Organised and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Cboe Asia-Pacific
08.2022 - 01.2024
Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Served as a liaison between departments to facilitate effective communication throughout the company.
Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Social Media Marketing Intern
Gao Tek
05.2022 - 07.2022
Assisted in designing and presenting social media campaign ideas aligned with the brand direction
Contributed to mock-ups, email campaigns, and social media content
Implemented online marketing activities including Social Media, SEO/SEM, demand generation, and lead generation
Tracked the effectiveness of various campaigns and corrected them as required
Managed communications spending and worked with vendors and agencies, to create marketing activities
Assisted in leading the planning and implementation of PR related to the brand.
Executive Assistant
ITP Accounting Professionals
11.2018 - 03.2021
Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Personal Assistant
ITP Accounting Professionals
06.2018 - 11.2018
Communicated effectively with faculty and staff and accepted critiques and suggestions for areas of improvement
Organised logistics and materials for each meeting, arranged spaces, and took detailed notes for later dissemination to key stakeholders
Volunteered to help with special projects of varying degrees of complexity
Answered incoming calls, processed requests, and relayed messages to appropriate personnel, Managed and completed paperwork and overall office administration operations
Displayed absolute discretion in handling confidential information
Oversaw personal and professional calendars and coordinated appointments for future events
Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation
Responded to emails and other correspondence to facilitate communication and enhance business processes
Receptionist
Greenspan Home Loans
05.2016 - 06.2018
Interacted with customers by phone, email, or in-person to provide information
Helped with administrative support by managing incoming calls, coordinating files, and sorting mail
Produced high-quality documents, spreadsheets, and presentations for internal and customer-facing needs
Analysed and reported social media and online marketing campaign results.
Carried out day-day-day duties accurately and efficiently.
Performed administrative duties and staff support tasks.
Planned and prepared and participated in weekly meeting and events
Coordinated travel and accommodations for events attendees
Created detailed timelines and budget for events to meet all deadlines
Handled incoming and outgoing packages deliveries, working with vendors to complete special request and track missing packages.
Vice President Asia / General Manager at Jet Aviation Asia Pacific Pte Ltd, AsiaVice President Asia / General Manager at Jet Aviation Asia Pacific Pte Ltd, Asia
Manager – Procurement & Commercial (Governance & Assurance) at Transport for NSWManager – Procurement & Commercial (Governance & Assurance) at Transport for NSW