Nicole Ayres

• Provide Executive Support to the CEO and C-Suite team including complex diaries across multiple time zones
• Domestic / international travel coordination
• Expense management
• Assist with event coordination - booking venues and organising catering

• Provide professional administrative support to ELPIR in relation to overall team operating rhythm and strategy / key team documentation
• Run ELPIR LT meetings, coordinate agendas and action taking, ensuring follow up where appropriate
• Manage ELPIR Governance flight path process for all briefing notes board committee papers to ensure they are delivered to executive offices in a timely manner
• Support Employment Lawyers with legal matter management including processing of invoices, raising supplier purchase orders and liaising with our external Law Firm partners around payment of invoices
• Manage monthly legal spend and month end forecasting into R&E Business Manager
• Provide cover and support for Reward & Employment PA
• Provide cover and support for the Employment Tribunal coordinator who Coordinates employment tribunal claims (ET), the advisory, conciliation and arbitration service (ACAS) conciliation and settlement agreement requests and related processes

• Diary and inbox management
• Administrative tasks including raising purchase orders, processing invoices, travel bookings, and expense management
• Organise, coordinate, and attend weekly and quarterly team meetings
• Onboarding of new team members and management of joiners, movers, or leavers tasks

• Complex diary management of C-Suite and employment lawyers
• Management of 5 separate inboxes
• Team meetings / Internal event coordination
• Maintain relationships with external law firms
• Domestic / international travel coordination
• Document administration and reporting functions
• End-to-end management of internal legal briefing documents
• On-boarding of new employees

• Coordinate and manage recruitment based on project requirements
• Maintain and report on recruitment data
• Coordinate personnel scale-down at backend of project
• Provide operational and administrative support to the NBN project team

Held various roles during this time:
Personal Assistant to Director of Reporting & Forecasting, Finance
Executive Assistant to Executive Director of Operations Finance
GMD Assistant to Deputy CFO & Group Managing Director of Finance, Group Executive of Corporate Affairs

• Complex diary management
• Domestic / international travel coordination
• Communications on behalf of Group Executive, DCFO and Directors
• Management of multiple inboxes
• Meeting & Event coordination
• Comprehensive administrative support to Executives and their direct reports
• Coordinate communications between CFO, CEO and MD offices
• Coordinate and manage monthly / quarterly corporate financial performance review meetings
• Onboarding and recruitment of PA’s within the DCFO office including continued coaching and mentorship
• Implement / manage operating rhythms within the DCFO Office
• Team management including HS&E, procurement, HR reporting
• Document preparation
• Digital and physical filing and archiving
• Stock take / procure office supplies and IT equipment