Nerley Oroy

Summary of Key Responsibilities:

• Project Management - Oversee 75 projects monthly, valued at $50 million, ensuring execution and financial goal adherence. Serve as D365 super-user, managing proposals, projects, variations, forecasts, budgets, and WIP.
• Financial Oversight - Generate comprehensive cost and revenue reports for finance, Senior Leaders, and Project Managers. Provide month-end support, including reporting, WIP provisions, and profit/loss assessments.
• Client Interaction and Invoicing - Facilitate client accruals, ensuring timely issuance of monthly invoices in line with business lock-up day requirements. Manage invoicing and crediting processes for clients, coordinating submissions through platforms like Ariba and Aconex.
• Controls and Reconciliation - Conduct weekly reconciliation of timesheets, project setups, and leave records between D365 and HR21. Reconcile subcontractor payment claims, ensuring accuracy and timeliness.
• Document Control and Audit Assistance - Manage project records for internal/external audits, aligning with internal policies. Assist in external audit processes, providing necessary documentation and completion evidence.
• Team Collaboration and Project Reviews - Collaborate with Project Managers and Leadership teams, coordinating monthly project reviews. Contribute to a client-focused culture, communicating operational updates within the Project Controls team.
• Process Improvement and Training - Assess and resolve system issues, contribute to UAT and error resolution, and document finance project processes. Train and mentor Project Controllers and junior staff, contributing to professional development.
• Contract Administration and Community Engagement- Ensure compliance with invoicing requirements through general contract administration. Organize and host monthly community meetings, fostering knowledge exchange within the team.
• Communication and Relationship Building - Demonstrate excellent communication skills and build stakeholder relationships.
• Detail Orientation and Adaptability - Maintain high-quality standards with meticulous attention to detail. - Exhibit adaptability, willingness to learn new systems, and develop new skills.
• Organizational Skills and Initiative - Showcase strong organizational skills, effectively prioritizing competing demands. Display a sense of initiative and self-motivation, thriving with limited supervision.
• Day-to-Day Support and Project Setup - Support Advisory Division project managers and executive teams daily. Ensure correct project setup in D365, validating contract terms and securely storing all documents.
• Timesheet Management and Invoicing Process Assistance - Oversee accurate and timely submission of timesheets, ensuring alignment with HR systems. Assist in managing the monthly invoicing process, including Stat Declarations, timesheets, and report preparation.
• Collaboration with Finance Team and Performance Reviews - Liaise with the RPS Finance team for proper and timely project management. Support monthly project performance reviews, analysis, and reconciliations.
• Forecasting Support and System Development - Aid in monthly forecasting and reporting processes. Assist the Executive Commercial Manager in developing and implementing new systems and processes for the Advisory Division's efficient operation.

• Project controls and commercial assistance
• Play a key role in monthly projections/forecasting report and review
• Support project managers with the project set-up, invoicing, reporting, and other project control requirements
• Coordinate the review, negotiation and filing of all professional service contracts in association with the General Manager and Executive General Manager
• Review the local team’s compliance with RPS quality management systems, including random audits of project management files
• Work closely with the Finance team and Project Managers to process and certify project-related invoices
• Business / Corporate Services support
• High-level business support and information coordination to the General Manager, NSW/ACT/Qld and local leadership team
• Coordinate and prepare the General Manager’s monthly outlook/performance report for the AAP board.
• Play a key role in preparing to migrate management systems into new corporate systems.
• Prepare the General Manager’s monthly update to the local team and distribute it after meetings.
• Constantly review and improve systems and processes to support the business and its management.

• Lead the coordination of all local (Singapore) and overseas projects
• Work with project managers to complete projects as scheduled; involved from project initiation to completion
• Plan and schedule internal kick-off meetings
• Plan and allocate resources as per project needs and requirements
• Coordinate with procurement team and vendor/s to ensure on-time equipment and service deliveries
• Work with internal and external stakeholders to coordinate project execution
• Monitor and track project progress and provide updates to procurement and accounts team
• Monitor project issue logs and follow up on the action items
• Ensure proper UAT and Handover sign-off are obtained from the client to close the project formally
• Develop, maintain, and compile project documentation
• Maintain and document department reports on a bi-monthly basis regarding project updates, percentage completion and target handover dates
• Ensure all internal processes and procedures are adhered to by all relevant parties throughout the project life cycle
• Maintain and improve the company’s project management process, procedures, and templates

• In charge of lead sourcing, electronic direct marketing, database collection and update, preparation of marketing collaterals, and tender documentation.
• Maintain and update CRM system, including database research and management report generation.
• Handle sales enquiries and quotations.
• Coordinate artwork for production and liaise with relevant authorities as required.
• Work closely with Design and Production Teams.

• Handle client enquiries regarding orders and update the ETA through telephone and e-mail correspondence.
• In charge of sales processing and all relevant documentation (i.e., sales order, delivery note, invoice, credit note, purchase return, sales return)
• Issue Purchase Orders for goods and services
• Liaise with suppliers for stock deliveries and arrange the delivery schedule for the client
• Work closely with Finance and Logistics Teams.