MUQADDAS AFTAB
Sydney,NSW
Summary
Organised and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Cboe Asia-Pacific
08.2022 - 01.2024
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Social Media Marketing Intern
Gao Tek
05.2022 - 07.2022
- Assisted in designing and presenting social media campaign ideas aligned with the brand direction
- Contributed to mock-ups, email campaigns, and social media content
- Implemented online marketing activities including Social Media, SEO/SEM, demand generation, and lead generation
- Tracked the effectiveness of various campaigns and corrected them as required
- Managed communications spending and worked with vendors and agencies, to create marketing activities
- Assisted in leading the planning and implementation of PR related to the brand.
Executive Assistant
ITP Accounting Professionals
11.2018 - 03.2021
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Personal Assistant
ITP Accounting Professionals
06.2018 - 11.2018
- Communicated effectively with faculty and staff and accepted critiques and suggestions for areas of improvement
- Organised logistics and materials for each meeting, arranged spaces, and took detailed notes for later dissemination to key stakeholders
- Volunteered to help with special projects of varying degrees of complexity
- Answered incoming calls, processed requests, and relayed messages to appropriate personnel, Managed and completed paperwork and overall office administration operations
- Displayed absolute discretion in handling confidential information
- Oversaw personal and professional calendars and coordinated appointments for future events
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation
- Responded to emails and other correspondence to facilitate communication and enhance business processes
Receptionist
Greenspan Home Loans
05.2016 - 06.2018
- Interacted with customers by phone, email, or in-person to provide information
- Helped with administrative support by managing incoming calls, coordinating files, and sorting mail
- Produced high-quality documents, spreadsheets, and presentations for internal and customer-facing needs
- Analysed and reported social media and online marketing campaign results.
- Carried out day-day-day duties accurately and efficiently.
- Performed administrative duties and staff support tasks.
- Planned and prepared and participated in weekly meeting and events
- Coordinated travel and accommodations for events attendees
- Created detailed timelines and budget for events to meet all deadlines
- Handled incoming and outgoing packages deliveries, working with vendors to complete special request and track missing packages.
Education
Bachelor of Business - Marketing
Western Sydney University
Sydney, NSW10.2023
Skills
- Time Management
- Customer Relationship Management
- Planning Events
- Social Media Digital Marketing
- Trend Analysis
- Data Analytics
- Travel Planning
- Expenses Reporting
- Communications
Languages
English
Native or Bilingual
Urdu
Native or Bilingual
Timeline
Executive Assistant
Cboe Asia-Pacific
08.2022 - 01.2024
Social Media Marketing Intern
Gao Tek
05.2022 - 07.2022
Executive Assistant
ITP Accounting Professionals
11.2018 - 03.2021
Personal Assistant
ITP Accounting Professionals
06.2018 - 11.2018
Receptionist
Greenspan Home Loans
05.2016 - 06.2018
Bachelor of Business - Marketing
Western Sydney University