Nicole Bosnjak

EGM & GM Aggregates & GM Concrete, Maintain the day to day activities of the EGM, GM Aggregates & Concrete

• Monitor and respond to communications on behalf of EGM, GM Aggregates & Concrete.
• Provide high level administration support; preparing of monthly reports, presentations, correspondence.
• Reconcile monthly credit card expenses.
• Coordinate all internal & external meetings; preparing agendas, presentations and distributing to relevant stakeholders.
• Travel and accommodation management; domestic & international.
• Organising conferences, team meetings, Leadership team meetings and events.
• Maintain a high level of confidentiality.
• High level of engagement with key stakeholders.
• Assist the HR team with administration tasks.
• Provide Project Coordination assistance to the Major Projects team.

• Provide high level assistance to the Director 1:1 role.
• First point of contact for Director.
• Diary and email management.
• Travel and accommodation bookings.
• Event Management.
• Monthly expense claim management.
• Approval of staff expenses / invoices.
• Stakeholder management / engagement of Directors team members.
• Client liaison - internal and external clients.
• Develop and maintain rapport with all levels of staff.

• Providing general administration assistance to the Bid Director.
• Coordination of all Bid Team administrative and logistic requirements including sourcing office accommodation and set up for projects / tenders.
• Assist the Bid Director in the management and coordination of necessary bid tasks (IT site set up, new user set up / access, content review sessions, document review planning - various stages, production planning and production set up requirements).
• Managing the document library (SharePoint) and manage all access requirements for staff.
• Mobilise / demobilise project office.
• Migration of data from various libraries on SharePoint to ensure all projects are up to date with required data / graphics.
• Maintain bid calendar and communications for the team relating to bid.
• Assist in the in the production of documents for submission.
• Stakeholder management of all consortium staff.
• Engagement of external vendors (graphic company, printing company, IT company).
• Travel and accommodation management.
• Management of team functions / events.
• Coordination of training for software programs (SharePoint) for all staff on the project (200 staff).
• Creating processes and procedures to ensure project compliance is met and adhered to.
• Exposure to client data room - accessing / exchanging correspondence between the project team and the client.
• Organising / assisting with the ITP's (Interactive Technical Presentations) with the client.
• First point of contact for bid team.

• Completed working on HCMT (High Capacity Metro Trains) PPP (Private Public Partnership) tender @$2.3bn.
• Provide high level administration assistance 1:1 role.
• First point of contact for Director.
• Diary and email management.
• Preparation / update presentations, emails, reports.
• Develop and maintain rapport with key stakeholders (international & domestic).
• Provide high level of assistance when working on other EOI (expression of interest tenders).
• Monthly expense claim management.
• Approval of invoices.
• Stakeholder management of all consortium staff.
• Assistance to Leadership team (8 staff).
• Management of meetings and distribution of papers.
• Event management.
• Client liaison - internal and external clients.
• Travel and accommodation management (domestic & international).

• Provide high level administration assistance to the Head of Investment Operations 1:1 role.
• Diary and email management.
• Managing both email and written correspondence.
• First point of contact for any dealings with the Head of Investment Operations.
• Committee Meeting Management (co-ordination of all meetings, distribution of pre and post papers to all committee members via Boardbooks (electronic software accessible via ipads / laptops).
• Coordination of meetings - with internal and external stakeholders.
• Client liaison / meetings organisation of staff.
• Travel and accommodation management (domestic & international).
• Creation / editing reports, tenders, presentations, process maps (MS Word, PowerPoint, Visio, Excel, Boardbooks).
• Event Management.
• Assist the Project management team with all administrative tasks.
• Management of two administration staff in the department.

• Provide high level administration assistance to CEO & CFO.
• Provide administration assistance to Board members.
• Provide assistance to Senior Partner group.
• Event and project management (small & large).
• Diary and email management.
• Timesheet management.
• Monthly expense claim management.
• Travel and accommodation management (domestic & international).
• Coordination of meetings - with internal and external stakeholders.
• Client liaison / meetings organisation of staff national & international offices.

• Liaising between external recruitment agency and office Partner / COO regarding recruitment requirements.
• Managing and updating new starter / induction process - liaising with various staff & departments.
• Reviewing / confirmation of staff probation period.
• Managing / conducting exit interview process.
• Monthly visits to each office to meet with staff.
• Key member of the People Steering Committee.
• Management of Roundtables (bi-annually) - consisting of organising, reviewing and attending roundtable reviews at each state office.
• Development / upgrading of policy manuals.
• Assisting the Learning and Development Partner with staff training requirements / manuals / preparation of training sessions Achievements Not long after I joined the firm I was given the opportunity to take on more of the day to day management of the office and streamlining of processes.
• I engaged with an external travel agent for the Consultants to book all their travel and I also engaged various external suppliers to streamline the general day to day processes of the office.
• I was also given the opportunity to study Human Resources and manage the HR function for the firm as well as continuing to work as an Executive Assistant / Office Manager.
• I was highly credited for organising the yearly end of year events year on year whilst I was in the firm.
• I was also able to organise events with more staff and keep within the budget constraints (often coming in under budget).
• My role in this firm gave me opportunity to continually grow, step up challenge and develop myself by managing a number of key tasks each day.
• Deloitte | Personal Assistant to 2 Partners, Provide assistance to two Senior Partners and their team members.
• Liaising with high profiled business personnel and their assistants re meeting, event invites (ie; Former Victoria Police Chief Commissioner: Christine Nixon, Former CEO BHP Billiton: Marius Kloppers; Westpac CEO Cameron Clyne).
• Directly support Marketing Director of Risk Services who assistant the Senior Partner with all business development.
• Diary and email management.
• Timesheet management.
• Travel and accommodation management (international & domestic).
• Coordination of meetings with internal and external stakeholders.
• Coordinate client functions - internal and external events (meet and greet clients at functions, direct to function area).
• Coordinate staff functions - ie; team meetings, team social activities.
• Client liaison of staff including national & international offices.
• Prepare monthly expense claims.
• Monthly billing.
• Creating and formatting reports/tenders/presentations.
• Create client engagements codes/files.
• CRM data management.
• Centre of Excellence PA.
• Champion for Twelve Horses (software) and CRM system.

• Managing the largest number of students in one course on the campus and not having any prior experience in this industry yet thrived in the challenge of the role.
• I learnt a number of new computer systems with ease.
• Due to a major restructure of the Universities finances there were many roles that were being made redundant, at this time I make the decision to move back to Melbourne to continue my career as an Assistant.
• PricewaterhouseCoopers | Corporate Finance, Melbourne Personal Assistant to 2 Partners.

• Being head hunting from a PwC Senior Partner from the Corporate Finance department.
• I was offered the PA role at PwC after his assistant moved to another dept.
• I took this opportunity to further my career as a Corporate Assistant.

• Ordering of stationery and amenity supplies for the office (nationally).
• Initiation / implementation & creation of streamlining processes for the firm (ie Corporate Traveler, Corporate Express, fruitbox, flowers).
• Management of security passes / keys - internal office and building.
• Coordination of any maintenance / facilities requests for office.
• Management of administration / receptionist in each state.