Natalie Ngawhika

Contract Drafting and Negotiation: Craft and prepare detailed and precise subcontracts tailored to industrial and energy projects, negotiating terms to align with project objectives while minimizing risks.

• Project Coordination: Conduct weekly meetings with project teams to address and resolve commercial issues, ensuring project alignment and success.
• Process improvement: Actively participated in continuous improvement initiatives aimed at enhancing the effectiveness of contract administration processes.
• Compliance Management: Ensure contracts adhere to industry regulations, standards, and legal requirements, including environmental, health, and safety regulations specific to the sector.
• Risk Assessment: Identify and evaluate potential risks associated with contract terms and conditions, implementing strategies to mitigate these risks and protect organizational interests.
• Change Order Management: Handle modifications to contracts efficiently, managing change orders, amendments, and variations to address project scope adjustments and unforeseen issues.
• Dispute Resolution: Resolve contract disputes through effective negotiation and conflict resolution techniques, maintaining positive relationships with stakeholders while protecting the company’s position.
• Documentation Control: Maintain comprehensive records of all contract-related documents, including agreements, correspondence, and amendments, ensuring accurate and accessible documentation.
• Payment and Billing Administration: Oversee contract payments, verifying invoices, and managing financial transactions in accordance with contract terms and project budgets.
• Stakeholder Communication: Communicate contract terms and changes clearly to stakeholders, ensuring alignment and understanding between all parties involved in the project.

• Contract Analysis: Conduct detailed reviews for over 30 active contracts to identify key terms and associated risks, ensuring clarity and compliance.
• Project Kick-Off Management: Facilitate kick-off and pre-execution meetings, assigning tasks and deadlines to ensure smooth project initiation.
• Discrepancy Resolution: Liaise with clients, bid managers, and commercial teams to resolve contractual discrepancies and reach mutually agreeable solutions.
• Documentation and Reporting: Establish and maintain critical project documents, including claims registers, rights and obligations registers, and financial forecasts.
• Variation and Invoicing Management: Execute contract variations and manage invoicing in accordance with contract terms, ensuring accuracy and compliance.
• Global Project Oversight: Manage international projects, coordinating communications and documentation across different time zones and cultural contexts.

• Document Control: Maintain and organize project documentation, including contracts, reports, and correspondence, ensuring easy retrieval and compliance with organizational standards and regulations.
• Risk Management: Identify potential project risks, assess their impact, and implement mitigation strategies to minimize disruptions and ensure project success.
• Stakeholder Communication: Facilitate clear and effective communication with project stakeholders, providing updates, addressing concerns, and ensuring alignment with project goals and expectations.
• Contract Administration: Draft, negotiate, and manage contracts and subcontracts, ensuring compliance with terms and conditions while handling any issues or amendments that arise.
• Client Claims Preparation: Prepare and submit monthly client claims, addressing queries and providing detailed cost substantiation as needed.
• Financial Reporting and Forecasting: Assist with monthly cost forecasting, financial reporting, and budget management, including daily cost reports for labor, plant, and materials.
• Procurement and Purchasing: Manage supplier relations, negotiate contracts, and oversee procurement processes, including purchase orders and goods receipting.
• Effective Training and Mentoring: Provide comprehensive training and mentoring to new hires, equipping them with essential skills, a thorough understanding of internal processes, systems, and requirements before they transition to their site roles.

• Site Coordination: Oversee daily site operations, ensuring that activities align with project plans and schedules. This includes managing logistics, coordinating between different teams, and addressing any site-specific issues.
• Documentation Management: Maintain accurate and organized records of site activities, including daily reports, dockets, attendance logs, safety inspections, and correspondence. Ensure all documentation complies with project requirements and regulatory standards.
• Resource Management: Manage site resources such as materials, equipment, and personnel, ensuring they are used efficiently and effectively. Monitor inventory levels and coordinate with suppliers to maintain stock.
• Communication Facilitation: Act as a liaison between site personnel, project managers, and external stakeholders. Facilitate clear communication to ensure everyone is informed of project updates, changes, and requirements.
• Payment and Invoicing Management: Efficiently handle payment and invoicing processes on-site by verifying and processing invoices in accordance with contract terms and project budgets
• Contract Administration Support: Assist the senior contract administrator in preparing contracts, amendments, and corresponding documentation.
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• Conducted Regular Compliance Audits: Performed detailed audits and inspections to assess adherence to regulatory requirements and internal policies, identifying areas for improvement and ensuring corrective actions were implemented.
• Led Compliance Training Programs: Designed and delivered training sessions to educate employees on regulatory requirements, company policies, and ethical conduct, ensuring widespread understanding and adherence.
• Managed Compliance Investigations: Investigated reported compliance issues and potential breaches, documenting findings and coordinating with legal and management teams to address and resolve any violations.
• Monitored Regulatory Changes: Kept abreast of changes in laws and regulations, assessed their impact on organizational practices, and adapted internal policies and procedures to maintain ongoing compliance.

• Regulatory Compliance Oversight: Ensure that projects and activities comply with heritage conservation laws and regulations. This involves reviewing and interpreting heritage legislation and guidelines to guarantee adherence to legal requirements.
• Heritage Site Assessments: Conduct assessments and surveys of heritage sites to evaluate their condition and significance. Provide recommendations for preserving and protecting heritage assets in line with conservation standards.
• Permit and Approval Management: Manage the application process for permits and approvals related to heritage sites. Prepare and submit documentation, liaise with regulatory bodies, and ensure that all necessary permissions are obtained before project commencement.
• Stakeholder Engagement: Engage with stakeholders, including government agencies, heritage organizations, and the community, to address concerns and gather input on heritage conservation matters. Facilitate consultations to ensure that heritage values are considered in planning and decision-making.
• Education and Training: Develop and deliver training programs on heritage conservation practices and compliance requirements. Educate staff, contractors, and stakeholders on best practices for preserving heritage assets and maintaining compliance with heritage regulations.