Ngawinika Mott

This role is part-time voluntary one working for small family trust in NZ.

• Input financial data and produced reports using Xero.
• Input vendor payments and updated accounts to reflect new balances.
• Updated general ledger of accounts with current, accurate and industry-compliant data to meet all internal and external audit requirements.
• Overhauled all file management and accounting processes, reports and records to comply with NZASB Standards.
• Recorded deposits, reconciled monthly bank accounts and tracked expenses.
• Create Automated invoicing for 11 regular contribution payments, receipt payments against those invoices and reconcile bank accounts.
• Matched purchase orders with invoices and recorded necessary information.
• Handled day-to-day accounting processes to drive financial accuracy.
• Strengthened financial operations by conducting weekly bank reconciliations and quarterly financial reporting.
• Create an auxiliary e-file record of all relevant paperwork using Google Workspace (specifically Gmail & Drive)

• Input financial data and produced reports using Xero.
• Handled day-to-day accounting processes to drive financial accuracy.
• Input 150+ monthly invoices with consistent accuracy.
• Managed accounts payable and receivables and payroll.
• Completed bi-weekly payroll accurately for 20-25 staff members.
• Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
• Generated comprehensive reports for senior management, covering key financial metrics.
• Developed monthly, quarterly and annual profit and loss statements and balance sheets.
• Handled scheduling for executive's calendar and prepared meeting agenda and materials.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Updated spreadsheets and databases to track, analyse, and report on performance and sales data.
• Organized and coordinated conferences and monthly meetings.
• Used Microsoft Office Suite & Adobe Acrobat to prepare documents, reports, and presentations.
• Facilitated training and onboarding for incoming office staff.
• Worked with senior management to initiate new projects and assist in various processes.
• Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
• Updated reports, managed accounts, and generated reports for company database

• Data entry of all accounts receivable and payable transactions per best practise standards using Quickbooks Accounting Software.
• Administer accounting records for 17 separate funding grants simultaneously.
• Furnished requested financial data and reports to auditors, regulators and funding providers and prepared analysis to support risk management.
• Created detailed financial reports using Microsoft Office Suite and Adobe Acrobat.
• Developed and maintained strong relationships with external stakeholders and funding bodies to facilitate optimal operational functions.
• Maintained accurate and complete documentation to facilitate accounting and filing functions.
• Analyzed financial discrepancies and provided solutions for accurate financial records.