Nicole Farkas
Victoria Point,QLD
Summary
I am a highly motivated individual with an excellent business acumen and sound knowledge & expertise in human resources administration & coordination; office administration & management; executive & personal assistance; customer service and project management. I have exceptional interpersonal skills and take pride in my ability to build and maintain relationships and trust all levels. Proficient in HRIS systems; data administration & reporting; researching & reviewing policy & procedure documentation; coordinating multiple tasks. From a solid grounding in the industries of Health, Manufacturing, Science, Administration and Support Services, Aged Care and Disabilities. I have honed and broadened my skills to include those areas listed below.
Overview
16
16
years of professional experience
Work History
National HR Administrator
Eagers Automotive Limited
07.2023 - Current
- Account Management – managing all incoming invoices in the HR space, coding all monthly charges for dealerships using SEEK, CV Check, TELUS Health and forwarding to Accounts Payable to apply accordingly
- Created branded documents for workplace policies, events, employee benefits, SAP go-live announcements
- Organisational Structure/Chart creations for international competitors and internal requirements
- Assisting Senior People Partner – Projects with a variety of reporting and document creation requests
- Annual Director’s Remuneration Report Reporting – using Excel and Velpic Training System for the purpose of current employees and terminated employees
- Disseminating to relevant parties
- Termination - Exit surveys and coordinating responses to regions
- Coordinating and taking minutes at fortnightly P&S Manager’s meetings
- Managing Employee Training Accounts, including account creation, password resets and reporting
- Contracts - Creating contracts for employees that pass the HR Hub Inbox
- Safety Induction – inducting all new employees on site
- Administration Duties – Spreadsheet management, office errands, maintain technology assets, kitchen requirements, replenishing all office needs, coordinating all office events.
Accounts Manager
Local News Group
05.2023 - 07.2023
- Account Management – Using Xero to reconcile customer payments, creating and issuing invoices, debtor’s reports for outstanding payment follow-ups
- Debtors – Following up customers for outstanding payments, escalating unpaid debtors
- Administration Duties – Spreadsheet management, office errands, tasks assigned by Director.
Recruitment Administrator
Go2 People
03.2023 - 05.2023
- Workers Screening, Reference Checks, Onboarding new employees, Candidate Care Calls Sending LOO to candidates, compiling returned documents and sending to site Processing Coal Board Medical transfers and requests through ResHealth System Monitoring Existing Work Cover Cases
Casual Front Of House
Table 26
11.2022
- Taking customer orders and serving beverages and meals
- Clearing tables and dishwashing as required
- Preparing beverages and front of house orders
- End of Shift clean up
Casual Electroplating Assistant
Queensland Electroplating
10.2022
- Hands-on Electroplating Process Reconciling accounts in Xero
- Preparing standard reports (eg weekly chemical reports and monthly director reports)
- Updating the business’ website and updating/improving various spreadsheets and documentations
- Liaising with current and prospective customers about their plating needs.
Safety Administrator/PA to General Manager
Compass Group Australia
03.2022
- High Level Exec Support - Diary and inbox Management, Minutes of Meetings, Travel & Meeting Coordination
- Reviewing and editing of Safety Shares and Lessons Learned for WUU Submission
- Project Support & Administration for Safety Projects (Scripting, Project Documentation, Testing, Project Updates)
- HR - Position Descriptions, Org Structures and assistance with forecasting.
Accounts Manager
Local News Group
12.2021
- Account Management – Using Xero to reconcile customer payments, creating and issuing invoices, debtor’s reports for outstanding payment follow-ups
- Debtors – Following up customers for outstanding payments
- Fashion Column – Writing a fashion column for the Ipswich Local Magazine
- Administration Duties – Spreadsheet management, office errands, tasks assigned by Director
- Sales – Contacting prospective advertisers, sending marketing emails and follow-up calls.
Operational Support Officer
Spot Online Speech Therapy
11.2021 - 12.2021
- Conducted Daily Audits of Therapist Clinical Hours, Calendar Management, and Invoice Checks in Power Diary
- Scheduled Performance Management Reviews Conducted Initial Recruitment Calls for Candidates Followed-up potential leads in Pipedrive and created new clients in Xero and Power Diary
- Conducted Weekly Therapist Audits and maintained Audit Register for all Therapists.
Office Manager & Accounts Coordinator
Local News Group
05.2021 - 10.2021
- Account Management & Debtors – Using Xero to reconcile customer payments, creating and issuing invoices, debtor’s reports for outstanding payment follow-ups
- Workplace Policies - Creating work instructions and policies for various processes within the business
- Fashion Column – Writing a fashion column for the Ipswich Local Magazine
- Administration Duties – Spreadsheet management, office errands, tasks assigned by Director.
HR People Services Officer
integratedliving
02.2021 - 05.2021
- Updating TRACCS & TechOne System with Competency requirements, employee details, etc
- Updating and maintaining Employee Files via SharePoint
- Cross-checking employee compliance requirements against TRACCS & TechOne system
- Maintaining NDIS Worker Screening & WWC requirements for employees and ensuring compliance
- Creating and issuing employee contracts, updating and tracking onboarding register.
HR People Experience Coordinator
Endeavour
10.2019 - 03.2020
- Maintained the HRIS, PeopleSoft to ensure a high level of data integrity is maintained for the business and in line with the position governance framework
- Provided timely responses to allocated jobs within service level agreements
- Work collaboratively with the broader People Experience team to improve internal processes and customer service Maintained accurate and complete electronic personnel files
- Ensured a positive employee experience for all new starters through completing all onboarding actions prior to their start date
- Ensured worker screening compliance is monitored and maintained through timely reporting and before employment commences
- Processed worker-screening requests for Blue & Yellow Cards and Fit2Work checks
- Generate HR Reports from HRIS as requested.
HR Advisor
Anglicare
07.2019 - 09.2019
- Employment contracts and variations to employment contracts (with focus on EBA’s and Modern Awards) Used PayGlobal andJobAdder systems, HR Generalist and Onboarding administration activities
- Reviewed internal documents against Anglicare Policies and Fair Work Legislations
- Provided feedback and suggestions to ensure documentation is relevant and concise.
Administration Assistant
CSIRO – Synthetic Biology Future Science Platform
- 10.2018
- Provided practical support to the Team Leader, Project Manager, key stakeholders and external parties
- Coordinated diary commitments for multiple colleagues including cross-institutional parties (CSIRO & University of Queensland)
- Coordinated comprehensive travel bookings (for national and international commitments)
- Prepared correspondence and reports in accordance with requirements
- Coordinated and managed internal and external meetings and events, including Annual SynBio FSP Workshop (60 -80 delegates), international visitors, SBA Conference (200 delegates)
- Managed and participated in a number of committee meetings, including SynBio FSP Executive Committee, Steering Committee, Gene Tech Working Group, SBA Launch Committee and FSP Leaders Committee
- Prepared documentation and communicated actions for follow-up
- Established and maintained electronic document management systems
- Acquitted travel expenses and reconciled credit card statements, process payments and raise invoices as required
- Coordinated and managed the administration tasks for the recruitment of Fellowships and PhD students.
HR Shared Services Officer
Incitec Pivot Limited
10.2018
- Provided transactional HR support to various staff regarding employee lifecycle from initial hire through to retire
- Prepared documentation for employee changes, new starters, internal transfers, terminations, and work roster changes
- Used SAP and ATLAS to process the aforementioned requests
- Communicated with various stakeholders regarding HR queries and concerns
- Worked with other areas of HR including recruitment, learning & development, payroll, remuneration & benefits and employee relations Created Purchase Requisitions and Service Entries against Purchase Orders in SAP and arranged for payment of Vendor Invoices
- Coordinated HR Reports from SAP and ATLAS (Monthly Outstanding Task's, Indigenous Candidates, New Hires, Terminations, Current Vacancies, and Leave).
Lead Coordinator
Franklyn Blinds, Awnings & Security
02.2014 - 12.2014
- Answering and directing customer calls
- Coordinated bookings as per leads received and created entries in Clear Enterprise System
- Filing invoices/quotes
- Processing customer payments/Accounts
A/Executive Assistant
Queensland Audit Office
07.2010 - 07.2011
- Relieving EA duties to Acting Auditor-General and various staff members Data Entry into e-Track (Practice Management Software) Relief Reception Formatting documents, spreadsheets, email communication Assisted in the event coordination of the Q150 Celebration Event
Project Officer
Queensland Health – Information Technology Services
07.2008 - 06.2010
- Involved in the successful implementation and upgrade of the CareVue Project across the RBWH & RCH
- Coordinated events and meetings for projects
- Application Testing, Application Maintenance and developed Test Plans
- Communicated status updates to stakeholders Minute taking and distribution of all correspondence to attendees
- Coordinated project documentation in line with Prince 2 methodology (budgets, reports, registers)
Education
Diploma of Human Resource Management - Human Resources
TAFE NSW
NSW04.2016
Management - Business Management
Tafe NSW
NSW04.2016
Certificate IV - Project Management
Interlink Technology Services
QLD11.2009
Skills
- Human Resource Management
- Account Management
- Proficiency in HRIS Systems
- Coordinating and managing events
- Recruitment and onboarding
- Procedures & systems review, development & implementation
- Advanced knowledge in Microsoft Office Applications
- Website development, digital communication, network development
- Corporate & HR Policies & Procedures
- Report writing, proof reading and researching
- Liaising with stakeholders and communicating project information and objectives
Qualificationslicenses
- Diploma of Management TAFE [Apr 2016]
- Diploma of HR Management TAFE [Apr 2016]
- Certificate IV in Project Management [Nov 2009]
Summaryofexperienceskills
- Human Resource Management – operational & administration
- Talent management | Retention & Employee Engagement | Recruitment & On-boarding
- Organisational Development | Employee Value Propositions | Capability Development
- Diversity & Inclusion
- Team leadership, coaching, mentoring and support | Performance Management
- Corporate & HR Policies & Procedures
- Resource and Workforce analysis & planning | HR Reporting and Analysis
- HRIS systems – audit, project implementation, maintenance & administration
- Workflow analysis, improvement, management & maintenance
- Procedures & systems review, development & implementation
- Office management & administration
- Account Management – Using Xero to reconcile, create and issue invoices, manage debtors.
- Proficiency in HRIS systems, including SAP, Success Factors, SharePoint, PeopleSoft, Service Now, TRACCS, PayGlobal.
- Excellent time management & organizational abilities.
- Advanced knowledge in Microsoft Office Applications; Database applications
- Strong attention to detail, prioritisation & deadline focused with flexibility to adjust when needed
- Effective communication both written & verbal within a fast-paced environment
- Highly experienced with minute taking, appointment setting and complex travel co-ordination
- Report writing, proof reading and researching.
- Coordinating and managing events, meetings and conferences (Workshops, Annual Events)
- Liaising with stakeholders and communicating project information and objectives.
- Ability to identify and mitigate problems to achieve desirable and mutual outcomes.
- Website development, digital communication, network development, blogging and social media.
- Audio/Dictaphone Typing.
References
- Avanka Vandenberg, Former GM Compass Group Aus, 0423 945 948
- Leigh Greig, Former HR Lead, Anglicare, 0417 399 129
- Grant Mason, VP – ER & HRSS Manager, IPL, 07 3867 9564
Timeline
National HR Administrator
Eagers Automotive Limited
07.2023 - Current
Accounts Manager
Local News Group
05.2023 - 07.2023
Recruitment Administrator
Go2 People
03.2023 - 05.2023
Casual Front Of House
Table 26
11.2022
Casual Electroplating Assistant
Queensland Electroplating
10.2022
Safety Administrator/PA to General Manager
Compass Group Australia
03.2022
Accounts Manager
Local News Group
12.2021
Operational Support Officer
Spot Online Speech Therapy
11.2021 - 12.2021
Office Manager & Accounts Coordinator
Local News Group
05.2021 - 10.2021
HR People Services Officer
integratedliving
02.2021 - 05.2021
HR People Experience Coordinator
Endeavour
10.2019 - 03.2020
HR Advisor
Anglicare
07.2019 - 09.2019
HR Shared Services Officer
Incitec Pivot Limited
10.2018
Lead Coordinator
Franklyn Blinds, Awnings & Security
02.2014 - 12.2014
A/Executive Assistant
Queensland Audit Office
07.2010 - 07.2011
Project Officer
Queensland Health – Information Technology Services
07.2008 - 06.2010
Administration Assistant
CSIRO – Synthetic Biology Future Science Platform
- 10.2018
Diploma of Human Resource Management - Human Resources
TAFE NSW
Management - Business Management
Tafe NSW
Certificate IV - Project Management
Interlink Technology Services
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