Nicky Fernando

Setup and Maintaining Supplier Accounts

• Capex processing

• Capex Stocktake

• Visa reconciliation

• Raise Purchase Orders

• Processing Expense Claims

• Time sheet processing and data entry

• Daily, Weekly and Monthly functions of the Accounts Payable Role.

• All aspects of branch accounts payable processing in line with Doxis.

• Complete unmatched receipts report and open purchase order report including distribution for action.

• Complete monthly reporting about accounts payable for submission to the Supervisor/Manager.

• Weekly / Monthly Reporting – (open purchase order report,unmatched receipts report, purchase order audits)

• Send out Invoices to customers, Receiving remittances and Banking in BAAN & Enter invoices into Ariba for customers.

• Assists with Accounts Receivable and Payroll Functions During Temporary Absence of Staff

• Address internal and external customer enquiries

• Updating and maintaining databases and systems

• Providing Support to Administrative Related Duties

• Reporting, filing, copying, scanning and archiving

• Maintaining Customer Accounts
• Issuing Customer Invoices as workshop invoices for heavy equipment workshop, light vehicle workshop and paint & blast workshop.
• Issuing account Statements
• Field service division including labour hire and general finance invoicing both internally and externally.
• Processing completed invoicing to debtor finance, all customer portals, and digital addresses and to other businesses within the company group.
• Daily invoicing to the customer upon completion of the job or labour hire, ensuring high attention to detail is provided. This assists the payment being processed in a timely manner by the customer.
• Maintaining the debtor ledger to maximize payments within trading terms. This provides the business with the best outcome for cashflow availability.
• Train and Allocate Work to Junior Administration Staff as Assigned
• Providing Support to Administrative Related Duties
• Assists with Accounts Payable and Payroll Functions During Temporary Absence of Staff

• Bank Reconciliations, Including Processing Cash Transfers, Bank Charges and Fees, Cash Receipts, Invoice Payments, Etc.
• Processing Land Settlement Statements
• Processing of Equipment Finance Cash Transactions
• Assists with Accounts Payable and Payroll Functions During Temporary Absence of Staff
• To Respond to Enquiries, Both Internal and External, In a Professional and Efficient Manner
• Promote and Maintain the Concept of Quality Customer Service
• Train and Allocate Work to Junior Administration Staff as Assigned
• Participate as Required Within the Administration Team

• Delivering Customer Services
• Stock Keeping

• Preparing Individual Tax Returns
• Preparing Business Activity Statement
• Attending to Customer Queries

• Assisting in Preparing Supplier Invoices
• Assisting in Processing Customer Invoices
• Conducting Fortnightly Payment Runs
• Assisting with the Account Payable & Receivable Function, Including Collections When Necessary
• Providing Support to Administrative Related Duties