Nadia Beck
Wyndham,WA
Summary
Known for strong focus on team collaboration and adapting to changing needs, ensuring reliable support across various functions. Displays excellent organizational and communication skills, contributing to seamless office management.
Hardworking and focused, offering excellent communication, planning and prioritizing. Good at drafting reports, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
19
19
years of professional experience
Work History
Administrative Officer
Jawoyn Contracting
03.2024 - Current
- Received and sent out work orders that came though for contracting works.
- Liaising with Sub-Contractors on what works need to be carried out.
- Making purchase orders and sending invoices through ProSpend.
- Dealing with the finance team on any overdue invoices.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
- Updated reports, managed accounts, and generated reports for company database.
- Enhanced overall office productivity through effective staff management and coordination of daily tasks.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed sensitive data securely by establishing strict access controls and implementing proper storage protocols.
- Cultivated strong professional relationships with external stakeholders such as clients, suppliers, partners, or regulatory bodies.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Maintained inventory of office supplies and placed orders.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Performed wide-ranging administrative, financial and service-related functions.
- Ensured compliance with industry regulations by maintaining up-to-date knowledge of requirements and monitoring adherence to guidelines.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
- Proofread and edited documents for accuracy and grammar.
- Trained and supervised new employees on office duties.
- Served as corporate liaison for finance, IT, and marketing departments.
Administrative Assistant, Personal Assistant
Wyndham Youth Aboriginal Corporation
11.2021 - 08.2023
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient
- Scheduled office meetings and client appointments for staff teams
- Restocked supplies and placed purchase orders to maintain adequate stock levels
- Answered phone, routing calls, delivering messages to staff and greeting visitors
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files
- Processed customer orders accurately and within agreed timeframes to meet service standards
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff
- Assisted coworkers and staff members with special tasks on daily basis
- Managed phone and email correspondence and handled incoming and outgoing mail and email
Woman Shelter Worker
Ngnowar Aerwah Aboriginal Corporation
01.2020 - 01.2020
- Ensuring mothers and children were in a safe environment at the house
- Taking children to school
- Taking mothers to do daily activities, going to the shops
- Data entry on each client that came in
- Reporting to manager on duty regarding clients care
Centrelink Agent
Ngnowar Aerwah Aboriginal Corporation
01.2019 - 01.2020
- Assisting clients with creating MyGov accounts
- Helping with lodgings of earning
- Signing customers up on Centrelink
- Private and Confidentiality with all customers that we meet
Teaching Assistant
Wyndham District High School
01.2015 - 01.2015
- Assist Primary school and High School students with work/activities
- Interpret local language for teachers and students
- Inform teachers of local culture
- Oversee class rooms whilst teachers were absent
- Assist and manage disabled or disruptive children with lessons
- Liaise with teachers regarding lessons and daily plans
- Working with disruptive, disabled and challenged students
- Assisting children of Pre-Primary and Primary School age
Secretary/Administration
Joorook Ngarni Aboriginal Corporation
01.2006 - 01.2009
- Answering phone calls
- General office duties
- Purchase orders
- Sorting and posting mail
- Directing calls to employee's
- General office duties
- Updating staff date bases
- Assisting the manager
- Part take in courses to better my knowledge of my role
- Petty Cash
- Audio and copy typing
Secretary/Administration
Joorook Ngarni Aboriginal Corporation
01.2006 - 01.2009
- Letter writing
- Dealing with telephone and email enquiries
- Creating and maintaining filing systems
- Keeping diaries and arranging appointments
- Word processing
Education
Year 10 -
Certificate -
Business Administration
08.2024
Skills
- Good computing skills
- Ability to build good working relationships
- Teamwork
- Office management
- Records management
- Data entry
- Verbal communication
- Mail handling
- Filing and data archiving
- Recordkeeping
- Purchase orders organization
- Quick at learning new things
- Able to work with and part of a team
Licenseandqualification
C Class Driver's License, 08/23/24, Certificate III in Business Administration
References
- Maureen Williams, Ngnowar Aerwah Aboriginal Corporation, 0419 042 893
- Sharlene Armstrong, Derby District High School, 0487 397 851
Education - Highestlevel
Year 10
Timeline
Administrative Officer
Jawoyn Contracting
03.2024 - Current
Administrative Assistant, Personal Assistant
Wyndham Youth Aboriginal Corporation
11.2021 - 08.2023
Woman Shelter Worker
Ngnowar Aerwah Aboriginal Corporation
01.2020 - 01.2020
Centrelink Agent
Ngnowar Aerwah Aboriginal Corporation
01.2019 - 01.2020
Teaching Assistant
Wyndham District High School
01.2015 - 01.2015
Secretary/Administration
Joorook Ngarni Aboriginal Corporation
01.2006 - 01.2009
Secretary/Administration
Joorook Ngarni Aboriginal Corporation
01.2006 - 01.2009
Certificate -
Business Administration
Year 10 -
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