Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Mustafa Arian

Dandenong,VIC

Summary

Organized, responsible, with having working experience with international organization in the field of Finance / Administration / Human Resource Management and looking to secure a challenging position in a reputable organization to expand my future learnings, knowledge and professional career.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Admin Officer

Ministry of Finance
  • Driving licence
  • Yes
  • Travel
  • Reading
  • Learning a new language
  • Staying informed
  • Vacation planning.Cricket
  • English
  • Persian
  • Hindi
  • Urdu
  • Turkish, MUSTAFA ARIAN
  • Using accounting software: Used day to day accurate recordings of all internal and external business financial transactions and perform financial audits wherever necessary and follow‑up
  • Afghanistan, Kabul
  • Administration management
  • Responsible for vehicle fleet in the field office (regular maintenance and vehicle usage policies applied)
  • Responsible for fixed assets management
  • Take responsibility for the maintenance of all office equipment
  • Prepare and organize local workshops
  • Administration of medical aid for field staff
  • Prepare payment request according to internal procedures of the organization
  • Coordinate and organize field staff travels in the field and outside
  • Responsible for correspondences, preparation of contracts and sending invitations
  • Financial management and accounting
  • Ensure completeness of supporting documentations for payment
  • Invoice coding and data input into Oracle on a daily basis
  • Responsible for petty cash disbursements, replenishment and petty cash count
  • Ensure bank and petty cash transactions are recorded on a daily basis
  • Prepare monthly cash-flow control sheets with original documents of all transactions and send them to Maputo
  • In coordination with projects coordinators, forecast of funds needed, and to call down from offices to ensure the positive cash flow in the field Office
  • Review field budget activities to ensure cost efficiency
  • Coach and train field staff in all matters regarding financial reports
  • Ensure all transactions are processed and ready in time for month end and quarter end close as per agreed timetable, Review payment vouchers, bank & petty cash control sheets, Verify travel expense reports and ensure compliance
  • Issue, track and reconcile approved travel advances to field office staff and send reports to head office; review advance reconciliation and claims for completeness and accuracy
  • Manage filing/archiving of all AP documents and admin files (including invoices

Guesthouse Manager

International Monetary Fund
  • Providing exceptional service to guests
  • Implementing plans to improve customer satisfaction
  • Assisting with guests queries/disputes
  • Resolving complaints effectively
  • Sharing tips with the team to enhance customer service
  • Handling the arrival and departure of guests
  • Acting as a communication hub between guests and team members
  • Informing guests about updates of services
  • Providing reports to HQ manager on the activities

Volunteer Tutor

01.2017 - 07.2018

Finance and Administration Manager

04.2012 - 03.2016
  • International Committee of the Red Cross ICRC - Afghanistan, Kabul
  • Accounting/Financial Controlling
  • As Finance and administration manager I have provided accountable for the integrity of accounting and financial reporting in the field
  • Participated in drawing up the field offices budget and monitor its implementation, including regular forecasting and financial analysis
  • Advising staff on financial and economic matters and provided training and coaching to department and field office as required
  • Identified potential risks and ensure control mechanisms are in place to mitigate their potential effects and prevent cases of fraud
  • Facilites Management ensured that the set-up of office, warehousing and living space is appropriate, meets safety and ergonomic standards and provides adequate comfort; they make certain that passive security measures for buildings are suited to the context and updated/implemented at all times; they oversee the welcome and travel desk, ensuring smooth handling of travel arrangements, visas and visitor accommodation
  • Human Resources
  • Provided HR services in the main sub office in field sub-structures, are in charge of HR questions for staff under resident contract, in close coordination with the country HR manager, and make sure that regular activities throughout the HR cycle are conducted in line with internal policies and local (labour) laws.

Palladium, GRM International
07.2009 - 03.2012
  • Australian Government AusAid Fund Project, Afghanistan, Kabul
  • Managing the budget: forecasting future income and expenses, creating budgets and balance sheets, and ensuring that spending is within budget limits
  • Preparing financial reports: financial reports provided an overview of the GRM's financial status and performance
  • Reported to HQ
  • Prepared monthly salary transfers
  • Vendor's payment
  • Prepared GRM's project activities financial reports
  • Conducting financial transactions: Managed all financial transactions, including issuing payments, collecting debts, and local tax payment
  • Salary transfer of local staff
  • Ensuring compliance with financial regulations and laws : complied with all relevant rules and regulations of GRM's financails laws including ensuring that financial records are accurate and up‑to‑date.

administrative support, Finance Officer

FHI360 International
05.2007 - 06.2009
  • To management, employees and in some cases, clients and visitors
  • Handling office ad‑hoc duties such as answering phones, organising files, drafting letters and scheduling meetings
  • Maintaining databases and tracking important deadlines
  • Plan meetings and arrange conference calls
  • Manage calendars via email, phone and face‑to‑face meetings
  • Answers emails with an appropriate greeting, salutation, signature, or standard closing
  • Arrange travel plans for managers and employees, including flights, car rentals, hotel accommodation
  • Purchase airline tickets and other travel tickets when necessary
  • Initiate contact with clients by email, letter, or telephone to answer questions or provide information concerning projects
  • Follow up on client issues until they are resolved
  • Supervise clerical staff

Administrative Assistant

Academy
09.2002 - 05.2005
  • For International Development AED - USAID Funded Project - Afghanistan/

Education

CUSTOM SECTION CUSTOM

Skills

  • Workflow Planning
  • Bookkeeping
  • Recruitment Support
  • Administrative and Clerical Support
  • File Maintenance
  • Schedule Maintenance
  • Meeting Support
  • Financial Leadership
  • Hotel Reservations
  • Wages and Salary
  • HR Support
  • Staff Meetings
  • Office Supplies and Inventory
  • Scheduling
  • Administrative Support
  • Documentation
  • Budgeting
  • Business Administration
  • Sorting and Labeling
  • Administrative Arrangements
  • Work Planning and Prioritization
  • Customer Support Needs Assessment
  • Attention to Detail
  • Office Management

Certification

Working with newly arrived immigrants to Australia, teaching English and computer programme skills. Microsoft Office Apr 2007 - Apr 2007 Bacholar of Business Administation BBA Dunya University, Kabul Mar 2012 - Mar 2015 International Postgradute Diploma in HRM Metropolitan School of Business Management UK, UK - Online Degree International Postgraduate Diploma in Human Resource Management Level 7 Apr 2020 - Apr 2021 Office Management Microsoft Programmes Financial and HRIS Software Microsoft Office 360 Having Australian Permanent Residency with no work limitation Volunteer Work First Aid ICRC Feb 2017 - Feb 2017

Timeline

Volunteer Tutor

01.2017 - 07.2018

Finance and Administration Manager

04.2012 - 03.2016

Palladium, GRM International
07.2009 - 03.2012

administrative support, Finance Officer

FHI360 International
05.2007 - 06.2009

Administrative Assistant

Academy
09.2002 - 05.2005

Admin Officer

Ministry of Finance

Guesthouse Manager

International Monetary Fund

CUSTOM SECTION CUSTOM

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Mustafa Arian