Versatile project coordinator with a passion for successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills. Meticulous attention to detail and successful track record of accomplishing projects on time and within budget constraints. Knowledgeable about planning and executing agile and integration projects.
Hi, I’m
Najat Ibrahim
Summary
Overview
5
years of professional experience
Work History
MATCH OPTIONS
Lead Project Coordinator
09.2022 - Current
Job overview
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Facilitated productive meetings with stakeholders, gathering input on requirements and keeping them informed of progress throughout project lifecycle.
- Supervised approximately 5-10 multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Demonstrating strong analytical skills in creating consolidated reports from multiple data sources, identifying trends, and making actionable recommendations to Director
- Responsible for liaison between team members, clients, and stakeholders, ensuring clear and timely communication
- Oversee, organize, and facilitate project meetings, setting agendas, recording minutes, and following up on action items
- Achievement: A business financial review and analysis insight that the business was not receiving regular payments from a few clients. Upon investigation on all client's payment processes which involved multiple use of different communication channels calls and emails. I successfully negotiated to create a new payment processes and later documented all payment dates and structures for the team. I strengthened the relationship with client's team which helped in creating a positive working environment.
EMPLOYSURE
Program Coordinator
08.2021 - 08.2022
Job overview
- Managed program plans, calendars, updates, travel bookings, and expenses for program managers and team members to ensure alignment with business objectives, optimize efficiency and cost-effectiveness
- Collaborated with the operations team, suppliers, and clients to streamline processes and improve program delivery
- Developed strong organizational and time management skills while working on approximately 50 projects using agile and scrum methods - consistently identified potential risks and implemented mitigation strategies with internal team
- Adapted quickly to changing priorities and deadlines, delivering high-quality results under pressure
- Established strategic partnerships with external organizations, expanding program reach and impact.
- Facilitated regular meetings with team members to discuss progress updates, address challenges, and brainstorm solutions for ongoing success.
- Achievement: A program relied heavily on engagement/attendance to be deemed successful. During a meeting, I voiced about the importance of gentle, creative, and varied communication styles to best attract engagement. I then took initiative and created a communication schedule Gantt chart with key KPI that involved different methods and platforms of communication that achieved the objective effectively and inclusively.
Acť.3
Project Assistant
04.2021 - 07.2021
Job overview
- Maintained high level of accuracy in all project documentation, ensuring consistency and clarity throughout the lifecycle of projects.
- Completed multiple tasks simultaneously to keep projects on schedule by managing deadlines, adjusting workflows and optimize project completion.
- Researched and presented best practices that were useful for the team and project
- Enhanced team communication by organizing and maintaining accurate documentation of meeting notes, action items, and followups.
- Maintained a well-organized document repository for easy access to vital information during the lifecycle of projects.
- Created and drove surveys, analyzed responses, and generated insightful reports to drive decision-making and continuous improvement for the strategy
- Achievement: I oversaw the planning and sourcing of new equipment for a project. It was important that the items fit the brief and would arrive on time for the project launch. I created a thorough analytical spreadsheet of research to compare costs, delivery timeframe, aesthetics, and reviews. I discussed my findings with my team and successfully negotiated with new suppliers that were most cost-effective and able to deliver in a timely manner.
PWN
Membership Project Administrator
11.2018 - 03.2021
Job overview
- General office management with phone and email management, scheduled and recorded meeting/minutes, organizing materials and general admin support
- Managed CRM and website database to track and amend project progress and communications
- Organized critical documentation for easy access and retrieval, increasing team productivity.
- Streamlined administrative processes by implementing efficient workflows that reduced paperwork burdens.
- Achievement: Successfully enhanced project efficiency by streamlining communication channels and implementing effective tracking systems.
Education
Oxford Brookes UniversityOxford, UK
Master of Science from Entrepreneurship And Innovation
05.2024
University Overview
- Studied: Project Management, Change Leadership, Entrepreneurship
University of Technology, Sydney (UTS)Sydney
Bachelor of Science from Bachelor of Management & Creative Intelligence And
01.2020
University Overview
- Studied: Management, Events, Marketing, Creativity and Innovation
Skills
- Critical Thinking
- Attention to Detail
- Project Coordination
- Problem-Solving
- Strategic Planning
- Multiple Priorities Management
- Scope Management
- Documentation Management
- Cost Control
- Excellent communication
- Work Breakdown Structure
- Time Management
- Software Knowledge: (Asana, Trello, IVO, Microsoft Office 365, Salesforce CRM, Square Space, Mailchimp, Tableau, Slack, InDesign, Canva, Marketo, NitroPro, Xero, Survey Monkey, Eventbrite, BrightPay)
Timeline
Lead Project Coordinator
MATCH OPTIONS
09.2022 - Current
Program Coordinator
EMPLOYSURE
08.2021 - 08.2022
Project Assistant
Acť.3
04.2021 - 07.2021
Membership Project Administrator
PWN
11.2018 - 03.2021
Oxford Brookes University
Master of Science from Entrepreneurship And Innovation
University of Technology, Sydney (UTS)
Bachelor of Science from Bachelor of Management & Creative Intelligence And
Similar Profiles
Cleon OdhiamboCleon Odhiambo
Senior Management Accountant at Match Options LimitedSenior Management Accountant at Match Options Limited
LINDELENI FIKISIWE BEZUIDENHOUTLINDELENI FIKISIWE BEZUIDENHOUT
Professional nurse at MatchProfessional nurse at Match
Renee RayRenee Ray
Owner at Talent Match RecruitingOwner at Talent Match Recruiting
Mohammad T. AllamMohammad T. Allam
Lead Project Coordinator at Facilitate Int.Lead Project Coordinator at Facilitate Int.
Shikha ChaudharyShikha Chaudhary
Lead Project Coordinator at Infodrive IndiaLead Project Coordinator at Infodrive India