Summary
Overview
Work history
Education
Skills
Timeline
Generic

Nicole Ruiz

Arana Hills,Queensland

Summary

Adaptable and organised Office Administrator with 6 years of experience and diverse background fulfilling needs such as accounting, data entry, travel coordination, managing phone switchboard and tackling requests made by staff. Adept in multitasking to complete daily duties while resolving issues as they arise. Friendly and respectful with positive attitude that creates warm and inviting office atmosphere. Will work conscientiously to exceed organisational expectations and reach collective goals. Highly motivated and results-driven professional wanting to be part of a like-minded team.

Overview

26
26
years of professional experience

Work history

Office Administrator

Lambert & Rehbein
Cairns, Queensland
10.2017 - Current
  • Processed invoices and financial data including purchase orders and expense reports with a strong eye for detail.
  • Prepared progress claims for Contractors and Principal Consultants
  • Prepared engagement Terms of Agreement Documents for sub-consultants/contractors
  • Drafted letters for Variations, Extensions of Time, Progress Claims etc.
  • Obtained quotes from Sub-consultants/contractors for various projects
  • Managed staff travel arrangements to identify best available options.
  • Complied Department of Education monthly reports for Project Managers
  • Handled mail and correspondence for Cairns office employees.
  • Accurately executed secretarial tasks, maintaining smooth administrative operations.
  • Answered high-volume daily telephone and email enquiries, minimising correspondence backlogs.
  • Worked to facilitate positive, productive working environments through reliable administrative support.

Senior Dance Teacher

FNQ Dance Academy
Cairns, Queensland
07.2013 - 07.2023
  • Developed, planned and delivered fun and safe dance lesson plans to introduce and train students in correct dance technique aged 3yrs-adult across multiple dance genres including contemporary, acrobatics, lyrical, jazz and ballet
  • Choreographed numerous performances for multiple troupe and solo competitions and end of year productions
  • Prepped students for formal auditions and exams, helping students to achieve success.
  • Proficient in Dance Biz software to maintain student enrolments and attendance records, promptly informing management on cases of excess absenteeism.
  • Proficient in Audacity software to edit multi track audio recordings for performance tracks.
  • Created healthy and safe learning environment for all students by implementing class rules and promoting mutual respect and gentle discipline.
  • Ensured a clean and safe environment for staff and students, setting up the studio and returning space to original state on completion of the class.
  • Utilised different styles of teaching to accommodate students of all capabilities.

Personal Trainer

Reps Fitness and Performance
Cairns, Queensland
07.2010 - 05.2015
  • Designed and executed individual and small group exercise fitness classes for varying ages, abilities and fitness levels.
  • Planned and delivered specific workout systems and programs for individual clients based on performance ability and needs.
  • Properly educated clients to improve attainment of individualised wellness objectives.
  • Taught clients how to properly operate exercise equipment.
  • Created inspirational physical training initiatives to foster healthy lifestyle decisions.
  • Devised
  • Administered first aid, reporting incidents and near misses when required.
  • Carried out thorough risk assessments ahead of fitness activities, prioritising participant safety.

Senior Dance Teacher & Office Administration

Dance Connection Studios
Mareeba, Queensland
01.2006 - 07.2013
  • Prepared and delivered carefully crafted lessons to introduce students to correct dance technique in a range of different dance genres
  • Developed and executed marketing plans to increase studio business.
  • Choreographed numerous performances for multiple troupe and solo competitions and end of year productions
  • Prepped students for formal auditions and exams, helping students to achieve success.
  • Cultivated strong sense of teamwork, respect and support to encourage student commitment and participation levels.
  • Managed inventory and maintenance of costumes and accessories.
  • Gained extensive knowledge in data entry, analysis and reporting.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.

Owner, Director & Teacher

Attitude Dance Academy
Brisbane, Australia
01.2003 - 12.2005
  • Managed daily operations by overseeing financials, key performance indicators and employee performance.
  • Outlined overall vision, defined mission statement and detailed roadmap to achieve financial targets.
  • Built and maintained positive relationships with employees, enhancing staff retention figures.
  • Developed new choreography for shows, performances and competitions and organised rehearsals with team members.
  • Prepared and delivered carefully crafted dance lessons to introduce students to multiple dance techniques and styles.
  • Maintained necessary documentation to record class activities, student progress and payments.
  • Cultivated strong sense of teamwork, respect and support to encourage student commitment and participation levels.
  • Prepped students for formal auditions and exams, helping students to achieve success.
  • Upheld all studio guidelines and legal requirements.
  • Planned, prepared and delivered all dance class lesson plans to introduce and train students in correct dance technique across multiple dance genres

Dance Teacher

Loud Dance Studio
Brisbane, Queensland
01.1998 - 12.2002
  • Prepared and delivered carefully crafted lessons to introduce students to correct dance technique in a range of different dance genres
  • Choreographed numerous performances for multiple troupe and solo competitions and end of year productions
  • Implemented class rules, promoted mutual respect and used gentle discipline for productive and punctual classes.
  • Managed facilities and equipment in good working order.
  • Set up studio and returned space to original state to promote timekeeping in shared workspace.

Education

Certificate IV in Business (Administration) -

Open Colleges
11/2021 -

Senior Dance Teacher -

British Dancing Association

Certificate IV Fitness -

FIA Fitnation

Queensland Certificate of Education (Year 12) -

Mareeba State High School

Skills

  • Enquiry handling
  • Answered inbound calls
  • Minute taking
  • Claims administration
  • Organising meetings
  • Administration support
  • Incoming call management
  • Travel coordination
  • Calendar management
  • Schedule management
  • Letter writing
  • Microsoft Office proficiency
  • Appointment scheduling
  • Inter-office communications
  • Accounts receivable and payable
  • Data entry
  • Office administration
  • Expense tracking
  • Preparing contracts
  • Appointment setting
  • Filing experience
  • Multi-line phone systems
  • Excel spreadsheets
  • Social media knowledge

Timeline

Office Administrator

Lambert & Rehbein
10.2017 - Current

Senior Dance Teacher

FNQ Dance Academy
07.2013 - 07.2023

Personal Trainer

Reps Fitness and Performance
07.2010 - 05.2015

Senior Dance Teacher & Office Administration

Dance Connection Studios
01.2006 - 07.2013

Owner, Director & Teacher

Attitude Dance Academy
01.2003 - 12.2005

Dance Teacher

Loud Dance Studio
01.1998 - 12.2002

Certificate IV in Business (Administration) -

Open Colleges
11/2021 -

Senior Dance Teacher -

British Dancing Association

Certificate IV Fitness -

FIA Fitnation

Queensland Certificate of Education (Year 12) -

Mareeba State High School

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Nicole Ruiz