Naomi Stephens

Professional in financial services with comprehensive expertise in managing financial records and ensuring accurate reporting. Adept at fostering team collaboration and driving results through meticulous financial analysis. Renowned for reliability and adaptability in dynamic financial environments.

Professional with comprehensive experience in financial accounting. Skilled in financial reporting, budget management, and regulatory compliance. Strong focus on team collaboration and achieving measurable results. Adaptable and reliable, excelling in dynamic environments.

• Assist with Capital Works Projects (WIP) – provide financial and asset management support
• Create and run various reports and enquiries on Councils Assets and Works Orders
• Dispatch Asset Work Orders to Local Disaster Command Centre and Field Command Centre staff in the event of a natural disaster/ wet weather event
• Update the Council Website and Intranet in the event of a natural disaster/ wet weather event using Council’s Wet Weather Database for road closures etc.
• Spatial analysis using GEOHub, Nearmaps and Arc GIS for asset capitalisation, customer requests, allocation of asset work orders and other various enquires
• Creating fields, templates and assisting with data uploads in the new asset register
• Processing asset transactions such as asset capitalisation, creation, adjustments, and disposals in Council’s general ledger and asset register
• Asset transactions such as WIP clearance and appropriate journals (Works in Progress) including sending correspondence to project officer/project owners to confirm the closing WIP balance is valid for audit evidence
• Analysing financial ledger transactions for asset capitalisation to ensure compliance with Council’s asset policies and procedures, and relevant Australian Accounting Standards
• Preparing asset capitalisation supporting documents
• Create purchase requisitions, purchase orders, process amendments and goods receipts
• Run and create financial reports for EOM, EOF etc.
• Reconcile and create reports on Purchase Orders against Capital and Operational Accounts/ Budgets ensuring commitments/ actuals are correct
• Assist staff with budgets and forecasting
• Bond and Bank Guarantee lodgments and releases in T1 Property and USI
• Managing all cash in and out for Caloundra Music Festivals and Sunshine Coast Stadium Football events, allocation of floats, cash sweeps, cash counting, delivery of cash to security for banking and completing end of event reconciliations required
• Assisting Systems Accountants and the Cia Project Team with systems testing then creating procedures and fact sheets
• Providing support to the Financial Accounting Team including operating and capital chart maintenance, creating operating and capital account numbers, journal processing, posting to the general ledger and various financial reconciliations as required
• Debtor account credit apply cleanups, creating debtor invoices and credit notes
• Assisting with debtor trial balance reports for EOM, issuing EOM statements to councils debtors, performing reconciliations on debtor accounts
• Processing bond refunds in USI and T1 Property for event staff and debtor accounts
• Contract Administration including tender evaluations, contract variations, various reports, meetings, contractor correspondence, tender information sessions etc.
• Update/create Fact Sheets, Permit Applications and Guidelines and Procedures
• Review, create and implement procedures for Civil Asset Management, Accounts Receivable and Transport Infrastructure Management
• Produce various Council Reports including Infocouncil Reports, Contractor Performance Reports, Branch Manager Reports and Cintellate Reports
• Running end of month reports in BITools and ProjectHUB on TIM Branch Capital Works Projects/ Programs and producing power point presentations for manager meetings showing project expenditures, budget progress/ forecasts against actuals and risks and issues
• Working Box Office for Ticketed Events assisting with ticketing duties – V114
• Creating Profit and Loss reports for the Venue 114 Manager after large Events
• Daily banking for all eftpos transactions for all Venue 114 Events (USI)
• Assisting with planning, organising and working Venue 114 Events, including areas of bar, café, box office/ ticketing, event set ups and event pack downs
• Debt recovery for Venue 114 and Community Spaces
• Monthly and Quarterly Statistics Reports for Venue 114, Altitude Nine and Community Spaces

• Administration support for Parks and Gardens, Civil Asset Management, Transport Infrastructure Management and Finance
• Backfilling as Branch Managers Assistant
• T1 Finance/ CiAnywhere - Order Controller, Financial Accounting Officer, Asset Accounting Officer
• T1 Property - Key User
• T1 Property - BAGS Officer (Bonds and Bank Guarantees Module)
• T1 Property – Credit Management/ Accounts Receivable Officer (Debtors Module)
• AMS Maximo 7 – Key User – Brief roles with CONFIRM Team
• T1 ECM - Tasklist Administrator
• EDDIE Business Champion
• DIS Partner
• Disaster Management Member for the Local Disaster Command Center (LDCC), and Field Command Center (FCC)
• Applications Administrator for Civil Asset Management
• Replicon Mobile Timesheet Administrator
• Ci Anywhere Business Champion
• Monitoring Capital Works Projects and Programs in ProjectHUB
• Organising and managing Council and depot events and functions, charity events/ fundraisers, end of year celebrations, toolbox meetings, corporate annual administration conferences and engineering conferences
• Finance Officer, Gate Operations Officer and Events Officer for the Caloundra Music Festival and football events for the Sunshine Coast Stadium
• Venue Business Officer for Venue 114, Altitude Nine and Community Spaces
• Bar Attendant, Venue Attendant, Box Office & Digital Marketing Officer for Venue 114

• HLTAID011 - Provide First Aid, 2024
• SITHFAB021 - Provide Responsible Service of Alcohol, 2024
• Working with Children – Blue Card, 2024
• Women’s Leadership Program, 01/01/16, 12/31/17
• Work Experience with Senior Management Accountant, 2016
• Councils Mentor Program, 2016
• Infrastructure Services Young Leaders Team, 2015
• Shaping up for Future Success, 2014
• MYOB Accounting, 2006
• Local Disaster Management – various courses, Various

• Microsoft Office Suite, Highly Competent
• Geospatial Systems: GEOHub Mapping, Near Maps and ArcGIS, Highly Competent
• Asset Management Systems: Maximo 7 and CONFIRM, Highly Competent
• Finance Systems: Ci Anywhere, T1 Finance and T1 Property, Highly Competent
• Previous SCC programs used for Customer Service and Finance: Civic View and Proclaim, Competent
• MYOB Accounting, Competent
• Open Windows Contract Management System, Competent
• USI Ungerbock – Event Management System, Competent
• Electronic Document Record Management Systems: Info-Vision, Infoxpert, T1 ECM and EDDIE, Highly Competent
• Corel Draw, Competent
• InfoCouncil, Competent
• ProjectHUB, Competent