Overview
Work History
Education
Timeline
Generic

Nathan Allan

Rosebery,Australia

Overview

29
29
years of professional experience

Work History

Health Coordination Officer

Faculty of Medicine and Health, University of Sydney
Sydney, NSW
01.2021 - Current
  • Make sure all facilities within the SWHB are in working order and if they’re not, take action to have maintenance/repairs done
  • Furniture relocations within the SWHB where needed
  • Organising tradespeople to undertake specific tasks within the SWHB
  • The use of ARCHIBUS to organise jobs/tradespeople within the SWHB
  • Using various systems to complete/organise tasks (ie ARCHIBUS, UNIBUY, Campus Assist, TEAMS and other Microsoft Word applications) within the SWHB
  • Opening and closing locked doors for tradespeople, fellow staff members where needed
  • Undertake “handy work” at times within the SWHB
  • Liase with many tradespeople/removalists via phone and face to face
  • Liase with outside companies to obtain quotes for certain jobs within the SWHB
  • Build relationships with internal and external shareholders
  • Report any building faults/issues within the SWHB and arrange for them to be fixed
  • Order specific items for many stakeholders within the SWHB
  • Install various items (shelves, tables etc) throughout the SWHB
  • Always keep all Fire Warden signs/documents up to date
  • Act/fix/investigate any faults within SWHB that have been logged via the online fault portal
  • Act on any faults/issues related to the Interloc Locker system
  • Help (when needed) with deliveries into the loading dock of the SWHB
  • Purchase items via the Operations Team corporate credit card when needed
  • Communicate all credit card purchases and provide tax invoices for said purchases to the Operations team accounts staff member
  • Move items to and from other FMH buildings when needed.

Facilities/Resource Officer

Faculty of Medicine and Health, University of Sydney
Sydney, NSW
01.2020 - 12.2020
  • Furniture removal
  • Furniture relocations
  • IT installations
  • Decanting of office space
  • Organising tradespeople to undertake specific tasks within FMH
  • The use of ARCHIBUS to organise jobs/tradespeople within FMH
  • Arranging staff access to specific areas within FMH
  • Arranging keys to be picked up from G12 and delivering them to managers/end users
  • Using various systems to complete tasks (ie SketchUp, ARCHIBUS, UNIBUY, Campus Assist, TEAMS and other Microsoft Word applications)
  • Opening and closing locked doors when needed
  • Have been called upon to undertake “handy work” within various buildings within FMH (ie, hanging frames, constructing and deconstructing office furniture)
  • Have also been called upon to check Air-Conditioning issues
  • Have been called upon to use the timetable system to check bookings etc on certain venues within FMH
  • Liase with many tradespeople/removalists via phone and face to face daily
  • Liase with outside companies to obtain quotes for certain jobs on campus
  • Build relationships with internal and external shareholders
  • Arrange secure storage for assets across many buildings.

Teaching and Curriculum Coordinator

Sydney School of Education and Social Work, University of Sydney
Sydney, NSW
01.2018 - 01.2020
  • Provide a broad range of teaching, curriculum and operational support to academic and teaching staff to meet the needs of the School
  • Coordinate the compilation of academic content and materials prepared by academic and teaching staff for programs of study, for printed publications and/or uploading to online systems
  • Provide teaching and curriculum support services in line with academic requirements and the overall timetable for the work area
  • Coordinate accreditation requirements for one or more programs of study
  • Ensure compliance with relevant legislative and regulatory controls, and ensures a safe working environment for all staff and students
  • Coordinates processes for teaching activities, including unit of study outlines templates, assessments, examinations, plagiarism, special considerations, prizes and scholarships, result processing and student evaluation sheets
  • Coordinates processes for curriculum management including unit of study proposals and changes, majors and cross-listing, degree and program core and electives and required accreditations
  • Manages the organisation of teaching-related School events and functions, particularly the School annual award ceremony
  • Coordinates the School’s timetabling, liaising with academic staff, tutors and Program Directors as required
  • Administer timetabling adjustments as required
  • Design and deliver reports to the School Administration Manager and the Director, Professional Engagement and Program Support regarding the timetabling schedule, enrolments and adjustments throughout the year, recommending improvements to increase the efficient use of facilities
  • Participate in Faculty and University meetings regarding timetabling, representing the SSESW needs and adapting School processes as required
  • Ensure the AV needs are logged and tended via CIS and the building attendants to ensure the smooth running of teaching and to improve the student experience
  • Ensure clear communication is provided well in advance of any changes to staff and students, considering first the impact to students and providing recommendations to avoid disruption to the timetabling and to maintain a positive student experience
  • Coordinates the production of work area publications, source and update information used in the publications, provides information for School publications and oversee updates on the work area’s printed and online publications
  • Ensures accuracy of information on University and School systems used to support curriculum management and teaching activities (including Sydney Student)
  • Ensures the work area complies with Faculty’s requirements including the Faculty’s management procedures, annual reporting and regular reviews, etc
  • Performs work activities relevant to the role’s key accountabilities as approved by the Manager and commensurate to the role’s classification level.

Facilities Manager/Timetabling Coordinator

Sydney School of Education and Social Work, University of Sydney
Sydney, NSW
01.2016 - 12.2017
  • Ensure basic facilities within 3 buildings (A35, A36 and A22) are well maintained
  • Log a number of different jobs via CIS to keep the buildings maintained
  • Oversee building projects, renovations and refurbishments within 3 buildings
  • Keep records of all leased assets within 3 buildings
  • Organise the collection/delivery of all out of lease assets every 3 months
  • Organise the ordering of new assets and leased items within the School
  • Organise staff/student security access to A35, A36 and A22 via CIS
  • Allocate office space for new appointments
  • This can be anywhere from 5-20 new staff/HDR students per year
  • Organise new equipment and office space for all new HDR students
  • Arrange the removal of rubbish within 3 buildings
  • Receive and sign for delivered items within the school
  • Liase with staff members once ordered items are ready for collection
  • Order items for academic staff when needed
  • Provide assistance to staff when light items need to be removed/removed/relocated
  • Reconcile staff corporate card via Concur on a monthly basis
  • Obtain quotes from various companies for various assets within 3 buildings
  • Order and keep records of new IT equipment for all new HDR students
  • Make sure the 3 facility cars are maintained and serviced throughout the year
  • Champion” for the new FollowMe print system within the School
  • Take and make bookings of rooms within the school for academic staff, general staff and student associations
  • Timetable approximately 365 Education and Social Work units of study whilst keeping clashes to a bare minimum
  • Liase with numerous academic staff members to create the school calendar each semester for each year
  • Liase with academic staff for their timetable requests
  • Make changes (as per requests) to timetables via the timetable system
  • Liase with the Office of Professional Engagement and Program Support for timetable changes for new units, amendments to programs and new programs
  • Liase with staff members once changes have been made
  • Liase with central timetabling for various timetable issues
  • Make extra room bookings for staff as needed
  • Make sure all Education and Social Work units of study are timetabled into appropriate rooms throughout the University
  • Make sure all A/V related enquiries are tended to via CIS and the building attendants
  • Contact students when a change to their timetable takes place
  • Liase with staff within the school and outside the school if a clash occurs for a quick resolution.

Master of Teaching Administrator

Faculty of Education and Social Work, University of Sydney
Sydney, NSW
04.2011 - 12.2015
  • Update all hard copy and online handbooks with the most up to date information about each stream within the degree
  • Manage all hard copy and online applications for each stream
  • Send offer letters/email and rejection letters to all applicants
  • Organise the annual Master of Teaching awards evening
  • Liaise with Master of Teaching students via email, face to face (student counter) and via telephone
  • Arrange “At risk” interviews with students who have failed units of study within the degree
  • Arrange interviews for successful applicants within certain stream of the Master of Teaching
  • Liaise with academic staff about any changes to the degree
  • Liaise with the practical placement unit about students going out on their practical placements.

Student Records/Awards Coordinator

Student Centre, University of Sydney
Sydney, NSW
07.2007 - 03.2011
  • Writing reports and publications
  • Awarding students across all Faculties when prompted
  • Dealing with enquiries and requests for information from both internal and external clients
  • Ensuring that financial, legal or administrative requirements and regulations are complied with
  • Ensuring that data is protected
  • Classifying and indexing records
  • Ensuring that records are easily accessible when needed
  • Providing students with information via phone, email and face to face via the student counter
  • Running weekly reports on student’s progress for awarding purposes
  • Cross checking students results via spreadsheet for awarding purposes
  • Liaised closely with graduations staff to make sure the correct students were due to graduate
  • Liaised closely with multiple staff members across the whole university via phone, email and face to face
  • Provided training for other staff members in the use of FLEXSIS.

Admissions Officer

Direct Admissions Office, University of New South Wales
Sydney, NSW
11.2006 - 06.2007
  • Assess international student applications and issuing letters of offer and rejection letters ensuring quick turnaround time
  • Maintain student files and data
  • Correspond with potential students, families and agents
  • Maintain databases in regard to student information
  • Assist in the implementation of market strategies and plans for Marketing and Admissions Managers
  • Assist in the production of UNSW promotional material in liaison with the Marketing and Admissions Managers and the Communications Office
  • Assist in updating website material and social media for UNSW consultation with the Marketing and Admissions managers and the Communications Office
  • When necessary to take over the responsibilities of fellow team members who are travelling, including receiving visiting agents, schools, parents and other visitors
  • Assisting the Registrations Office in peak times with general administration and issues related to student enrolment
  • General office administration as directed by the Associate Dean (Marketing and Admissions).

Enrolment/Admissions Officer

Sydney Business School, University of Wollongong
Sydney, NSW
03.2006 - 10.2006
  • Respond promptly and in an effective, friendly, sensitive and professional manner to all enrolment enquiries, whether received verbally, by telephone, letter, or by email
  • Follow up as required with prospective parents to secure applications leading to prospective enrolments
  • Administer mail outs, data collection, data entry and fee collection in relation to the application and enrolment processes
  • Maintain and provide, as required, statistical reports regarding enrolments and vacancies for the current year and subsequent years
  • Input and maintain accurate family information in the School database (used for accounts, letters, reports, etc.) Maintain statistics and records appropriate to provide information on parent and student profiles, applicant and enquiry information, enrolment growth information and other information as required by the Principal and/or School Council
  • Maintain and manage enrolment waiting lists
  • Arrange interviews for future enrolments with the School Leadership Team and prepare detailed interview folders for these interviews
  • Ensure that all confirmed new students receive information regarding book lists, uniforms and medical questionnaires prior to commencement at the School
  • Assist with Open Mornings, Orientation days and other events as required.

Admissions Officer

Direct Admissions Office, Australian National University
Canberra, ACT
03.2005 - 02.2006
  • Analyse the applications of prospective students based on standard admission policies
  • Provide clarifications to student’s queries in a professional manner
  • Follow-up with students for any enquiries through direct meetings, phone calls and emails
  • Advice students about the programs offered, admission procedure, eligibility and costs involved
  • Provide assistance with recruitment activities, admission publications, and information sessions
  • Provide assistance to the students to complete the enrolment forms
  • Inform students about the courses offered and the tuition fees
  • Arrange orientation programs, educational workshops and graduation programs for students
  • Provide support to prepare admission related presentations and to host student receptions
  • Develop innovative communication strategies, recruitment strategies and enrolment plans in coordination with senior management to attract and enrol more students
  • Participate in many recruitment events, information sessions, exhibitions, school visits and off-campus events
  • Maintain a database of student information, telephone logs and student feedbacks in order to generate student reports for management whenever required.

Purchasing Officer

John Curtin School of Medical Research, Australian National University
Canberra, ACT
05.2003 - 02.2005
  • Maintain records of goods ordered and received
  • Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales
  • Prepare and process requisitions and purchase orders for supplies and equipment
  • Control purchasing department budgets
  • Interview and hire staff, and oversee staff training
  • Review purchase order claims and contracts for conformance to company policy
  • Analyse market and delivery systems in order to assess present and future material availability
  • Develop and implement purchasing and contract management instructions, policies, and procedures
  • Participate in the development of specifications for equipment, products or substitute materials
  • Resolve vendor or contractor grievances, and claims against suppliers
  • Prepare reports regarding market conditions and merchandise costs
  • Administer on-line purchasing systems
  • Arrange for disposal of surplus materials.

Store person

John Curtin School of Medical Research, Australian National University
Canberra, ACT
01.2000 - 04.2003
  • Receive, examine, requisitions and records materials, supplies, tools and equipment
  • Exercises supervision and participate in the physical inventory of materials where there are subordinate personnel
  • Direct and participate in the issuing of materials, tools and equipment requisitioned by' staff members throughout the medical school
  • Initiate requisitions to replenish stock on the basis of material on hand in relation to departmental uses
  • Review inventory, records and departmental uses of supplies in order to prevent over stocking of materials with a low turnover rate
  • Inspect, supervises (where applicable) and participate in cleaning assigned storerooms
  • Clean the storeroom and other assigned areas
  • Perform related work as required.

Apprentice Air-Conditioning Mechanic

Building Automation Management Services
Canberra, ACT
05.1995 - 12.1999
  • Obtain and maintain required certification(s)
  • Comply with all applicable standards, policies, and procedures, including safety procedures and the maintenance of a clean work area
  • Repair or replace defective equipment, components, or wiring
  • Test electrical circuits and components for continuity, using electrical test equipment
  • Reassemble and test equipment following repairs
  • Install, connect, and adjust thermostats, humidistats and timers, using hand tools
  • Generate work orders that address deficiencies in need of correction
  • Join pipes or tubing to equipment and to fuel, water, or refrigerant source, to form complete circuit
  • Assemble, position and mount heating or cooling equipment, following blueprints
  • Study blueprints, design specifications, and manufacturers recommendations to ascertain the configuration of heating or cooling equipment components and to ensure the proper installation of components
  • Cut and drill holes in floors, walls, and roof to install equipment, using power saws and drills
  • Fabricate, assemble and install duct work and chassis parts, using portable metal-working tools and welding equipment
  • Assist with other work in coordination with repair and maintenance teams.

Education

Refrigeration and Air Conditioning Mechanic -

Canberra Institute of Technology
12.1999

Year 12 Certificate -

Daramalan College
11.1994

Year 10 Certificate -

Padua Catholic High School
11.1992

Year 6 Certificate -

Fadden Primary School
11.1988

Timeline

Health Coordination Officer

Faculty of Medicine and Health, University of Sydney
01.2021 - Current

Facilities/Resource Officer

Faculty of Medicine and Health, University of Sydney
01.2020 - 12.2020

Teaching and Curriculum Coordinator

Sydney School of Education and Social Work, University of Sydney
01.2018 - 01.2020

Facilities Manager/Timetabling Coordinator

Sydney School of Education and Social Work, University of Sydney
01.2016 - 12.2017

Master of Teaching Administrator

Faculty of Education and Social Work, University of Sydney
04.2011 - 12.2015

Student Records/Awards Coordinator

Student Centre, University of Sydney
07.2007 - 03.2011

Admissions Officer

Direct Admissions Office, University of New South Wales
11.2006 - 06.2007

Enrolment/Admissions Officer

Sydney Business School, University of Wollongong
03.2006 - 10.2006

Admissions Officer

Direct Admissions Office, Australian National University
03.2005 - 02.2006

Purchasing Officer

John Curtin School of Medical Research, Australian National University
05.2003 - 02.2005

Store person

John Curtin School of Medical Research, Australian National University
01.2000 - 04.2003

Apprentice Air-Conditioning Mechanic

Building Automation Management Services
05.1995 - 12.1999

Refrigeration and Air Conditioning Mechanic -

Canberra Institute of Technology

Year 12 Certificate -

Daramalan College

Year 10 Certificate -

Padua Catholic High School

Year 6 Certificate -

Fadden Primary School

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