Naomi Hume
South Perth,WA
Summary
Experienced in managing accounts payable processes, including thorough invoice verification and efficient payment processing. Implements effective methodologies for prompt and accurate completion of financial transactions. Understanding of vendor relationship management and internal financial controls. Highly skilled Senior Executive Support professional with a proven track record of providing comprehensive administrative assistance to diverse departments such as health and safety, legal, and on-site construction.
Overview
5
5
years of professional experience
Work History
Senior Executive Support & Accounts Payable Administrator
FBR (Fastbrick Robotics)
05.2022 - Current
- Managed EFT & DD biweekly payment runs and registers (AUD & International)
- Monitored outstanding invoices and prepayments; netting off double-ups to ensure accurate financial reporting
- Managed monthly credit card accruals and transactions, reconciling credit card statements in financial systems
- Reviewed and processed employee expense claims via Promaster for accuracy and compliance
- Oversaw the matching of invoices with purchase orders and delivery receipts to ensure accuracy
- Ensured accurate coding for projects and purchase orders
- Developed and documented internal accounts payable procedures for invoice processing, payment runs, and supplier account management
- Managed new supplier setups, including credit applications and ongoing relationship management
- Conducted end of month processes and bank reconciliations for multiple accounts and entities
- Conducted weekly inventory reviews of parts on order with $0 standard cost, addressing discrepancies and making necessary adjustments
- Facilitated the preparation and management of legal documentation, including contracts and non-disclosure agreements
- Assisted with the development, implementation, and maintenance of health and safety policies and procedures
- Coordinated health and safety training programs for employees and contractors
- Coordinated construction-related activities and communications between contractors, subcontractors, and project managers
- Assisted with procurement of materials, equipment, and services for construction projects
- Maintained office supplies, equipment, and facilities, and coordinating repairs and maintenance as needed
- Handled external correspondence, emails, and phone calls, and directing inquiries to the appropriate channels
- Provided support to senior management in administrative tasks
Administration Officer/ Health & Safety Representative
St. John of God Mental Wellbeing Services
06.2021 - 05.2022
- Provided high quality administrative and clerical support to the Mental Wellbeing Services clinicians
- As well as providing a welcoming environment for clients, their families and support workers who attend the service
- Optimised the operations of the Mental Wellbeing Services by ensuring that all appointment management, accounting, billing, computer data entry and reporting and other administrative functions are carried out in a professional manner
- Established and managed effective and efficient office management systems
- Prioritised and coordinated work to meet designated time frames
- Acted as Health and Safety Representative ensuring compliance with OSHA regulations through regular audits and corrective action plans and, enhancing workplace safety by conducting thorough inspections and identifying potential hazards
Patient Administration Assistant
St. John of God Hospital Murdoch
08.2020 - 06.2021
- Interviewed patients with a focus on patient ID verification and increasing patient comfort while providing the patient with all relevant information regarding their admissions into hospital and full details of associated costs
- Assisted patients with any with queries, special requests they require and advises relevant departments
- Assisted patients with completion of admissions paperwork via hotline and face to face
- Validated and process admissions forms/ update patient demographics, generate patient admissions files and adhere to sound document management
- Conducted health fund checks
- Quoted uninsured/ WCC/ MVIT patients and insurance companies
- Proficient in Microsoft Office Suite and WebPAS
- Created and update theatre booking’s information as subsequent correspondence is received from Specialist practices to hospital
Education
Certificate IV in Accounting And Bookkeeping -
Monarch Institute
Skills
- Accounts Payable Operations
- Financial Account Reconciliation
- Detail-Oriented Data Management
- Administrative Support
- Effective Organizational Skills
- Accurate Data Entry
Timeline
Senior Executive Support & Accounts Payable Administrator
FBR (Fastbrick Robotics)
05.2022 - Current
Administration Officer/ Health & Safety Representative
St. John of God Mental Wellbeing Services
06.2021 - 05.2022
Patient Administration Assistant
St. John of God Hospital Murdoch
08.2020 - 06.2021
Certificate IV in Accounting And Bookkeeping -
Monarch Institute
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