Neda Jovasevic
Ryde,NSW
Summary
Diverse Information and Document Management experience within the engineering, pharmaceutical, educational, community and corporate environment. Highly competent with various information management systems and software. Hard working and diligent, flexible and adaptable. Highly organized and detail minded. Team orientated and cooperative Document management professional adept at managing processes for master documentation and archives. Participates in validation of EDRMS assuring document systems operation. Strong organizational and multitasking skills to work with minimal supervision. Coordinates and provides guidance on validation for computer systems, manufacturing equipment, analytical equipment, utility systems and cleaning and process validation.
Professional Document Control Specialist with comprehensive experience in managing and organizing technical documents. Skilled in maintaining accurate records, ensuring compliance with regulatory standards, and streamlining document workflows. Strong focus on team collaboration and achieving results, adapting to evolving project requirements with ease. Known for reliability, precision, and strong organizational skills.
Overview
24
24
years of professional experience
Work History
Document Control Administrator
Siemens Australia Ltd
01.2018 - Current
- Project Document Control working autonomously on the number of project projects within the Smart Infrastructure department
- Coordination of project IOMs and MDRs completion and handover
- Reporting
- Organisation Administration of Aconex for AU and EU platforms and QDMS software for Siemens Australia Ltd
- Training and mentoring internal staff members in document controlling tools and tasks
- Issuing Design and Vendor Deliverables to client for final handover
- Liaising with project team leaders, client representatives, engineers and vendors to ensure quality Document Control
- Classification of document numbers to internal documents and incoming external documents, RFIs and correspondence and tracking in registers aligned to internal and external requirements and specifications
- Managing technical documentation flow of engineering, project management with client and suppliers.
- Proofreading filenames, titles and submittal details to streamline submittal and avoid rejection.
- Establishing and managing document distribution matrix and document control register.
- Using Adobe Acrobat, Aconex, Team Binder, Teams, iTWOx, inEight, Fabasoft, Sharepoint, QDMS and ProjectWise for document management and enhancements.
- Transmitting documents, organized revisions and tracking changes.
Senior Document Controller Document Management Team Leader
Siemens Australia Ltd
01.2008 - 01.2017
- Project Document Control working autonomously on the number of project projects within Energy Sector
- Managing and leading team of Document Controllers
- Recruiting and interviewing Document Control team members
- Training and mentoring Document Control team
- Setting up documentation processing workflow from a start up project, processing controlled and uncontrolled documentation deliverables, issuing, registering and distributing documentation, generating reports,
- Writing DC process flow instructions for Document Control team
- Providing ad hoc support to Project Managers and engineers related to QA documentation
- Issuing Design and Vendor Deliverables to client for final handover
- Liaising with project team leaders, client representatives, engineers and vendors to ensure quality Document Control process is followed
- Ensuring company has achieved full compliance with contractual specifications related to Project Document deliverables
- Coordination of project IOMs and MDRs completion and handover
- Administration of Aconex and QDMS software for Siemens Australia Ltd
- Training and mentoring internal staff members in document controlling tools and tasks
Document Administrator
AstraZeneca
01.2007 - 01.2008
- Access Electronic Document Management Database for distribution information
- Tracking lifecycle of electronic documents
- Print and distribute copies of documents
- Print reports for satellite file administrators at set intervals
- Update system with changes
- Revise Database reports to assess documents that require editing
- Liaise with relevant areas regarding updates and generating new documentation
- Editing and formatting documents to conform to presentation template.
Information Resource Officer and Resource Access officer
Macquarie University
01.2006 - 01.2007
- Locating, assessing and transferring bibliographic records from external databases into the Library’s integrated library management system, and making amendments as required following local and international cataloguing and classification standards for library resources written in Russian and English languages
- Creation of bibliographic records for monographs in compliance with national and international standards
- Assisting in receiving and checking ordered library resources
- Ensure efficient and accurate processing of reading lists and maintining the Learning Resources Database
- Monitoring and maintaining copyright compliance by Learning Resources department
Archive Assistant/Publications officer
Westpac Historical Services
01.2001 - 01.2004
- assisting in legal department research
- recording of the history of Bank publications for evidential and informational purpose
- maintenance of master copies of Bank Policy and Procedure Manuals maintained by Group Archive
- actioning of research inquiries in relation to the Bank publication series
- cataloguing of publication holdings within the library
Education
The Basics of Project Management (PMA – E) (PMA) -
Siemens Australia Ltd
2016
Graduate Diploma - Information Management
Charles Sturt University
Wagga Wagga, NSW2006
Aconex – Certificate in Document Control - Document Management
Aconex
2003
Diploma - Library And Information Studies
SIT TAFE
Ultimo, NSW2001
Bachelor of Arts - Teaching Languages And Literature
University of Belgrade
05.1996
Skills
- MS package, Voyager, TRIM, ,Teambinder, Incite, Sharepoint, Aconex, iTWOx, InEight
- Adobe Acrobat
- Research
- Daily Reports
- Data Verification
- Document classification, organisation, processing and distribution
- Document Flow Coordination
- Project Support
- Aconex Organisation administration, access control and reporting, access configuratio and control
- Database Management
Languages
English
Full Professional
Serbian
Native or Bilingual
Croatian
Native or Bilingual
Timeline
Document Control Administrator
Siemens Australia Ltd
01.2018 - Current
Senior Document Controller Document Management Team Leader
Siemens Australia Ltd
01.2008 - 01.2017
Document Administrator
AstraZeneca
01.2007 - 01.2008
Information Resource Officer and Resource Access officer
Macquarie University
01.2006 - 01.2007
Archive Assistant/Publications officer
Westpac Historical Services
01.2001 - 01.2004
Graduate Diploma - Information Management
Charles Sturt University
Aconex – Certificate in Document Control - Document Management
Aconex
Diploma - Library And Information Studies
SIT TAFE
Bachelor of Arts - Teaching Languages And Literature
University of Belgrade
The Basics of Project Management (PMA – E) (PMA) -
Siemens Australia Ltd