Summary
Overview
Work History
Education
Skills
Certification
References
Timeline
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Ngawinika Mott

Meridian Plains,QLD

Summary

Systematic Accounts Officer skillful in overseeing AP/AR, payroll and budget administration. Demonstrated success in collaborating with department leaders to manage budget controls and monitor expenses. Well-organized and knowledgeable team player with creative problem-solving abilities and adaptable to learn new technologies.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Volunteer Accounts Officer

Tawhiao Te Ao Papakainga Trust
01.2022 - Current

This role is part-time voluntary one working for small family trust in NZ.

  • Input financial data and produced reports using Xero.
  • Input vendor payments and updated accounts to reflect new balances.
  • Updated general ledger of accounts with current, accurate and industry-compliant data to meet all internal and external audit requirements.
  • Overhauled all file management and accounting processes, reports and records to comply with NZASB Standards.
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.
  • Create Automated invoicing for 11 regular contribution payments, receipt payments against those invoices and reconcile bank accounts.
  • Matched purchase orders with invoices and recorded necessary information.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Strengthened financial operations by conducting weekly bank reconciliations and quarterly financial reporting.
  • Create an auxiliary e-file record of all relevant paperwork using Google Workspace (specifically Gmail & Drive)

Administrative Manager

Whare Fix Ltd
10.2011 - 06.2016
  • Input financial data and produced reports using Xero.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Input 150+ monthly invoices with consistent accuracy.
  • Managed accounts payable and receivables and payroll.
  • Completed bi-weekly payroll accurately for 20-25 staff members.
  • Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
  • Generated comprehensive reports for senior management, covering key financial metrics.
  • Developed monthly, quarterly and annual profit and loss statements and balance sheets.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Updated spreadsheets and databases to track, analyse, and report on performance and sales data.
  • Organized and coordinated conferences and monthly meetings.
  • Used Microsoft Office Suite & Adobe Acrobat to prepare documents, reports, and presentations.
  • Facilitated training and onboarding for incoming office staff.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Updated reports, managed accounts, and generated reports for company database

Administrative Officer

Raukawa Charitable Trust
10.2007 - 10.2011
  • Data entry of all accounts receivable and payable transactions per best practise standards using Quickbooks Accounting Software.
  • Administer accounting records for 17 separate funding grants simultaneously.
  • Furnished requested financial data and reports to auditors, regulators and funding providers and prepared analysis to support risk management.
  • Created detailed financial reports using Microsoft Office Suite and Adobe Acrobat.
  • Developed and maintained strong relationships with external stakeholders and funding bodies to facilitate optimal operational functions.
  • Maintained accurate and complete documentation to facilitate accounting and filing functions.
  • Analyzed financial discrepancies and provided solutions for accurate financial records.

Education

High School Diploma -

Manawatu College
Foxton, NZ
11.1997

Skills

  • CRM Software
  • Microsoft Office
  • Critical Thinking
  • Computer Proficiency
  • Administrative and Office Support
  • Document Design
  • Data Collection
  • Compliance Observance

Certification

  • Level 3 Microsoft Certificate in Excel
  • Level 2 Microsoft Certificate in Access
  • Level 2 NZQA Unit Standard Certificate in Microsoft Word
  • Level 2-4 NZQA Unit Standards in MSD Service Sector Certification

References

  • Mrs Marion Brown - Raukawa Charitable Trust (NZ)

Ph: +64-27 388 0120

  • Mrs Dickie Farrar - Former CEO of Raukawa Charitable Trust (NZ)

Ph: +64 -27-590 1702

  • Mrs Robin Hann - Personal Referee

Ph: 0430 344 081

Timeline

Volunteer Accounts Officer

Tawhiao Te Ao Papakainga Trust
01.2022 - Current

Administrative Manager

Whare Fix Ltd
10.2011 - 06.2016

Administrative Officer

Raukawa Charitable Trust
10.2007 - 10.2011

High School Diploma -

Manawatu College
  • Level 3 Microsoft Certificate in Excel
  • Level 2 Microsoft Certificate in Access
  • Level 2 NZQA Unit Standard Certificate in Microsoft Word
  • Level 2-4 NZQA Unit Standards in MSD Service Sector Certification
Ngawinika Mott