NATASHA COYNE
Golden Bay,WA
Summary
Highly motivated and detail-oriented administrative professional with exceptional time management skills and a strong work ethic, thriving in high-pressure environments. Known for a friendly and mature demeanor, adept at navigating the daily challenges of a dynamic workplace while collaborating effectively within a team or working autonomously. A self-starter who embraces opportunities for continuous learning and skill development, complemented by excellent written and verbal communication abilities. Proficient in various office software, ensuring efficiency and productivity in all tasks.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Travel & Office Coordinator
Draslovka Mining & Process Solutions
Morley, WA
03.2025 - 08.2025
- Organize and manage travel arrangements, including air travel, hotel accommodations, and dining reservations.
- Assist with visa applications and other travel documentation.
- Track travel issues, policy compliance, and expenditures.
- Coordinate with service providers and escalate concerns to supervisors.
- Managed scheduling for executive team, optimizing time allocation and meeting efficiency.
- Fostered communication between teams, ensuring alignment on project goals and deadlines.
- Streamlined inventory management processes, reducing supply shortages and excesses.
- Developed and implemented office procedures to enhance productivity and organization.
- Coordinated daily office operations and maintained efficient workflow among departments.
Personal Leave
Personal Leave
Perth, WA
06.2024 - 03.2025
- Dental Treatment
Project Administrator/Mobilisation Administrator
MAYFIELD INDUSTRIES
12.2023 - 07.2024
- Mobilise and onboard electricians, TAs, and apprentices to site.
- Ensure compliance with site access requirements such as medicals, inductions, tickets, and PPE.
- Guide Project Managers on the Travel Management Procedure and liaise with staff during the process.
- Complete the mobilization process from start to end.
- Prepare ITP test sheets and folders and manage ITP records. Compile and format IOMs for client approvals.
- Process account and vendor application forms.
- Assist with project proposals, RFPs, RFQs, tenders, budgets, cash flows, and schedules.
- Coordinate and monitor projects, ensuring deadlines and milestones are met.
Recruitment/Mobilisation Coordinator (Age Care - East)
COLLAR GROUP
08.2023 - 12.2023
- Accommodation & Travel Management:
- Book and manage AirBNB & Booking.com accounts.
- Arrange flights and travel itineraries.
- Liaise with accommodation hosts and candidates (nurses).
- Send itineraries and manage travel requirements.
- Conduct weekly welfare checks and provide ETA updates.
- Manage check-ins and check-outs.
- Database, Invoicing, and Communication:
- Use JobAdder for database management, upload invoices to AirWallex, and send to Accounts Receivable.
- Monitor and manage the accommodation inbox.
- Use Deputy Database for rostering.
- Monitor incoming calls during night shifts.
- Contact Age Care nurses for shift placements.
HSEQ ADMINSTRATOR
RADLINK COMMUNICATIONS
08.2022 - 12.2023
- Lucidity - Updating & Monitor
- Tools & Asset Management
- Risk Assessment Management
- Incident Reports
- Updating & Monitoring Sharepoint
- Document Control
- Updating Policies & Procedures
- Updating Project specific induction packages
- Monitoring & collecting all expired insurances from company contractors.
- PowerPoint - Transferring & updating all policies, procedures & inductions for staff & Contractors.
- Liaising with new contractors & collecting all documentation required.
- Prepare files for FSC 2022 Audits
- Updating & Monitoring Chemical registers.
- Updating emergency preparedness
- Monitoring the HSEQ email address
MOBILISATION COORDINATOR/PROJECT ADMINISTRATOR
ETA RECRUITMENT - DESTEC CRUSHERS
10.2022 - 07.2023
- Mobilisation & onboarding New Starters
- Liaising with personnel to be compliant with Rin Tinto site access requirements such as medicals, inductions, tickets, PPE.
- Provide guidance and information to all Project Managers and in relation to the Travel Management Procedure & continue to liaise with staff during the process.
- CHF Submissions for Site access
- Using on a day-to-day basis: INX Inflight, RTTMS, SAP, Microsoft Office applications, Prospect & Stems
- Book flights & Accommodation
- Liaise with Shutdown recruitment on boarders to gain all compliant documents.
- Daily meetings with HR, Accounts, Project Administrator on Site
- Document control
- Roster update and Timesheet submissions
- Contractor Hours
Site Administrator
SODEXO - RIO TINTO SITE (RIO INDUCTED)
08.2021 - 10.2022
- Using on a day-to-day basis INX, Excel, IFMS SharePoint and Microsoft Office applications.
- Front of house administration duties, greeting all visitors and staff.
- Providing excellent customer service to all staff and residents
- Coordinating flights and site accommodation bookings in high volume
- Assisting with staff rosters
- Liaising with clients and upholding Sodexo's values
- Liaising with Building maintenance team on maintenance jobs
- Assisting with on boarding of new employees in large numbers
- Maintaining records and accurate data entry for 300-1800 personnel
- Ensuring high level of compliance with OHS
Site Administrator
CIVEO MORANBAH - OPERATIONS DIVISION
MORANBAH
10.2019 - 07.2021
- To complete daily activity checklists for the shift including (where directed) running reports usi accommodation software package and Microsoft software and carrying out general administration duties.
- Create and process bookings according with workflow company specifics.
- To work seamlessly with colleagues to ensure a good communication flow is maintained with
- Departments of the company.
- Competent database skill in using RMS, ESS, SAMS, Microsoft Office and POS systems and learni database systems used when required.
- Daily Reports completed with a strong focus to detail.
- Communicating and liaising with companies such as, BHP, Anglo Coal, Anglo America, G&S, Pac National, Monadelphous and Private Corporation groups.
- To develop and maintain strong relationships with local representatives of key clients to ensure levels meet and exceed their expectations.
- Preparing and processing invoices using Purchase Order or specified payments in line with clie contractual requirements.
- To ensure all health, safety, quality, and environmental standards are strictly met, ensuring a sa environment for employees, customers, contractors, and visitors, and promptly reporting any issues.
Program Coordinator
OSHClub - Port Kennedy Primary School
11.2012 - 03.2019
- Plan, implement and evaluate stimulating and diverse weekly relevant programs.
- Document observations and incidents of individuals or groups.
- Operate the program within the Quality Assurance.
- Manage the overall budget associated with the successful running of the program.
- Completion of daily checklist relating to the successful running of the program.
- Communication and Liaison with key School Contacts.
- Supervise and support all staff members working at the program.
- Facilitation of 6-monthly staff appraisals with all staff working at your program in consultation with the Regional Manager.
- Liaise with Regional Manager regarding, and staffing/behavioral issues being experienced.
Sales Coordinator
TRANSTANK
08.2011 - 10.2012
- Liaising directly with customer and when required update projects.
- Ensure Invoices are duly authorized and sent to accounts Payable.
- Collate & Prepare Sales/forecast reports as and when required.
- Attending to incoming phone calls to customer or potential clients.
- Ordering processing & providing lead times for delivery & provide follow up sales services.
- Provide Customer Service with Strong attention to detail.
- Coordinating Logistics for freight & transport to customers.
- Coordinate Sales & Supply.
- Updating & entering Sales Orders and Purchase orders into Netsuite.
- Collate& Prepare Quality Assurance Certificates & Inspection Test documents.
Administration Officer
WILSON GROUP
03.2010 - 08.2011
- Customer Service
- Troubleshooting using VNC database.
- Operate switchboard and answering customer enquiries.
- Creating and continually maintaining a database via Microsoft Excel that enters and updates for NonPayment Fees.
- Banking & Petty Cash.
- Developing & Maintaining Incident Reports.
- Cheque Requisitions' & Refunds.
- Formatting / Amending Parking Rates via database & Internet.
- Develop & write correspondence business letters.
- Assist with preparation of Tenders.
- Booking and organise flights & accommodation.
Reception/Administration Assistant
JANDAKOT AIRPORT
08.2010 - 02.2011
- Managed the switchboard while providing assistance to customers, visitors, and staff.
- Delivered customer service and referred clients when necessary.
- Prepared executive correspondence and business documents.
- Provided personal assistant support to the Managing Director as needed.
- Managed event diaries and prepared contracts.
- Led committee meetings and shared minutes.
- Supported presentations, planning, and travel arrangements.
- Prepared monthly sales invoices.
Customer Service Desk
COCKBURN SHOPPING CENTRE
06.2009 - 12.2009
- Microsoft Office Bookings.
- Data Entry.
- Switchboard.
- Communicating with customers.
- Gift voucher issuing.
- Complaint resolution.
- Fostered a positive work environment by consistently treating all employees and customers with respect and consideration.
- Effectively daily communication with supported sales, marketing, and administrative teams.
Administration officer
KARNET PRISON
02.2009 - 08.2009
- Switchboard.
- Data Entry.
- Microsoft Office.
- Database.
- Internal and External Mail.
- Booking Appointments.
- Correspondence Writing.
- Filing.
- Client service.
- Established efficient workflow processes, monitored daily productivity, and implemented modifications to improve overall effectiveness of office personnel and activities.
Sport Instructor
KELLY SPORT
01.2007 - 01.2008
- 6-8 Week structured programs, Soccer, Athletics, football, Tee Ball taught to After-School K1-7 S
- The children gain new Team building and sport skills.
Science Interpreters
WORLD OF ENERGY
01.2001 - 01.2006
- Teaching and interpreting science concepts Renewable energy, Electricity, Environmental Conc students from 1-12K and visiting tourists.
- Learning and implementing World of Energy Programs to follow school's curriculum criteria, Sch holiday program book
Education
Certificate III - Business & Administration
SWC Training
01.2021
Bachelor of Education - Primary Teaching
Murdoch University
Perth, WA01.2012
Certificate I - Art: Drawing, Design, Screen Printing, Pottery and Jewelry Making
Rockingham Tafe
01.1994
Advanced Office & Secretarial Course - undefined
Perth Reception Services Training College
01.1992
Skills
- Ability to communicate and relate to a diverse range of people
- Ability to set and meet goals and objectives
- Able to work proactively, autonomously, and plan accordingly
- Able to work under pressure in demanding situations
- Can-do attitude
- Database management
- Detail-focused
- Excellent interpersonal skills
- Excellent IT skills
- Resilient and able to adapt to change
- Well-developed written and oral communication skills
- Schedule coordination
- Office administration
- Travel coordination
- Customer service
- Scheduling
- Workflow oversight
- Budgeting and finance
Certification
- WORKING WITH CHILDREN CARD (WWCC) 01/2020
- Certificate III Business & Administration
- RSA - Responsible service of alcohol
Timeline
Travel & Office Coordinator
Draslovka Mining & Process Solutions
03.2025 - 08.2025
Personal Leave
Personal Leave
06.2024 - 03.2025
Project Administrator/Mobilisation Administrator
MAYFIELD INDUSTRIES
12.2023 - 07.2024
Recruitment/Mobilisation Coordinator (Age Care - East)
COLLAR GROUP
08.2023 - 12.2023
MOBILISATION COORDINATOR/PROJECT ADMINISTRATOR
ETA RECRUITMENT - DESTEC CRUSHERS
10.2022 - 07.2023
HSEQ ADMINSTRATOR
RADLINK COMMUNICATIONS
08.2022 - 12.2023
Site Administrator
SODEXO - RIO TINTO SITE (RIO INDUCTED)
08.2021 - 10.2022
Site Administrator
CIVEO MORANBAH - OPERATIONS DIVISION
10.2019 - 07.2021
Program Coordinator
OSHClub - Port Kennedy Primary School
11.2012 - 03.2019
Sales Coordinator
TRANSTANK
08.2011 - 10.2012
Reception/Administration Assistant
JANDAKOT AIRPORT
08.2010 - 02.2011
Administration Officer
WILSON GROUP
03.2010 - 08.2011
Customer Service Desk
COCKBURN SHOPPING CENTRE
06.2009 - 12.2009
Administration officer
KARNET PRISON
02.2009 - 08.2009
Sport Instructor
KELLY SPORT
01.2007 - 01.2008
Science Interpreters
WORLD OF ENERGY
01.2001 - 01.2006
Certificate I - Art: Drawing, Design, Screen Printing, Pottery and Jewelry Making
Rockingham Tafe
Advanced Office & Secretarial Course - undefined
Perth Reception Services Training College
Certificate III - Business & Administration
SWC Training
Bachelor of Education - Primary Teaching
Murdoch University