Musarrat Ali
Greenvale,VIC
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
7
7
years of professional experience
Work History
Management Support Officer
Save the Children, UK
02.2013 - 06.2016
- Perform general office duties such as printing correspondence, filing, photocopy and scanning the documents
- Maintain an adequate inventory of office supplies
- Issuance of security documents as and when required
- Managed confidential data and employee personal files
- Organized corporate luncheons and International travel arrangements
- Arranged travel and accommodation for executives and coordinated travel expenses and Per Diem
- Prepared material needed by supervisor for trainings and meetings
- Uploaded relevant and updated information on the intranet and gave induction to new staff
- Prepared invoices, reports, memos, letters, and presentations, using word processing, Excel sheet, and PowerPoint
- Read and analyzed incoming memos, submissions, and reports to determine their significance and plan their distribution
- Organized meetings and handled logistic arrangements for workshop/meeting/conferences
- Prepared responses to correspondence containing routine inquiries
- Key Achievement: Demonstrated the ability to learn new organizational procedures, workflows, policies and procedures in minimal time.
Administration Support Officer
LMKT
03.2010 - 01.2013
- Participated in Senior team meetings, took minutes, as well as ensured subsequent alerting and follow-up on action points with relevant sections and respective staff members
- Assisted in coordination and compilation of annual and quarterly reports
- Prepared and proofread correspondence, communications, presentations and other documents
- Prepared briefing notes/presentations for Leadership Team, in consultation with program team
- Independently Organized Study Tours, Consultative Group Meetings, Seminars/workshop, Country Team Retreats, and provided cross support to other units for organizing events
- Exercised highest level of discretion when managing confidential information
- Gave briefing to the new employees/incoming delegates on administrative procedures
- Provided administrative and logistical arrangements related to appointments, meetings, and International travel for Senior Management
- Key Achievement: Demonstrated the ability to learn new organizational procedures, workflows, policies and procedures in minimal time.
Administration Officer
MediaLinkers
08.2009 - 02.2010
- Took minutes of the meetings, ensured subsequent alerting and follow-up on action points with relevant sections and respective staff members
- Provided executive level support to CEO from an operational and administrative perspective
- Dealt with correspondence, collated information, drafted letters and ensured decisions made are communicated to the relevant people
- Effectively established and maintained contacts with partners and local vendors
- Coordinated and facilitated procedures for expats
- Directed Business relations and distribution of company literature to stimulate client’s interest and sales
- Organized international travel and accommodation arrangements and assisted official visitors with visa
- Managed purchase orders and processed invoices in a timely manner
- Coordinated all domestic/overseas conferences, travel, accommodation, visas and applicable documentation, ensuring compliance with relevant policies and practice
- Key Achievement: Researched and developed Supplier’s database which helped in selecting appropriate vendors
- Tracked invoices and recovered US$ 13,000 in overpayments to suppliers in purchase of IT equipment.
Education
Diploma In Community Services CH52015 - Family And Community Services
McCarthy Learning
Melbourne, VIC04.2024
Masters of Business Management (Project Management) -
Iqra University
05.2008
Bachelors of Arts -
Iqra University
06.2003
Skills
- Proficient in Microsoft Word, Excel, Outlook and PowerPoint
- Excellent organizational and prioritizational skills to meet deadlines and manage workload
- Proven record of maintaining strict confidentiality
- Excellent relationship building skills
Timeline
Management Support Officer
Save the Children, UK
02.2013 - 06.2016
Administration Support Officer
LMKT
03.2010 - 01.2013
Administration Officer
MediaLinkers
08.2009 - 02.2010
Diploma In Community Services CH52015 - Family And Community Services
McCarthy Learning
Masters of Business Management (Project Management) -
Iqra University
Bachelors of Arts -
Iqra University
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