Natalie Smith

• Managing accounts e-mail inbox with approximately 100 incoming emails daily (paperless accounts payable)
• Manage new supplier forms, set up and amend details for suppliers in financial system
• Processing of high volume invoices against purchase orders and workflow for approval
• Preparation and payment of sundry, direct debits and Bpay
• Reconciliation and processing staff reimbursements and umpire payments
• Reconciliation of employee credit cards
• Prepare weekly and monthly payment runs for approval and transmission
• Reconcile monthly statements
• Month end reporting
• Maintain relationships with key stakeholder, following up with suppliers and staff relating to processes to ensure invoices can be paid on time
• Assisting staff College wide with system purchasing queries
• Training all new accounts payable staff
• Utilise systems and review processes to ensure they are the most efficient and effective

• Daily Funding - direct debits and cheques
• ERF Funding - direct debits
• Creating and processing journals
• Banking
• Investment bank statement reconciliations for audit purposes
• Scanning and indexing of all documentation
• Creating spreadsheets and data entry
• Mail outs
• Updating of client details in Acruity
• Assisting with withdrawals, rollovers and terminations
• General administration

• Implementing and managing of all documentation associated with the processing of accounts payable and accounts receivable
• Month end reports
• Prepare and lodge BAS and PAYG
• Prepare all company documentation for yearly tax returns and liaise with company accountants
• Office management including customer service and reception
• Other duties as requested

Accounts Receivable

• Invoice / credit all products, technical job sheets and maintenance contracts
• Monthly debtor and maintenance statements
• Maintenance renewals
• Weekly debt collection
• Cash receipts / banking
• Credit card transaction processing
• Debtor eft processing

Accounts Payable

• Process creditor invoices, matching purchase orders and/or code non stock invoices
• Perform fortnightly and monthly payment runs
• Reconcile statements

Other duties

• Supervision of Junior Accounts Clerk
• Daily bank reconciliation
• Assist with cash flow statement
• Assist with BAS
• Provide high level of customer service

Various Accounts Payable and Accounts Receivable assignments

• Management of all documentation associated with the processing of accounts payable and accounts receivable on a daily basis.
• Typing of all vehicle invoices, quotations and other typing as requested
• Create new internal documents - leave forms, personal detail forms, staff listings details and accounting documents
• Reconcile daily cash sales (cash, cheque, fleet and credit card) for Service and Parts department
• Management of month end creditor / debtors including: reconciliation of invoices with statements, payment selection, printing cheques, remittance advices and statements. Month end reports and rollover.
• Following up outstanding debtors

• Preparing all documentation associated with the processing of accounts payable
• Managing $1000.00 petty cash float
• Managing the asset register
• Preparing and processing of internal journals and inter-regional transfers
• Collecting, receipting and banking of revenue received