manager
Navantia Australia
10.2022 - 04.2024
Configuration Management Functional Lead
Navantia Australia
05.2019 - 10.2022
Configuration Management Controller
Thales Group
05.2017 - 05.2019
Training Centre Co-Coordinator/ Finance Administration
Training Centre North
11.2014 - 06.2016
Human Resource Officer
Navy People Career Management Agency
10.2007 - 11.2014
Personal Assistant to Commanding Officer
HMAS Coonawarra
02.2007 - 10.2007
Administrator/HR Officer
HMAS Albatross
02.2005 - 10.2006
Performance Co-Ordinator
Patrol Boat Head Quarters
01.2004 - 09.2017
Fleet Coordinator/Ambulance Driver
Parachute Training School
07.2002 - 02.2005